Pitzer’s Community Agreement in Response to COVID-19

Fall 2021

Pitzer College aims to fulfill its mission of “produc[ing] engaged, socially responsible citizens of the world” while protecting the health and safety of our students, staff and faculty and minimizing the potential spread of disease within our community. It has taken our community to be Mindful of Each Other to get through this time. As our community reunites this year on-campus, we must continue to be vigilant and mindful that we will need to continue to engage in necessary safety measures based on evolving health guidance.

The below guidelines are applicable to all community members (students, staff, and faculty) and we will endeavor to update you with timely information about specific health and safety guidance as it becomes available. We ask for your patience and understanding that these guidelines may shift based on Los Angeles County Department of Public Health (LACDPH), Centers for Disease Control and Prevention (CDC), and state of California guidance. Updates on any such modifications to safety protocol expectations will be shared with the community as soon as possible.

We are mindful of our community, therefore we commit to: 

1. COVID-19 Vaccination

  • Being fully vaccinated against COVID-19 before returning to campus.
    • An individual is considered fully vaccinated two weeks after receiving their second dose of a two-dose vaccine (Pfizer or Moderna) or a dose of a single-dose vaccine (Johnson & Johnson).
  • ALL students will need to complete one of the following by July 1:
    • Upload proof of COVID-19 vaccination to Healthy Pitzer. Easy upload instructions can be found here. (NOTE: If your vaccination card is in another language, please have it translated prior to upload). If you experience any issues in uploading your vaccination card, please contact help@pitzer.edu or call the Help Desk at 909-607-3065.
      OR
    • Email gabriella_tempestoso@pitzer.edu to begin the process to receive a medical/religious exemption from the vaccination. If you plan to request an exemption, please do so as soon as possible so we can begin working with you on the process.
      OR
    • Complete the “Early Arrival Application Fall 2021” on your Residence Homepage to officially request an early arrival AND to request to receive a vaccination in Claremont this fall after arrival.

2. Face Masks

  • Wear face masks whenever you are indoors (regardless of vaccination status), except for in your individual office or residential suite/home. Face masks are not currently required outdoors on-campus unless you are unvaccinated and cannot maintain a safe distance from others while outdoors.
  • Support anyone who chooses to continue wearing a face mask and avoid any pre-judgement on their vaccination status.

More on face masks

Updates to Pitzer’s masking policy are informed by CDC and LA County Department of Public Health guidance and best recommendations. 

We recognize that some students may choose to continue to wear a face mask regardless of vaccination status. Students are encouraged to continue to be Mindful of Each Other by supporting anyone who chooses to wear a face mask and avoid any pre-judgement or bias on their vaccination status.

Fully vaccinated students are not required to wear face coverings outdoors.  At this time, face coverings will still be required indoors in alignment with LA County Department of Public Health recommendations unless the individual is alone in a room, when eating or drinking (as long as physical distancing of at least six feet can be maintained), or when specific tasks cannot feasibly be performed with a face covering (in which case the face covering may only be removed for the duration of that task). This includes any transportation services and healthcare settings. 

If you are fully vaccinated and would like to continue wearing your mask in any setting, please feel free to do so.  

Non-vaccinated/not fully vaccinated students are required to wear face coverings outdoors when physical distancing of at least six feet cannot be maintained. This includes any transportation services and healthcare settings. “Non-vaccinated/Not Fully Vaccinated” includes students who have yet to provide Pitzer with proof of full vaccination status or whose vaccination has not been verified. 

  1. At this time, face coverings will still be required indoors in alignment with LA County Department of Public Health recommendations unless the individual is alone in a room, when eating or drinking (as long as physical distancing of at least six feet can be maintained), or when specific tasks cannot feasibly be performed with a face covering (in which case the face covering may only be removed for the duration of that task). 
  2. Non-vaccinated/not fully vaccinated students are also required to participate in COVID-19 testing twice a week through Student Health Services.    
  3. COVID-19 testing is not an alternative to face coverings. 
  4. Those who are required to wear a face covering but cannot do so due to a medical or mental health condition or disability, or who are hearing-impaired or communicating with a hearing-impaired person, must wear an effective, non-restrictive alternative (such as a face shield with a drape on the bottom) if the individual’s condition/disability permits it. Students may contact Associate Dean Gabriella Tempestoso at gabriella_tempestoso@pitzer.edu for any accommodations support. 

Students who need a face mask can visit the Office of Student Affairs (Scott Hall), Gold Student Center front desk, or Residence Life (E. Sanborn, C300) to request one, at no cost, during regular operating hours. 

We continue to collaborate with sister campuses and as their fall return to campus plans are confirmed, we will provide updates on policies Pitzer students should expect to follow while visiting sister campuses. 


3. Physical Distancing

  • Follow usual space capacity guidelines.   
  • Support the strong ethos of Pitzer community building and learning in and out of the classroom, by honoring safety guidelines and protocols for engaging in campus events, activities, and programs for the health and safety of our community.

More on ResLife Guest policy, Campus Life and Student Club/Org Gatherings

  1. Residence Life Guest Policy
    • Students may invite fellow Claremont Colleges students into their residential rooms and suites (regardless of vaccination status), as long as all individuals stay masked while indoors and as long as all suite members agree to host guests.  
    • No non-Claremont Colleges guests/visitors are allowed inside the residence halls after move-in. 
    • Occupancy limits on residence hall rooms are twice the number of students who live there. In a 4 person suite, the occupancy limit is 8 people, for example.
  2. Campus Life and Club/Org Gatherings:
    • The Claremont Colleges are working collaboratively to ensure that there is a robust campus life when students return. Pitzer students can anticipate programs and events to occur on Pitzer’s campus beginning fall 2021, and student organizations and campus groups can anticipate being able to plan events for their peers and the community. As the 5C campuses re-open, students should anticipate an eased-in approach to cross-campus programming. Students will be given the opportunity to adjust to the new protocols and get comfortable being on their own campus before 5C events will be hosted. It is the hope that after an initial adjustment period, 5C events will be integrated back in, and students will be able to begin enjoying interacting with students from the other undergraduate colleges in historically larger settings.  
    • Club and Organization student leaders should anticipate enhanced partnership with Campus Life for event and program safety planning, support, and registration.
  3. Student Affairs will be leading efforts to support community building, campus activities, events and programs coordination.
    • Centralized registration and marketing of all campus online or in-person events and programs
    • To help foster support for community events and programs on campus, a one-stop-shop list of all available funding avenues for program initiatives will be available for students, staff and faculty to access.

More on physical distance recommendations

Elevators, Corridors, Lobbies and Stairs

  • Wear a face covering when using elevators and walking through densely populated buildings. Opt to use the stairs instead of an elevator, if you are able.
  • Follow all posted signage in the buildings.

Restrooms

  • When possible, leave doors open (when not in use) to avoid frequent touching of doors and door handles.
  • Alternate the use of sinks and stalls when possible.
  • Follow all posted signage in the bathrooms.

Dining and Retail Areas

  • Follow marked paths and one-way traffic lanes to reduce cross-traffic and minimize the chance for close contact.
  • Do not touch any of the food, to-go containers, equipment in the dining areas, until you are handed your food by staff.
  • Follow all posted signage in the dining hall and retail spaces.

Office Spaces

  • Follow all posted signage in offices.

Communal Transportation

  • Always wear a face mask when riding on communal transportation, including ride sharing.
  • When possible, use alternate methods such as biking and rideshare.

General Campus Contact

  • Limit contact with frequently touched surfaces, such as door handles. Use a foot, shoulder, elbow, hip, or forearm when opening doors, instead of hands, if possible.
  • Wash and/or sanitize hands after every contact with community property.

4. Non-Claremont College Guests and/or Visitors

Non-Claremont Colleges Guests and Visitors can access outdoor areas on-campus. However, they will need to be registered by an on-campus office for any indoor activities.

More on guests and visitors

  • Be mindful when using any third-party rideshare or meal delivery vendors to ensure limited community interaction during their brief time on-campus.
  • Community members are encouraged to visit with other community members outdoors instead of inside residence hall rooms and buildings, whenever possible. The potential for spread of infection is significantly less outdoors.
  • Signs will remain visible at main entrances to campus informing the public of these COVID-19 related policies on guests and visitors.
  • Approved Non-Claremont Colleges Guests and Visitors who are hosted by an office will be asked to complete the Healthy Pitzer daily screening each time they visit campus.
  • In the event of an emergency, emergency response personnel and others shall coordinate with Campus Safety in their response to The Claremont Colleges.

5. Public Health & Transmission Reduction Interventions

a. Education, Updates, and Proactive Guidance

  • Review important health announcements and engage in ongoing education on the issue of prevention and response to COVID-19.
  • Follow health and safety laws, orders, ordinances, regulations and health and safety guidance adopted by Pitzer College as it relates to public health crises, including COVID-19

More on education, updates, and proactive guidance

  1. Students will be required to get a flu shot this year. Staff/faculty members are encouraged to consider getting a flu shot this year to support the wellbeing of our entire community.
  2. Informational posters and signs will be installed throughout campus to communicate prevention practices to all community members.
  3. Some websites to become familiar with are:

b. Cleaning and Disinfecting

  • Follow proper hand washing procedures, cover coughs, do not touch your face with unwashed hands.
  • Follow posted guidelines on self-cleaning, and use the provided disinfectant tools to ensure shared spaces are left clean for future users.

More on cleaning and disinfecting

Follow related CDC and campus guidelines to help keep our community safe by engaging in the following practices:

  1. Wash hands frequently for at least 20 seconds.
  2. Be mindful of others when sneezing or coughing, including covering your cough or sneeze with a tissue or your elbow or a tissue. Wash hands afterward. (https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/Immunization/ncov2019.aspx)
  3. Use hand sanitizing stations available across the College.
  4. Some spaces on campus may provide disinfectant wipes to allow community members to do their part in keeping the campus clean and safe for others. For example, students may be asked to wipe down their desks before they leave the classroom to ensure a hygienic space for the next student.
  5. Be proactive: If you recognize a need on campus regarding cleaning supplies or hand sanitation, please submit your recommendations to Facilities and Campus Services.

c. Symptoms Monitoring and Reporting

  1. Notify Student Health Services promptly if you have tested positive or been diagnosed with COVID-19.
  2. If you are unvaccinated and have, within 14 days prior to being on campus and any time after arriving on campus, had close contact with someone who has tested positive for COVID-19.
  3. OPTIONAL: Engage in daily symptom monitoring and reporting, using the guidelines and tools established by Pitzer and Student Health Services (SHS).
  4. Stay home or in your residence room if you feel unwell, follow up with your healthcare provider to get medical care, and report your symptoms to Student Health Services.
    • Academic Support and wellness resources will be available for students who need to stay home if they feel unwell or are experiencing any symptoms. Students may proactively contact Associate Dean of Students Gabriella_Tempestoso@pitzer.edu for help accessing these resources.

More on symptoms monitoring and reporting

d. Testing

  • ALL Students: Complete a pre-arrival PCR COVID test 3 days before coming to campus for the first time.
  • AND
  • Fully-Vaccinated Students: And participate in once a week COVID testing after arrival.
  • Unvaccinated Students: Participate in college directed two times a week COVID-19 testing as a part of ongoing monitoring of COVID-19 in our community.

Student Health Services (SHS) will be coordinating on-campus testing and vaccine access.

e. Contact Tracing

  • Keep your contact information current and promptly cooperate with outreach from College officials as follow-up is conducted to determine “Close Contacts” of someone who has been diagnosed with COVID-19.
  • Willingly participate in tracing efforts by communicating with College officials and providing truthful and accurate information.

More on contact tracing

  • Students will be asked to submit missing persons and emergency contact information via the Student Portal.
  • Employees returning to work on campus will be asked to confirm and/or submit their emergency contact information via Workday.

f. Quarantine and Isolation

  • Follow any quarantine or isolation directives given by Student Health Services, your health care provider, and/or as directed by College officials.
  • If you are unvaccinated or arriving at Pitzer via international travel, be prepared to undergo a period of quarantine due to potential close contact with a confirmed case of COVID-19.

More information on Pitzer’s plans for quarantine and isolation for residential students can be found here.

g. Resources for Mental and Physical Health

  • Support community members who are impacted by COVID-19 and connect them with appropriate resources.
  • Continue to be Mindful of Each Other in community as we transition back to life on-campus.
  • Normalize the need for community support for mental health and well-being. Understand that everyone is reacting and responding to the pandemic’s effects in many different ways.

More on resources for mental and physical health

  • Engage in Community building and wellness workshops through signature Strive2Thrive Wellness Wednesday programming and events. PZSTRIVE2THRIVE Instagram
  • Access 24/7 health and well-being resources through Sakai, Campuswell, Sagehen Financial Support Center and monthly self-care newsletter

More information on Mental Health & Well-Being Support for all Pitzer students can be found here


6. Off-Campus Interactions, Transportation Guidelines, and Travel

  • Masking is required on all forms of public transportation (i.e. when you are traveling with someone from outside your household). CDC guidance on transportation
  • Be mindful of where you go and how you interact off-campus as your choices may impact the well-being of the entire Pitzer community.
  • Communicate any international travel to ensure appropriate public health measures such as quarantine or testing are followed.

More on off-campus interactions, transportation guidelines, and travel

  • CDC Travel Guidance
  • Students:
    • Students must notify the Office of Student Affairs if they will be traveling internationally at any point during the academic year.
  • All community members should practice preventative health and safety measures when engaging with the community off-campus and observe local state and county guidelines.
  • More Pitzer transportation information

7. Combating Bias, Discrimination, Xenophobia and Stigma Related to COVID-19

Actively resist any attempts to discriminate against others based on COVID-19 status, or association, choice to wear a mask, etc. and commit to learning from others’ experiences as part of our ever-changing global community. 

More on combating bias, discrimination, xenophobia and stigma

  • Actively work to understand: What are your own biases and stereotypes? Where did you learn them? How those beliefs impact your actions that discriminate against others?
  • Actively learn how bias, discrimination, xenophobia and stigma related to COVID-19 impacting historically marginalized racial groups.
  • Actively resist any attempts to discriminate against others based on COVID-19, including the choice to wear a mask, and commit to learning from others’ experiences as part of our ever-changing global community.
  • Learn and implement skills to intervene safely when you are a bystander to an incident
  • Commit to continuous learning and implementing what you learned in your daily life. Attend events, trainings and readings offered by the College and beyond to further understand how to combat bias and discrimination.

8. Other COVID-19 Related College and Claremont Colleges Guidance

Review and become knowledgeable of other updates to college policies and procedures in response to COVID-19.

  • Athletic Facilities
  • TCCS Shared Services
  • Other COVID-19 policies from the Claremont Colleges
    Some variation on these guidelines are to be expected college-to-college.  Those who spend time on other campuses should be sure to review that college’s policies closely.

Community Norming, Being Mindful of Each Other & Support

We implore all members of the community to practice “calling each other in” around these important health and safety measures, to practice empathy, compassion and an ethos of “I am because we are”, whereby we honor the “principle of ubuntu: a concept in which being itself is a relational category of recognition, rights, and responsibilities”. Our hope is that everyone will think of the greater good, including, but not limited to, consideration of our essential, frontline, and at-risk community members and extended families, and consider how to address those who may not remember to follow these guidelines. 

We commit to reaching out for help when community norming efforts are unsuccessful or when intentional individual choices pose a serious health and safety risk to the greater community and this community agreement.


Pitzer Code of Student Conduct

Responsive measures may be taken as necessary to protect the health, well-being and safety of the community when educational and community norming efforts are repeatedly disregarded, and in circumstances when individualistic choices not to follow this community agreement pose a risk to others and can be disruptive to the living-learning environment. Examples of such behaviors include, but are not limited to: 

  • Intentionally failing to wear a face covering (in a location/circumstance where they are required)
  • Hosting large gatherings, as prohibited by college or health guidelines
  • Failing to honor the COVID-19 guest and visitor restrictions
  • Severe incidents of disregard for the health and safety of others
    • Isolated or quarantined persons intentionally engaging in behaviors that pose a high risk of infecting others including, but not limited to, presenting to class or dining spaces;
    • Providing false information related to COVID-19 tracing
  • Failing to comply with directives and outreach from College officials, Student Health Services and the CDC.

Examples of Student Education, Responsive Community Measures, Values, and Support (SERV)

  • Peer-to-peer educational and community norming conversations;
  • Faculty may take the following steps when a student presents to class without a face covering:
    • Empower students presenting to class without a face covering by providing a mask;
    • Refer the student to the Office of the Dean of Students to pick up a face mask;
    • Dismiss the student from the class for the day;
    • Opt to not teach class when a student disrupts classroom activities and risks the health/safety of the class when such a student intentionally presents to class, or they may opt to dismiss a student from class
  • Student may be referred to the Office of the Dean of Students to pick up a face covering
  • To ensure the health/safety of community, students failing to comply with guidelines may be refused student services or be directed to alternatively access services remotely.

COVID-19 Student Conduct Intervention & Enforcement Measures

The range of intervention and enforcement measures may include, but is not limited to:

  • Conduct Probation up to Immediate Interim Suspension
  • Revocation of any future in-person class participation privileges
  • Parental notification
  • Removal from on-campus residential housing
  • Pitzer and/or The Claremont Colleges ban
  • Intervention and response by CDC officials for community health and safety, individual and College compliance expectations

Accountability to the Community Agreement

  1. We implore all members of the community to practice “calling each other in” around these important health and safety measures. Our hope is that everyone will think of the greater good and consider how to address those who may not remember to practice these guidelines. 
  2. Imminent concerns impacting the health and safety of the community should be referred to the following (anonymous reported concerns can also assist with community health/safety interventions whenever possible):
    • Campus Safety: Phone: 909-607-2000 (24/7)
    • LiveSafe: The LiveSafe app allows Pitzer students to submit tips and reports quickly and discreetly, access essential safety resources and information, and to use the “SafeWalk” feature that includes a location sharing option so friends can track your travel between points to ensure your safe arrival. LiveSafe is available for download on Android and iPhone for free at the app store.
    • Student Affairs On-Call Team:
      Student Affairs On-Call Team can be reached 24/7 by calling Campus Safety at 909-607-2000
  1. Staff/Faculty:
  2. Students
    • Information on the enforcement of these expectations for students and our “Student Education, Responsive Community Measures, Values, and Support (SERV)” process, as well as connections to the Student Code of Conduct can be found here:
    • Sandra Vasquez (sandra_vasquez@pitzer.edu)
      Interim Vice President and Dean of Students
      During Normal Business Hours: (909) 621-8241

Ongoing Community Input

Our collective response to this pandemic is ongoing and fluid. We need all community members’ active engagement to ensure we are invested in a feedback loop and can collectively modify our campus response and guidelines accordingly. Questions, comments or concerns in regards to this Community Agreement can be directed to the COVID-19 Task Force.


Sources

American College Health Association (2020): ACHA Guidelines: Considerations for Reopening Institutions of Higher Education in the Covid-19 Era.

American Psychological Association (2020): Combating Bias and Stigma Related to COVID-19

California Department of Public Health (2020): Guidance for the Use of Face Coverings.

Centers for Disease Control and Prevention (2020): Considerations for Institutes of Higher Education.  

Dweck, C. (2006). Mindset: The New Psychology of Success – How We Can Learn to Fulfill our Potential.

Heath, E. (2020). The Washington Post: Why Adaptability May be your Most Essential Skill in the Covid-19 World.

Levine, M. (2020) Threadreader: It’s Time to Update the All-or-Nothing Messaging on COVID-19 Risk

Marcus, J. (2020). The Atlantic: Quarantine Fatigue Is Real: Instead of an All or Nothing Approach to Risk Prevention, Americans Need a Manual on How to Have a Life in a Pandemic.  

Ogude, J., Paulson, S. & Strainchan, A (2019). Consortium of Humanities Centers and Institutes: I am Because You Are: An Interview with James Ogude

Smolinski, M. & Coronavirus Frontlines (2020). Forbes:  Wearing a Mask is a Sign of Mutual Respect During the Coronavirus Pandemic.