Extended Stay: Early Arrival and Late Stay Policies

Some students may need or wish to return to the residence halls early, or stay in their room late, due to a variety of circumstances.  Depending on the circumstance, the process will vary.

This  policy only applies to:

  • Fall early arrival: Beginning August 1 until the Residence Halls open for upperclass students
  • Winter break late stay: Two nights after closing
  • Winter break early arrival: When College reopens after Winter Break until the Residence Halls open for upperclass students
  • Spring late stay: Two nights after closing

This proposal does not apply to the summer break period when Summer Housing is in session. https://www.pitzer.edu/summer/housing/

Please review the information below regarding the circumstances for approval for early arrivals or late stays in the residence halls.  Students will need to fall into one of the four categories below to be approved.

  1. Approved Groups — No Charge
  2. Students with disability related housing accommodations — No Charge
  3. Approved Individual Students Doing Individually Beneficial Work — Nightly Charge
  4. Students experiencing extenuating circumstances — Nightly Charge

 

If you need to request an early arrival or late stay, please submit your application materials here: https://parking.formstack.com/forms/extendedstay

  • 1. Approved Groups

    Approved groups will receive free housing during early arrival or late stays.

    • Examples:
      • NCAA student athletes
      • College student leaders
        • RAs
        • OA leaders
        • Academic Guides
        • Staff supervised 7C mentor groups
        • Senate
        • Pitzer Advocates
        • First Gen Intern/Mentors
        • Admission Fellows & Tour Guides
        • Re-Room
    • Stipulations:
      • Approved time period:
        • Students may only arrive one night early from the start date of their on-campus commitment/obligation
      • Approved group must provide a meal plan for their students OR have a conversation with their students about how they will access food during their time on-campus.
      • The coach/supervisor must approve and organize their early arrival
      • Groups need to be affiliated with Pitzer AND have a college related reason to be on campus early.
  • 2. Students with disability related housing accommodations

    Students with disability related housing accommodations who request to arrive early, or stay late, will be approved via Pitzer Academic Support Services (PASS) and will continue to receive free housing.

    • Approved time period:
      • 2 days early or 2 days late
    • Students will acknowledge their understanding of lack of a meal plan during the early arrival/late stay period.
  • 3. Approved Individual Students Doing Individually Beneficial Work

    Approved Individual Students Doing Individually Beneficial Work who request, or whose supervisors’ request, to arrive early, or stay late, will apply for approval via our online form. If approved, these students will agree to be charged a per night fee to their student account.

    • Examples:
      • Watson Bootcamp, Mellon Mays Undergraduate Fellowship (MMUF), etc.
      • Keck Science group projects
      • Student wants to earn more money by working in an office
      • Helping faculty with research
      • Club sports (rugby, ultimate, etc.)
      • Any activity that benefits the individual student more than benefiting the College
    • Stipulations:
      • Approved time period:
        • Students may only arrive one night early from the start date of their on-campus commitment/obligation
      • Approved group must provide a meal plan for their students OR have a conversation with their students about how they will access food during their time on-campus.
      • The coach/supervisor must approve and organize their early arrival
      • Groups need to be affiliated with Pitzer AND have a college related reason to be on campus early.
  • 4. Students experiencing extenuating circumstances

    Students experiencing extenuating circumstances who are requesting early arrival or late stay will apply for approval via our online form. If approved, these students will agree to be charged a per night fee to their student account.

    • Examples:
      • Flight issues/cost
      • Weather
      • Family work schedules
      • Transitioning from summer housing to fall housing
      • Internship
    • Stipulations:
      • Approved time period: 2 days early or 2 days late
      • Students will acknowledge their understanding of lack of a meal plan during the early arrival/late stay period.
  • Application Process
      • Approved Groups:
        • Coach/supervisor/staff member will complete the online application for their group.
        • Residence Life will review the application and decide approval status.
        • Residence Life will email the application link directly to the approved individual students.
        • ALL students (athletes, student leaders, etc.) will need to actively apply for late stay and/or early arrival.
        • Wait for approval confirmation from Residence Life.
      • Students with extenuating circumstances, disability accommodations, or who are not a part of an approved group, will:
        • Complete the application themselves and provide documentation.
        • Wait for approval from Residence Life.
  • Universal Stipulations for All Early Arrival/Late Stays
    1. To be eligible, the student must be living on-campus during the semester of the request.
    2. The student must submit the request at least one week in advance.
    3. Students experiencing consistent homelessness, housing insecurity, family issues, former foster youth, etc. will be encouraged to see support from OSA in advance of all breaks to consider their off-campus housing options and prepare for the break. These students may also opt to live off-campus or at the Claremont Collegiate Apartments (CCA) in order to have access to their housing during break periods.
  • Expectations for Early Arrival/Late Stay Students
    • There will be an early arrival/late stay approved sign posted on your door. Please do not remove the sign.
    • Please keep residence hall windows and doors locked at all times. Do not prop doors.
    • You may socialize with your fellow early arrival/late stay students but parties are not allowed.
    • No guests are allowed. This includes roommate(s) or suitemate(s) staying with you. If you are found with a guest or a student who is not on the early arrival list they will be asked to leave campus and you both may face judicial action.
    • Do not move furniture out of your room, including bed frames and mattresses or take furniture from other areas.
    • Please observe quiet hours and keep noise down.
    • Keep all public areas in the residence halls and campus clean.
    • DO NOT LEAVE VALUABLES lying around your room. There will be various people coming in and out of the halls for painting, cleaning and addressing maintenance concerns in the rooms. Pitzer assumes no responsibility for loss or damage to property in residence hall rooms, bathrooms, and public areas.
    • Please know that there is a possibility that unscheduled outages may need to take place in order to accommodate construction. In addition to construction on campus, our Facilities staff will also be doing residence hall maintenance.
    • There also may be times when the water and other utilities may need to be shut off intermittently (an hour to a few hours). While they will do their best to schedule these potential shut offs in advance, please understand that may not always be possible.
    • There will be no regular meal plans during this time (unless otherwise organized by your coach/staff sponsor).
    • FACILITIES WILL BE ENTERING ROOMS AND BATHROOMS DURING WINTER BREAK
      • Please be advised that our Facilities staff will be entering all rooms and bathrooms during the early arrival period. There will also be maintenance in ALL bathrooms in the residence halls. Please be sure to remove ALL of your belongings from the bathroom on a daily basis, as the cleaning schedule is still being determined.

    Your early arrival/late stay status is a privilege that should not be taken for granted and comes with responsibility. If you abuse this privilege by violating any of the early arrival guidelines, or Code of Student Conduct outlined in the Pitzer College Student Handbook, you will be subject to judicial action that may include immediate revocation of your early arrival/late stay status.

    Please remember to watch out for your fellow community members and report any suspicious persons or activity to Campus Safety immediately. If there is an emergency or you are locked out, please call Campus Safety at x72000 or (909) 607-2000.

    If you have any questions, regarding your early arrival/late stay, please do not hesitate to email housing@pitzer.edu