ACADEMIC ACCOMMODATION PROCESS
Students are instructed to provide documentation to PASS (not to faculty) to maintain confidentiality. Once documentation has been provided students can meet with PASS staff to officially set up appropriate accommodations which will then generate an e-letter of accommodation which is then emailed to the faculty of each course the student is registered for that semester. Once faculty receive this letter via email they are encouraged to meet with students briefly to discuss how the student’s accommodations will be carried out in the specific course.
Students are also asked to meet with faculty so they understand they have a responsibility to communicate with faculty to confirm accommodation needs and understanding of accommodations.
EXAM PROCTORING BEGINNING FALL 2022
Starting Fall 2022 students will schedule exams using the electronic software management system AIM and ALL proctoring requests will go through the Student Disability Resource Center (SDRC). This will replace the proctoring form process previously in palce. This process will also allow the SDRC to send more consistent and timely confirmations to faculty related to students scheduled exams. Faculty will be able to respond to the confirmation using a secure faculty link.
We ask that for each exam faculty provide details for each exam including: time allowed for the class to complete the exam, materials allowed for the exam, and instructions for returning the exams. We request a method of contact for faculty during the exam in case of issues that may arise while the student is testing.
Faculty will have the option of uploading a digital version of the exam to a secure link, emailing the exam to the SDRC or bringing a physical exam to the SDRC office. Exams can be returned to faculty by secure down load, email or the faculty may pick the exam up from the SDRC. The SDRC does not have the ability to deliver exams back to faculty at their home campus. The SDRC does not return exams to faculty using campus mail. Faculty may also request that a student return the exam to the faculty member in a sealed envelope if they wish. Any exam returned in a digital format will be retained in physical copy until after the end of the term. Every effort will be made to return an exam to faculty the day the student completes the exam. Occasionally, exam will be returned the next business day if we are unable to deliver the day of the exam. For example, if a student completes as exam at 10 pm staff will attempt to email the exam to the
professor. If for some reason the email fails (network outage, etc) the exam will be returned the next business day.
If students are given a “take home exam” should their accommodation for extra time on exams still be provided?
Yes. If the class is provided 2 days to complete an exam (48 hours) then a student with the accommodation of 1.5 extra time should be given an additional 24 hours to complete the exam.
If a student is not registered with PASS should you recommend they do so if you suspect they have a disability?
No, unless a student shares with you that they have a disability you should not recommend they register for accommodations. However, you can recommend they visit PASS to discuss additional support in the form of academic coaching or other resources.
What if a student with a disability is disruptive in class?
A student with a disability who is disruptive in class should be treated as a faculty would treat any student who is disruptive in class. If a
faculty feels that there is a disability-related reason for the student’s behavior, the faculty can contact PASS to determine if there is a solution to the problem or strategies for addressing the behavior.
What if a student with a disability is failing?
It is important for faculty to remember that providing reasonable accommodations to a student with a disability does not guarantee success in the course. Students with disabilities may not master the course material, just like any other student. Students with disabilities have the same right as other students to fail as part of their educational experience.
Low Grade Notice: The low grade notice system should be utilized to alert the student early on in the semester about the concerns, a meeting should be set up between the faculty and student to work together in identifying additional resources and support.