Budget Committee

Welcome to the Pitzer College Student Senate Budget Committee. If you need money, you are in the right place. There are three main ways to get money from Senate.

  • The first is filling out a budget request form. If you fill this form, you have to come to Budget committee (Sunday 6pm GSC 200) explaining your request and student senators who are on the committee will vote on how much to allocate you.
  • Another way to get funding is if a Pitzer club allocates you money. When this happens, you do not need to come to Budget committee, but you must submit the club meetings minutes as proof of that club agreeing to give you that amount of money when you fill out the credit card check out form (when you need to use our card to pay for an expense that has been approved) or reimbursement form (when you pay out of pocket and need to be reimbursed from Senate for an expense that has been approved).
  • Finally, if you are part of a 5C club, then we can help connect you to 5C funding resources so you can maximize the amount of funding you get.

Note: We do not fund money for events anymore, that would be the Pitzer Events Boards job!

Each academic year, the Pitzer College Student Senate oversees the allocation of more than $270,000 in student activities fees, a majority of which is distributed among student clubs and organizations. If you have questions or concerns regarding Student Senate budgetary matters, please feel free to contact Jessica Miao at sentreas@students.pitzer.edu.

Below is an infographic on the process of asking for funding:

 


CLICK HERE to view the 2018-2019 Annual Budget (view what each club started with this year as their budget from the Spring budget hearing)

CLICK HERE to view the 2018-2019 Public Spending Sheet (view any clubs live spending records, including Senate)

CLICK HERE to view the Budget Committee By-Laws


Senate Budget Committee Permanent Members

  • Jack KesselChair
  • Jessica Miao, Treasurer
  • Senator Nimiye Ogoun, Senior Class Representative
  • Junior Class Representative
  • Senator Becca ZimmermanSophomore Class Representative
  • First Year Class Representative

Requesting Money from Student Senate

The Student Senate Budget Committee meets weekly during the academic year to allocate funds. Meetings are typically held at 6:00 pm every Sunday in Room 200 of the Gold Student Center. Funding is regularly budgeted towards campus projects, student clubs and organization budgets, academic conferences, and various other student expenditures.

You must submit a Funding Request Form at least 48 hours in advance of the Budget Committee meeting (Sunday at 6 pm in the GSC 200) for your request to be heard. Be sure to accurately fill out all sections of the form and attend the Budget Committee meeting following Sunday to give a brief presentation and answer questions about your request.

Please use the link below for Budget Committee Funding Requests:

Budget Committee Funding Request Form


Reimbursements from Student Senate

As of Fall 2017, Pitzer Student Senate is proud to announce that we now provide reimbursements through venmo. (Venmo is currently unavailable due to venmo having issues with our card, until then you will be reimbursed through checks, thanks for your patience) To submit a reimbursement request, please click here:

2018-2019 Reimbursement Form 

 

If you do not have a Venmo account, please email sentreas@students.pitzer.edu to request a check. It’s important to note that check reimbursements may take several weeks to receive because it is processed by multiple offices across the consortium.


Requesting a Credit Card from Student Senate

Students who need to make a large purchase (or are otherwise unable to front money for an approved expenditure) may request that Student Senate issue them a Student Senate Credit Card in order to make make the purchase. If you want to see who has the credit card in advance, you can find out on our Public Senate Credit Card Status Document.

  1. Credit Cards can be checked out from 8 am to 5 pm in the Office of Student Affairs (In Scott Hall) from Melissa Burrows.
  2. On Saturdays, the card can be picked up from and returned to Jessica Miao in the Student Senate Office (located in C225) from 6-7 pm.
  3. On Sundays, the card can be picked up from and returned to Jessica Miao in the GSC 200 from 6-7 pm (during Budget Committee meetings)

Two Credit Card Forms: 

Student Senate Credit Card Request Form (fill this out BEFORE you need to use the credit card)

Senate Credit Card Return Form (fill this out AFTER you use the credit card) 

Note: You will not be allowed to receive the credit card without successfully filling out the Credit Card Request Form. And you will not be allowed to return the card without successfully filling out the Credit Card Return Form

Guidelines for Credit Card Checkout

– The credit card may NOT be used to purchase alcohol, tobacco, firearms, explosives, weapons, single-use plastic bags or water bottles, or gift cards. Student Senate will provide reusable shopping bags with the credit card, should you need them. These must be returned with the card as well.
– The credit card must be returned with itemized receipts for every transaction
– The credit card must be returned within a day of checkout
– The credit card may only be used for the transaction and total approved
– The credit card may NOT be given to any other individuals or organizations for use. All credit card usages must be approved by Jessica, and all checkouts must be handled by either Jessica or Melissa.

Violation of Guidelines

If any of the guidelines described above is violated, the student responsible for the card will be banned from checking out and using the card for 2 weeks following the checkout date.

We only have two credit cards so please give you credit card back after 24 hours of you using it. Please understand that about 50 student clubs and 1200 students all need to share two cards so be mindful of that when checking out our cards. If you have any further questions, please feel free to contact us.


Account Information for Pitzer Student Clubs & Organizations

All registered student clubs and organizations at Pitzer College are eligible to apply for a budget each year. Existing or re-chartering organizations apply for and receive their budgets during the April before the upcoming academic year, known as the “Spring Budget Hearings”. However, any new student organizations also have the opportunity to apply for a budget mid-year from the Senate Budget Committee. Some student organizations may also choose to return to the Senate Budget Committee mid-year to request additional funds for their budget.

Financial accounts for Pitzer’s student clubs and organizations are maintained by the Student Senate Treasurer. Individual clubs have autonomy over the allocation of their budgets; however, all allocations must be democratically approved by members and recorded in the club’s minutes. To transfer your clubs funds to another club at any point in the year, 

Please fill out this Form

Club Transfer Form

 


Other Funding Sources for Students

In addition to the Budget Committee, students coordinating special events may also request funding from The Pitzer College Events Board. If you would like to request money from The Pitzer College Events Board,

Please use the link below:

The Pitzer College Events Board

 

If you would like to tap into the consortium resources you may do so by looking at our document below. For more information on how to request funding elsewhere at the Claremont Colleges,

Please click here:

5C Funding Resources

 


Account Information for 5C Student Clubs & Organizations

Some campus organizations choose to register as a 5C student club, meaning they are open to all students from the Claremont Colleges and are jointly funded by the five student governments. All financial accounts for 5C student clubs are maintained by the Associated Students of Pomona College (APSC). To view your 5C student club’s annual account information, please click here:

 

For more information about the finances for a 5C student club, please contact the ASPC Vice President for Finance, or visit the ASPC office on the second floor of the Smith Campus Center.


Reserve Fund

Any surplus funds left over at the end of each academic year are deposited into the Student Senate Reserve Fund. Traditionally, the Reserve Fund has been used as a “rainy day fund” to pay for various expenses which Student Senate may not have anticipated or budgeted for during the Spring Budget Hearings. Accessing the Reserve Fund requires approval from the Legislature, and must be done in consultation with the Senate Budget Committee. For more information about the Reserve Fund, please contact the Student Senate Treasurer.