Schedule, Start and Recurring Meetings


Hosts have multiple ways to schedule meetings.

If you do not see any of the following options, please check your Settings under your Zoom profile or contact the Help Desk.

 

Schedule Meeting

  • In your Zoom Profile, in Meetings > Upcoming, select Schedule a Meeting to create a meeting

Settings and options

  • Setup your meeting:
    • Topic: Meeting name
    • When: Select your date and time. You can manually enter any time.
    • Duration: Only for information purposes. Meetings can be longer or shorter than indicated time
    • Recurring: Optional
    • Registration: Optional
    • Meeting ID: Generate Automatically (random unique meeting ID) or Personal Meeting ID
    • Security: Create Passcode (automatic or manual) and/or enable Waiting Room

    • Video: select if video on or off when joining meeting (hosts and participants will have option to turn on video)
    • Audio: select type
    • Meeting Options:
      • Enable join before host: Allows participants to join with a host present. If recording automatically, recording will begin when first participant joins.
      • Mute participants upon entry: Optional
      • Only authenticated users can join: Requires all participants to have Zoom account. Pitzer students are not required to have Zoom accounts, but can create one.
      • Breakout Rooms: For more information
      • Automatically recording meeting: For more information
      • Alternative Hosts: Allows other licensed Zoom users to start meeting on host’s behalf. Requires format: username@pitzer.edu. Different from Co-Host

Recurring

  • Select Recurring to setup: DailyWeeklyMonthly, or No Fixed Time

  • Select No Fixed Time to avoid multiple occurrences of meetings in Zoom profile

Starting Meeting

  • Method one: Select Start for desired meeting from Meetings > Upcoming

  • Method two: In existing meeting settings, select Start to begin meeting

Sharing

  • After meeting is created, Edit meeting
  • Copy the Meeting ID and Passcode or Invite Link to Sakai, email, or elsewhere

  • Select Copy Invitation to copy meeting details. Paste into Sakai, email or elsewhere. Text can be edited

Sharing in Sakai

Meeting ID expirations

  • Non-recurring meeting ID will expire 30 days after the meeting is scheduled or started. You can also re-start the same meeting ID within the 30 days.
  • Recurring meeting ID will expire 365 days after the meeting is started on the first occurrence. You can re-use the meeting ID for future occurrences.

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