Staff Handbook

Welcome to Pitzer College

  • Mission Statement
  • Community Values
  • The Claremont Colleges
  • Affiliated Institutions

Introduction to the Staff Handbook

  • The Office of Human Resources
  • Your Supervisor
  • Your First Days of Employment
  • Employee Identification Card

Employment Policies

  • Americans with Disability Act
  • Background Investigation Policy for Staff Positions
  • Cell Phone and/or Internet Service Policy
  • Emergency Salary Advance Policy
  • Employment at-Will
  • Employment Verifications Policy
  • Equal Employment Opportunity and Affirmative Action
  • Immigration and Naturalization Act Compliance
  • Introductory Performance Period and Evaluation
  • Job Listings and Announcements
  • Job Status
  • Personnel Files
  • Promotions and Position Reclassification Policy
  • Relocation Expense Policy
  • Separation from Employment
  • Travel Policy

Employee Conduct

  • Appropriate Use of Campus Computing & Network Resources
  • Attendance and Absenteeism
  • Code of Ethics
  • Confidentiality Policy
  • Conflict of Interest Policy
  • Discrimination and Harassment Policy
  • Drug-Free Workplace Policy
  • Disciplinary Actions Appeals Policy for Staff
  • Email Distributions Lists
  • Resolving Problems
  • Workplace Violence

Hours and Compensation Policies

  • 12-Month Payment Policy for Staff and Faculty
  • Lactation Breaks
  • Make-Up Time for Non-Exempt Employees
  • Overtime for Non-Exempt Employees
  • Paychecks
  • Pay Cycles and Time Records
  • Pay for Unused Vacation at Termination of Employment
  • Payroll Deductions
  • Rest Breaks and Meal Periods for Non-Exempt Employees
  • Staff Salary Inquiries
  • Temporary Employee Hiring Policy
  • Unemployment Compensation
  • Wage and Salary Program for Staff
  • Wage Garnishments

Operations and Safety Policies

  • Campus Safety Department of The Claremont Colleges
  • Demonstrations at The Claremont Colleges
  • Dress and Grooming Standards
  • Family Educational Rights and Privacy Act (FERPA)
  • Injury and Illness Prevention Program
  • Safety and Emergency Management
  • Safety Rules and Procedures
  • Emergency Management
  • Parking Regulations of The Claremont Colleges
  • Parking Permits
  • Smoking
  • Telephones
  • Vehicles Owned by the College – Authorized Drivers
  • Weapons

Employee Benefit Plans and Policies

  • Affordable Care Act (ACA) Requirements
  • Back-Up Care Options Program
  • Computer Loan Policy
  • Health Insurance Benefits for Eligible Employees
  • Eligibility for Health Benefits
  • Changes, Additions or Deletions to Benefit Plans
  • Accidental Death & Dismemberment (AD&D) Insurance
  • Dental Insurance
  • Employee Assistance Program (EAP)
  • Life Insurance
  • Long-Term Care (LTC) Insurance
  • Long-Term Disability (LTD) Insurance
  • Medical Insurance
  • Retirement Plan – Academic Retirement Plan (ARP)
  • Travel Accident Insurance
  • Tuition Remission Program
  • Social Security and Medicare Benefits
  • Short-Term Disability Benefits (VDI)
  • Workers’ Compensation Insurance
  • Termination of Employment – Converting Benefits

Time Off and Leaves of Absence Policies

  • Holidays Observed
  • Vacation Policies for Staff Positions
  • Sick Leave Policies for Staff, Faculty and Student Employees
  • Federal Family and Medical Leave Act (FMLA)
  • Family Medical Leave under the California Family Rights Act (CFRA)
  • Pregnancy Disability Leave (PDL) of California
  • Relationship Between the Pregnancy Disability Leave & Family Medical Leaves
  • Primary Caretaker Leave Policies for Staff and Faculty
  • Personal Leave of Absence
  • Return-to-Work Policy
  • Bereavement Leave
  • Bone Marrow Donation Leave
  • Domestic Violence or Sexual Assault Leave
  • Jury Duty and Witness Leave
  • Military Duty Leave
  • Military Leave of California
  • Organ Donor Leave
  • School or Day Care Activity Leave
  • Victims of Crime Leave
  • Volunteer Firefighters, Reserve Peace Officers & Emergency Rescue Personnel
  • Voting Leave