All students must record hours worked using the new time system, Workday. Your supervisor or a Human Resources Representative can provide assistance in submitting your timecard.
For auditing purposes, it is important that you complete your timecard accurately and in a timely manner.
- Students are required to enter hours worked after every shift and approve their timecard at the end of each pay period (every other Friday by 5pm).
- Pitzer’s workweek is Saturday through Friday, and the pay period is two weeks in length.
- Actual hours worked must be recorded, not scheduled hours.
- Advance entry of hours is prohibited.
- Hours entered late will have to be entered by the supervisor as a historical correction and will result in delayed pay.
- After you approve your timecard, it is sent to your supervisor for review and approval.
For job aids on entering and submiting worked time, please visit Workday Time Tracking Training & Resources.
Overtime & Breaks
If you are required by your supervisor to work extended hours, that may result in overtime. The following is considered overtime:
- Time worked over 8 hours in one day, OR
- Time worked over 40 hours in a work week, OR
- Any hours worked on the 7th consecutive day in a work week
Double time is paid for time worked over 12 hours in one day OR over 8 hours on the 7th consecutive day within a work week.
If you work more than five hours in one day, you are required to take a meal break of at least 30 minutes. You must clock out at the beginning of your meal break and clock in upon your return. Be sure to start your break before the 5th hour BEGINS to avoid a meal penalty. Under California law, when an employee fails to take their meal break prior to the fifth hour, a premium (penalty) is owed to the employee. The penalty is one hour of extra pay for each work day that this occurs.
You are also entitled to a 10-minute rest break for every two consecutive hours that you work. Rest breaks are paid time and should not be recorded on your timecard.
Paychecks & Direct Deposit
Your paycheck/direct deposit is issued every other Friday according to the bi-weekly schedule, except when issued early due to a College Observed Holiday.
Paychecks: Paychecks are delivered to your home address on file. To avoid delays in getting paid, we highly recommend direct deposit.
Lost Paychecks: There is a five-business-day waiting period during which a stop payment is placed on the lost check before reissuance.
Direct Deposit: You can set up direct deposit via Workday.
- Refer to the Direct Deposit Job Aid in Workday for instructions.
- Submit a Direct Deposit Authorization Form to [email protected].