Academic Accommodations

Academic Accommodations

PASS is committed to meeting the needs of its students and striving for inclusion and access to all Pitzer classes, programs, and activities. This is done through determining reasonable accommodations or by redesigning aspects of the campus experience.

If you would like to establish accommodations or determine your eligibility, please submit a request as early as possible. Please note that term “accommodations” is used throughout this website to include not only disability-related accommodations, but also disability-related services and/or auxiliary aids.

To request a Psychological Assessment from our office to determine eligibility, please visit our Requests and Forms page.

Requesting Academic Accommodations

Reasonable accommodations are determined following an individualized assessment of each request. Among the factors considered in determining reasonable accommodations for students are:

  • The nature of the student’s disability
  • Accommodations that have been accessed by that student in the past
  • Whether the requested accommodations will allow the student to effectively access and participate in the course or program
  • Whether the requested accommodations will alter the essential requirements of the course or program.

The process to request and establish accommodations is a simple process. Here are the steps:

Step 1: Initiate a Request and Submit Documentation

If this is your first time requesting accommodations, submit documentation, preferably at least 2 weeks before your first examination. PASS will need time to review documentation, meet with you to discuss the request and your academics, determine appropriate accommodations, and notify faculty.

Supporting documentation should include:

1. A specific diagnosis

2. A description of how the diagnosis was reached, methods and procedures, test results and evaluation of test results; relevant medical, family, psychosocial and educational history

3. Licensure and experience of health care professional

4. What and how any major life activities are limited by the impairment

5. How the disability causes any academic difficulties

6. A list of any and all accommodations, which might be needed to facilitate the student’s participation in the academic program

Step 2: Attend Intake and Semester Appointments with PASS

Once your documentation and request are received, contact our office for an appointment. At this meeting, appropriate accommodations will be determined and an accommodation letter will be emailed to each of your instructors. Each semester, students will need to log into their accommodation portal to renew their accommodations for their new courses. When renewing accommodations, please confirm your request with PASS at least 1 week before your examinations.

Step 3: Follow Up on Any Accommodation Logistics

If there are any agreements that needed to be completed with faculty, please ensure that you follow up on them. If there are any concerns, questions, or difficulties that need to be addressed, please contact PASS as soon as possible. We will quickly do our best to facilitate the accommodation process and offer  support.

Step 4: Contact PASS for Proctored Exam Scheduling, Note Taking, Audio Access, and other Accommodations Requests

We encourage you to contact our office as soon as possible to ensure that your accommodations are rendered in a timely manner. Please plan ahead and keep in mind that you must complete proctored exam requests at least 7 business days prior to the exam to ensure we have enough room and can effectively accommodate your request. If you are unable to do so, contact PASS in order to assist you with your request. Please complete the PASS Proctor Form here.

Note: It is important to follow these timelines because a failure to do so may result in an inability on the part of the college to provide requested assistance in a timely manner. Accommodations are not retroactive and both our office and faculty must be allowed sufficient time to implement the accommodations. Extenuating circumstances are determined by our office and can include sudden acute onset of a psychological condition, hospitalization, flare up of an existing disability, an injury, recent onset of a disability or disability related complications, undue delay in documentation, or a late add of a course. In such circumstances, Academic Support Services will assist with arrangements to provide accommodations and support.

Examples of Academic Accommodations

We provide a wide array of accommodations and services. Listed below are several examples of what we can provide.

  • Note Takers
  • Extended time on exams
  • Private test area for exams
  • Assistive Technology
  • Reduced course load
  • Seating near the front of the class
  • If you have an additional request not listed here, please let us know.

Student Disability Resource Center (SDRC)

The Student Disability Resource Center is the centralized resource center for support for students with disabilities across the 7C campus communities. The SDRC works closely with the Disability Coordinators on all the campuses to ensure that students receive academic support services and accommodations to empower them to achieve their academic goals, while ensuring equitable treatment and access to all programs and activities across all campuses. For more information, please visit the Student Disability Resource Center website.