Spring Closing of the Residence Halls

Spring 2017 Closing of the Residence Halls

QUIET HOURS

  • While all hours should be viewed as consideration hours to foster an environment of mutual respect and courtesy during this very busy and stressful time of year, quiet hours will be instituted during the last week of classes and finals week. Please be aware of others’ need to concentrate, sleep and study during this very stressful time.
  • Partial quiet hours will be in effect beginning on Sunday, April 30 at 7 pm and will continue through Saturday, May 6 at 9:00 am. Partial quiet hours will last daily from 7 pm-9 am.
  •  24-hour quiet hours will be in effect beginning on Saturday, May 6 at 7 p.m. and will continue through Sunday, May 14 at 12 pm (noon).
  • Violation of the quiet hour policy will result in an official warning, a $50 fine for the second violation and $100 for any additional violation thereafter.

GENERAL CLOSING INFORMATION

  • The last meal in the dining hall is on Friday, May 12 for dinner (limited menu).
  • Please attend the closing meeting for your building.
  • Please note that all check outs will be suspended on Saturday, May 13 from 10 am until 1:00pm for Pitzer’s Commencement ceremony. No exceptions!
  • All trash bins will be removed from the residence halls and trash rooms will be locked on Monday, May 8. ALL TRASH SHOULD BE TAKEN TO THE DUMPSTERS. Dumpster locations will be posted on the bulletin boards of each residence hall when locations are confirmed.
  • The Bollards on the Pitzer Service Road (the poles that block the road) will be opened/closed at the following times during move out:
    • Friday, May 5 – Friday, May 12
      • 9:00am – 9:00pm
    • Saturday, May 13 – Please note Pitzer Road is completely closed on Saturday morning due to Commencement Events. 
      • 2pm-9pm
    • Sunday, May 14:
      • 9am-1pm
  • The doors of the Residence Halls will be free swinging (i.e. unlocked and open) in order to help facilitate move out.  On Saturday, May 13 from 8am-10pm and Sunday, May 14 from 8am-12pm.
  • Moving Carts are available for checkout during Move Out Week! Carts will be available at the locations below. Please be aware that the carts will be used heavily during the checkout period. All students will be asked to return their carts every hour, as they can only be checked out for an hour at a time. Plan accordingly!
    • Friday, May 5 – Monday, May 8 in the GSC Lobby, during regular business hours
    • Tuesday, May 9 and Wednesday, May 10 from 10am-7pm in the Housing Office, East Sanborn C226
    • Thursday, May 11 and Friday, May 12 from 10am-9pm in the Housing Office, East Sanborn C226
    • Saturday, May 13 (8am-10am and 1pm-10pm) and Sunday, May 14 (8am-12pm)
      • PAS Residents – Housing Office, East Sanborn C226
      • WE Residents – WE Hall Living Room
      • Mead Residents – Mead Hall Lobby
    • NOTE: Moving carts are available at other times throughout the year as well.  Stop by the Housing Office during business hours, or call the RA on-call on weekends/at night.
  • If you or your belongings are still in your room after 12 pm on Sunday, May 14 you will be charged a late checkout fine of $30 per half hour or any part of a half hour.

CHECK OUT PROCESS AND SCHEDULE OF CHECK OUT DAYS/TIMES

Each student must do ONE of the following three options:

1 – Schedule an RA checkout appointment online at least 24 hours in advance. To schedule your appointment, visit https://parking.formstack.com/forms/checkout. Each student needs to schedule their own checkout time OR, if you’d like to do a checkout at the same time as your roommate, please sign up for ONE checkout appointment and indicate that this is a checkout for two people in the comments section of the form. Failure to make or keep your checkout appointment will result in a $50 improper checkout fine.

2 – Self-Check Out Option:  If you do not want to check out with a RA (or you cannot checkout during one of our appointment slots on Tuesday-Friday) you are welcome to do a Self-Check Out instead. The Self-Check Out Form is online here (NOTE: By doing an Self-Check Out you waive your right to appeal any closing charges):  https://parking.formstack.com/forms/checkout

      • Students doing the Self-Check Out option can simply submit the form and leave campus whenever they want (as long as it is before Sunday, May 14 at noon).
      • MEAD RESIDENTS: Please complete the Self-Check Out Form and turn your key into the RD’s Office in the Mead Lobby using the envelope provided on the Residence Director’s Office door (Mead Hall, Room 109).  Put your key in the envelope and put it under the RD’s Office Door. Any keys left in residence hall rooms will be considered an improper check out.

3 – “First Come First Serve” Saturday & Sunday Checkouts: On the Saturday and Sunday of the weekend when the residence halls close, you can come to your hall’s checkout location when they’re open (Saturday, May 13: 8-10 am, 1 pm-9 pm and Sunday, May 14: 8 am-12 pm) and a RA will assist you with your checkout. If you are choosing this style of checkout you DO NOT need to complete any online forms.

  1. Mead Service Desk (Mead residents)
  2. West Hall Living Room (WE Hall residents)
  3. Housing Office in East Sanborn C226 (PAS residents)

Checkout Days/Times:

  • Friday, May 5 through Monday, May 8
    • Students that need to check out prior to finals week can do Self-Check out or schedule a time to check out with the RA or Residence director.
  • Tuesday, May 9 through Friday, May 12
    • All appointments should have been scheduled 24 hours in advance. Check out time is from 10am – 7pm in your respective residence hall.
      • PAS Residents – Housing Office, East Sanborn, C226
      • WE Hall Residents – WE Hall Living Room
      • Mead Residents – Mead Lobby
  • Saturday, May 13 and Sunday, May 14
    • All check outs will be based on a first come, first serve basis. Please see times and locations below:
      • Saturday, May 13: 8-10 am, 1 pm-9 pm
      • Sunday, May 14: 8 am-12 pm
      • Locations:
        • PAS Residents – Housing Office, East Sanborn, C226
        • WE Hall Residents – WE Hall Living Room
        • Mead Residents – Mead Lobby

CLOSING MEETINGS IN ALL RESIDENCE HALLS

All resident assistants will be hosting a closing meeting for their residents on various days and times. If you are unable to attend the meeting your specific RA is hosting, you are strongly encouraged to attend a meeting being hosted by another RA in your building. Each meeting may last between 30 minutes to an hour.

*Please note that dates/locations are subject to change. Your RA will notify you via email for any changes.

PAS Closing Meetings
RAs Date Time Location
Maddie & Harrison 5/1/2017 8PM Pitzer Hall Living Room
Hiwet & Elliot 4/30/2017 7:30pm Atherton 3rd floor study room
Zoe and Livi 4/23/2017 8:30pm East Sanborn Living Room
Riki 4/27/2017 6pm Pitzer Hall Living Room
Diego and Norris 4/24/2017 6pm East Sanborn Living Room
WES Hall Closing Meetings
RAs Date Time Location
Alegria, Delphine, Kaile, Arman 4/24/17 8:30pm West Hall Living Room
Adi, Sydney, Ming, Michael  4/26/17  7:00pm West Hall Living Room
Mead Closing Meetings
Hajar 4/25/2017 9pm 3rd Floor Rec Room
Hajar 4/30/2017 9pm 3rd Floor Rec Room

TO AVOID UNNECESSARY CHARGES AND FINES YOU SHOULD:

  • Attend your Residence Hall closing meeting (see above). Your RA will also have a bulletin board with closing information posted.
  • Remove your belongings and clean your room prior to your checkout appointment.
  • Turn in your (clean or dirty) green to-go containers and re-usable cups to McConnell Dining Hall!  Simply have the cashier deposit the item back to your student ID card, and you may check out a clean one upon your return in the fall. Any dirty to-go containers will be removed from your room and you will be charged a $10 removal fee.
    • Also, please return any other items that belong to McConnell Dining Hall such as plates, cups, salt and pepper shakers, etc. No questions asked!
  • Failure to check out with a ResLife staff member or fill out a Self Check-Out Form will result in a $50 improper checkout charge and you will not be able to appeal any damage or cleaning charges assessed to your student account.
  • Remove your belongings and clean your room prior to your checkout appointment or departure. Personal furniture or belongings left behind will result furniture remove or trash fines.
  • MEAD RESIDENTS ONLY: Return your room/suite key(s) to the RA after you have completed your room check-out. Failure to return keys will result in a re-key charge of up to $175.00.
  • Residents do not need to return ID cards.
  • Dispose of your trash in the dumpsters. Do not dispose of trash in the residence hall public areas.  Fines will be assessed for trash not removed from your room and/or trash found in areas other than the dumpster.
  • Lock your windows, close your blinds, and lock your dutch doors (if you live in PAS or WE hall).
  • Turn off all lights in your room and bathroom.

LOOKING FOR STORAGE OPTIONS?

There is no storage space available on campus.  If you must store items over the summer there are several storage companies in the area. For more information, please visit the Summer Storage Options page.

ALL BIKES MUST BE REMOVED FROM BIKE RACKS by Tuesday, May 16 at 3 pm

  • Due to scheduled maintenance, all bikes must be removed from all bike racks by 3  pm on May 16 and may return at 8:00 am on Monday, May 22.
  • Please store your bike in your on-campus room (summer residents), office (staff/faculty) or take it home during through that time period.
  • All bikes on racks will be cut and impounded if not removed by Tuesday, May 17th at 3 pm. Bikes that are cut will be donated to the Green Bike Program. Facilities will not be responsible for releasing bikes back to owners. You must contact the Green Bike Program when the fall semester begins.

Donate to ReRoom!

Starting Monday, May 8, ReRoom will be accepting donations of common residence hall room items (lamps, microwaves, books, school supplies…) as part of our annual Spring Collection!  These items will be stored until next fall, when they will be available for sale to incoming and returning students, with all proceeds going to support student sustainability projects.  ReRoom welcomes donations of commonly used items that are in good working order and acceptable for resale or donation.  Please also note that small electronics that are no longer working can be taken to the e-waste recycling center in the mail room, while larger electronic items should be brought directly to the storage containers when employees are present.

So, whether you are looking to de-clutter before you head home, or just can’t fit all your things in the car,  please consider donating your used items to ReRoom.  Donation boxes will be available on Pitzer Road outside of Mead starting on Monday, May 8.  Please do not leave donations in the residence halls, as they will NOT be taken to the ReRoom collection area!

  • WHERE: The collection areas will be in the Mead Hall Lobby, Pitzer Hall Living Room, and West Hall Living Room.  Please bring all large/heavy items directly to storage containers in the East Mesa Parking lot in the area closest to Claremont Boulevard when employees are present.
  • WHEN: May 8 – 14
    • May 8 – 12: Employees present from 4 pm – 6 pm
  • May 13 – 14: Employees present from 12 pm – 6 pm

*For times when ReRoom employees are not present, please place items in the donation boxes.  Hours are subject to change.

After the Fall Sales, all unsold items will be donated to local community-based organizations.

FMI: contact sustainability@pitzer.edu or visit ReRoom on Facebook at https://www.facebook.com/reroomatpitzercollege.

Please do not pile up donations in your residence hall lobby or hallways.

ANY CHECK-OUT FINES WILL BE APPLIED TO YOUR JUNE 1ST BILLING STATEMENT

Please read your June 1st billing statement carefully. Any check out fines will be applied to your June 1st billing statement.

If you feel you have been unfairly charged for damages to your room or suite you may appeal the charges online at https://parking.formstack.com/forms/housing_charges_appeal no later than July 1, 2017 at 5:00pm PST.  Any appeal received after the July 1st deadline will not be considered.  Students who did not check out with a RA before leaving or opted to do the Self Check-Out will not be allowed to appeal room damages or fines.

RETURNING IN THE FALL – PLEASE PLAN ACCORDINGLY

The residence halls will open for all returning students on Sunday, August 27, 2017 at 10 am.

The residence halls will not be open prior to the dates listed above. Please plan your return to campus accordingly, as we will not provide accommodations prior to the opening dates.