Supervisor FAQs

Workday (HR/Payroll System) and KRONOS (Time & Attendance System)

I can’t log in to Workday. What do I do?
Your Workday credentials are the same as your Pitzer network account credentials. Please contact Information Technology at extension 73065 or by email at help@pitzer.edu for assistance with your log in.

By when do I need to approve my employees’ time sheets?
Approvals are due no later than 10:00 am the Monday after the end of the hourly pay period. The hourly payroll schedule is available from the Human Resources office. Please keep in mind that approvals are due earlier for pay periods that contain observed holidays. If you have any questions, please contact Hortensia Lopez in Human Resources at extension 74597.

What if I will be on vacation or out of town when payroll is due?
Please identify another staff supervisor in your department to be your designee for KRONOS time sheets approval in your absence and set up a delegation to that individual within the KRONOS system. If you need assistance setting up the delegation, please see the Job Aid for Managers or contact Hortensia at extension 75497.

Payroll

How do I request to hire a temporary, agency temporary or student employee?
We have separate forms for hiring each of these types of employees. Please complete the form, sign it and forward it to your area Vice President for approval and signature. You can find the hire forms by clicking on the corresponding link below:

My student/temporary employee’s name isn’t in KRONOS. What do I do?
New hires can take a few days to start showing up in KRONOS. If you have an employee who needs to report hours and cannot enter them into KRONOS, the employee will need to report his/her hours on a paper time sheet. Both the employee and you will need to approve the time sheet by signing it, and then submit it to Hortensia in Human Resources as soon as possible.