California COVID-19 Supplemental Paid Sick Leave Notices - 09.28.20

Dear Pitzer Staff & Faculty,

On September 9, 2020, California Governor Gavin Newsom signed AB 1867, immediately expanding paid sick leave protections related to COVID-19. The law is designed to remedy a significant exclusion from Families First Coronavirus Response Act (FFCRA) and expand upon Gov. Newsom’s Executive Order N-51-20.

Under AB 1867, private employers with more than 500 employees are required to provide up to 80 hours of paid sick leave starting no later than September 19 for individuals who:

  • Must quarantine or isolate because of COVID-19 pursuant to a federal, state or local quarantine or isolation order
  • Are advised by a healthcare provider to self-quarantine or self-isolate because of COVID-19, or
  • Are prohibited from working by the employer because of health concerns related to potentially transmitting COVID-19.

The new COVID-19 supplemental paid sick leave may expire on December 31, 2020, or upon the expiration of any federal extension of the Emergency Paid Sick Leave Act established by the FFCRA, whichever is later. For more information on AB 1867 or Executive Order N-51-20, please see listed PDFs:

  • CA Covid-19 Supplemental Paid Sick Leave for Non-Food Sector Employees EnglishSpanish
  • CA Covid-19 Supplemental Paid Sick Leave for Food Sector Employees EnglishSpanish

Full-time employees are eligible for 80 hours of COVID-19 supplemental paid sick leave. “Full-time” means the employee was either scheduled to work 40 hours per week or worked, on average, at least 40 hours per week during two weeks prior to taking leave.

Part-time employees are eligible for an amount of leave equal to the number of hours they’re normally scheduled to work in two weeks.


Employees should contact their supervisor and Human Resources if they experience any 1 of the 3 qualifying conditions as listed above. Human Resources will adjust timecards for employees who have previously used their personal sick hours to supplement time off for any of the qualifying conditions to reflect AB 1867 or Executive Order N-51-20.

Training Materials & Safety Videos - 06.17.20
Safer-at-Home Update for Staff - 05.14.20

May 14, 2020

Dear Staff Community,

In recent days, public officials have outlined conditions for relaxing some of the restrictions on workplaces in the surrounding areas and across the state. However, even if modifications to stay-at-home orders would allow for additional on campus work, the College intends to continue limiting the number of employees on campus in order to help contain the spread of the virus, do our part for the community and keep our staff safe!

Therefore, you should expect to continue in your current work arrangements for the foreseeable future until you receive different instructions from your supervisor. On campus work will not be required unless it is both necessary and capable of being performed safely according to current public health guidance.

As soon as new information arises we will communicate it with everyone. Thank you for your patience as we continue to navigate this together!

If you have any questions, feel free to contact your HR team. 

Stay safe!!

Deanna Caballero
Assistant Vice President
Human Resources and Payroll Services

CARES Overview Related to 403b and Special Check from the Federal Government - 04.10.20

This post has been archived. The information below may be outdated.

Dear Staff and Faculty,

I am sharing with you the attached information (English/Spanish) from The Claremont Colleges Services (TCCS) about the recent federal stimulus legislation (the CARES Act – Coronavirus Aid, Relief and Economic Security Act). The law provides for some flexibility around loans or distributions from qualified retirement plans like Pitzer’s Academic Retirement Plan (ARP). The message points below provide further details.

Generally, to be eligible for these benefits, an employee must be a person: 

  • Who is diagnosed with COVID-19 by a CDC-approved test;
  • Whose spouse or dependent is diagnosed with COVID-19 by a CDC-approved test; or
  • Who experiences adverse financial consequences as a result of:
    • being quarantined, furloughed or laid off, or having work hours reduced due to COVID-19;
    • being unable to work due to lack of child care due to COVID-19;
    • closing or reducing hours of a business owned or operated by the individual due to COVID-19; or
    • other factors determined by the Secretary of the Treasury.

If you need additional information please contact TIAA at www.tiaa.org or 888-842-7782.

Thank you and stay safe!

Deanna Caballero
Assistant Vice President
Human Resources and Payroll Services

Institutional Review Board Update - 04.07.20

This post has been archived. The information below may be outdated.

April 7, 2020

Dear Faculty, Students and Staff,

If you are currently conducting human subject research and/or if you are advising students who are conducting human subject research, that involves face-to-face interaction with participants, this is extremely important information.

Please read carefully and take appropriate action. To the extent possible, all face-to face interaction with human participants should cease immediately.

If you/your student are conducting face-to-face human subject research at a site other than the Pitzer campus (e.g., hospital, school, nursing home, or other venue) we will need you to consider the emergency policies and procedures governing each of those sites. For guidance and/or assistance, please contact Thomas Borowski by emailing thomas_borowski@pitzer.edu or Cece Manoochehri cece_manoochehri@pitzer.edu

Also:

  1. If is it feasible to move face-to-face contact with participants to an online platform (e.g., Zoom/Skype) you should consider doing so to maintain the research momentum.
  2. If suspending your research has the potential to impact reporting deadlines to your Senior Thesis, independent study or a funding source, contact the IRB.

IRB procedures:

All changes to approved protocols need to be made in accordance with IRB policies and procedures.

  1. Expedited studies:
    • For changes to expedited studies, submit a statement regarding the modification to Cece Manoochehri for review and approval, be sure to include your study number, title, and suspension details.
    • If you are planning to temporarily suspend study activities on expedited studies, please notify the IIRB by emailing Cece Manoochehri and be sure to include your study number, title, and suspension details.
  1. Exempt studies:
    • For changes to exempt studies, consult with the IRB to determine whether the changes impact the level of review. This will inform which procedure is appropriate for changes to each individual study.
  1. Full Board Review studies:
    • For changes to full board reviews studies, you need to submit an abstract detailing the changes to your study for so that IRB committee can review the request.

The IRB will process modifications, and handle questions and queries as promptly as possible to facilitate your ongoing research.

Contacts:

Thomas Borowski,
IRB Chair
thomas_borowski@pitzer.edu

Cece Manoochehri,
IRB Administrator
cece_manoochehri@pitzer.edu

Remote Medical Support for Staff & Faculty with Medical Insurance - 03.23.20

March 23, 2020

TO: Anthem Blue Cross Advantage/Lumenos and Kaiser Permanente Members

Remote services are available to Anthem and Kaiser members for non-emergency medical, mental health, and prescription needs. We encourage you to click on the hyperlinks below to learn about these services which allow you to get support through your computer, phone or other mobile device. No driving and no waiting at an urgent care center. Get care quickly and easily!

Note About Costs: Be aware that some of these services, such as online medical appointments through the LiveHealth app (Anthem), involve a copay as would an in-person appointment. Anthem Members: Please review the COVID-19 press release below as Anthem has provided temporary waivers for most costs associated with most services related to the virus at this time.

Anthem Blue Cross LiveHealth OnlineThis app provides you a doctor 24/7. LiveHealth Online lets you talk face-to-face with a doctor through your mobile device or a computer with a webcam. Use LiveHealth Online for common health concerns like colds, the flu, fevers, rashes, infections, allergies and more. It’s faster, easier and more convenient than a visit to an urgent care center.

Frequently Asked Questions (LiveHealth)

COVID-19: Temporary Cost Waiver for Diagnositic Testing and 90-Day Waiver for LiveHealth Services (press release)

Kaiser Permanente Telehealth: Services include phone or video appointments, communicating with your doctor by email, online health assessments, and a health care hotline for advice. No matter which option you choose, your providers can see your health history, update your medical record, and give you personalized care that fits your life.

Questions and Assistance: If you have questions or need assistance accessing these services, please contact the TCCS Benefits Administration staff at Benefits@claremont.edu or (909) 621-8151.

We hope these services provided by our medical plans provide you with the flexibility and resources you need during this time. We wish you and your loved ones good health!

Office of Human Resources and Payroll Services | Pitzer College

HR@pitzer.edu  | (909) 621-8254

Facilities and Human Resources Modified Support and Hours of Operation - 03.23.20

This post has been archived. The information below may be outdated.

Dear Pitzer Community,

On Monday, March 23, 2020, in compliance with the state-wide “stay at home” order, the Facilities and Human Resources teams started providing support remotely and modified on-campus hours of operation. These hours are as follows:

FACILITIES

The Facilities Department is working remotely (and on-campus on an as needed basis). 

Work Requests should be submitted online as usual, but expect fulfillment to be delayed.

Remote hours

On-call 24/7

  • via Campus Safety
  • (909) 607-2000 or extension 72000

 HUMAN RESOURCES and PAYROLL

Remote Support Only:  By email, phone, Microsoft Teams and Zoom:

  • Monday – Friday:
  • 8 a.m. to 5 p.m.
  • Email:  Email is the fastest way to receive support. Please email the specific team member or HR@pitzer.edu.
  • Phone: (909) 621-8254 and leave a voice message with your name, inquiry/request and the best way to reach you. HR team members will be reviewing voice mail messages regularly and will follow up with you as soon as possible during these hours.
  • Meetings: Please email or call to schedule a phone or video call using Zoom or Microsoft Teams.

 REMINDER……

REPORTING WORK AND OFF HOURS:

Hourly employees will continue to report their work and off hours as usual.  Hourly staff will continue to enter actual in and out times for their work shift, as well as the amount of vacation, sick and/or kin care hours taken (as applicable). 

Supervisors will continue to approve timecards on a biweekly or monthly basis. You will receive reminders for your convenience from Hortensia. Attached you will find a guide with instructions on how to enter non-worked or “paid release time” hours for those on limited schedules.

Pay Checks: In order to comply with social distancing, all paychecks will be sent via US mail from TCCS. Pick-ups are not allowed.

Thank you,
Deanna Caballero
Assistant Vice President, Human Resources and Payroll Services