California COVID-19 Supplemental Paid Sick Leave Notices - 09.28.20

Dear Pitzer Staff & Faculty,

On September 9, 2020, California Governor Gavin Newsom signed AB 1867, immediately expanding paid sick leave protections related to COVID-19. The law is designed to remedy a significant exclusion from Families First Coronavirus Response Act (FFCRA) and expand upon Gov. Newsom’s Executive Order N-51-20.

Under AB 1867, private employers with more than 500 employees are required to provide up to 80 hours of paid sick leave starting no later than September 19 for individuals who:

  • Must quarantine or isolate because of COVID-19 pursuant to a federal, state or local quarantine or isolation order
  • Are advised by a healthcare provider to self-quarantine or self-isolate because of COVID-19, or
  • Are prohibited from working by the employer because of health concerns related to potentially transmitting COVID-19.

The new COVID-19 supplemental paid sick leave may expire on December 31, 2020, or upon the expiration of any federal extension of the Emergency Paid Sick Leave Act established by the FFCRA, whichever is later. For more information on AB 1867 or Executive Order N-51-20, please see listed PDFs:

  • CA Covid-19 Supplemental Paid Sick Leave for Non-Food Sector Employees EnglishSpanish
  • CA Covid-19 Supplemental Paid Sick Leave for Food Sector Employees EnglishSpanish

Full-time employees are eligible for 80 hours of COVID-19 supplemental paid sick leave. “Full-time” means the employee was either scheduled to work 40 hours per week or worked, on average, at least 40 hours per week during two weeks prior to taking leave.

Part-time employees are eligible for an amount of leave equal to the number of hours they’re normally scheduled to work in two weeks.


Employees should contact their supervisor and Human Resources if they experience any 1 of the 3 qualifying conditions as listed above. Human Resources will adjust timecards for employees who have previously used their personal sick hours to supplement time off for any of the qualifying conditions to reflect AB 1867 or Executive Order N-51-20.

Updated Grading Policy & FAQs for Spring 2020 - 05.05.20

This post has been archived. The information below may be outdated.

(Revised 5-5-2020)

Q1: What is Pitzer’s grading policy for spring semester 2020?

The Pitzer College faculty originally changed the grading policy for this semester on April 9, 2020. However, on April 29, 2020, the Pitzer College faculty amended the previously adopted grading policy for Spring semester 2020. Here is the new policy:

Pitzer College will implement a grading system of Satisfactory Pandemic/No Record Pandemic with a GPA boost for spring 2020. Under this policy, no letter grades will be given. A Satisfactory Pandemic (SP) is defined as a minimum passing grade of D-. For each course that a student passes, an SP will appear on the transcript, but each SP will be recorded in the GPA as equivalent to an A. A grade of No Record Pandemic (NRP) will not appear on a student’s transcript. All courses graded SP this semester will qualify toward completion of requirements for majors, minors, and graduation. Letter grades will not be necessary this semester to qualify for honors.

Q2: Why was the grading policy changed for spring 2020?

Like many colleges and universities, Pitzer College has transitioned all classes to online formats. This change was sudden and accompanied by moving most students out of campus housing and returning students from study abroad sites around the globe. As a consequence, faculty and students are facing numerous challenges to effective teaching and learning, not the least of which are new living situations, uneven or unstable internet connections, caretaking and family support obligations, illness, and hampered access to usual academic support services and resources.

The Pitzer College faculty changed the usual grading policy in recognition of these challenges and to help reduce associated pressure and stress. In changing the grading policy for spring semester 2020 only, the faculty considered a number of different grading systems and tried to be responsive to student preferences expressed in surveys conducted by the Pitzer Student Senate and also by the 5C Students for Grade Equity for a universal grading system and one that offered a “safety net” for student grades. The faculty also considered a proposal from the Pitzer College First Generation Executive Leadership Board for a Universal A policy.

Faculty are aware that students have dramatically different levels of access to resources, and that the transition to remote learning has exacerbated already existing inequalities. Faculty sought to create a grading policy that would respond to these circumstances and be equitable to all students. Faculty also chose to incorporate a GPA boost in order to support students who must maintain a certain GPA for reasons pertaining to scholarships, financial aid, and academic probation. Faculty also considered the potential effects of different grading systems on students applying to graduate school and professional training programs. Finally, the faculty sought to ensure that the grading system clearly designated that academic practices and grades were different this semester from other semesters.

Q3: How will my spring 2020 classes be graded?  What will appear on my transcript?

Pitzer student grades will either be SP (Satisfactory Pandemic) or NRP (No Record Pandemic), although only SP grades will show up on the transcript. If a student receives a grade of NRP, it will not be recorded to the official student transcript. There will be language added to the transcript legend that explains this grading system. The current expectation is that this SP/NRP grading system will be used only in spring semester 2020.

Any courses for which Pitzer students previously elected to receive a P/NC grade this semester will be changed to the SP/NRP grading system.

Q4: How does the SP grade work? Does it affect my GPA?

An SP grade indicates earned credit for the course and will appear on official student transcripts. As indicated in the adopted policy, an SP grade is assigned for any traditional letter grade from A to D-. SP grades will be recorded in the GPA as equivalent to A grades.

Q5: How does the NRP grade work? Does it affect my GPA?

Students will not receive academic credit for any course for which they receive a NRP grade, and the NRP grade will not appear on official student transcripts. Courses for which students receive NRP grades have no impact on the student’s grade point average. However, they do count as courses attempted for purposes of financial aid satisfactory academic progress calculations.

Q6: I understand that I will receive SP/NRP grades for my courses, but what if I want one or more letter grades?  Can I get a letter grade in a course? 

NO. As stated in the policy, all Pitzer students will be graded according to the same SP/NRP system and no letter grades will be given this semester.

Q7: I understand that I will receive SP/NRP grades for my courses. Are there any implications for financial aid, and especially if I receive one or more NRP grades? 

All courses in which students were enrolled after the last day to drop/add for a tuition refund or financial aid adjustment this semester (February 3, 2020) count as attempted courses for purposes of calculating financial aid satisfactory academic progress. This includes any courses subsequently dropped and courses for which a NRP grade is assigned. If you have questions about your satisfactory academic progress and financial aid, please contact the Office of Financial Aid at financial_aid@pitzer.edu.

Q8: Will the Pitzer grading policy apply to classes I am taking at other Claremont Colleges? 

YES. The grading policy follows the student, not the professor or the college. This means that the adopted grading policy applies to all Pitzer students — and only Pitzer students — regardless of which college is offering the course. Likewise, students from other Claremont Colleges who are enrolled in Pitzer classes will be graded according to the policies determined by their home institution.

Q9: Are the other colleges using the same grading policy as Pitzer? 

NO. The colleges are using different grading policies this semester. This means that grade options will differ between students in the same classes. Students should not worry about other grading systems. Pitzer student grades will either be SP (Satisfactory Pandemic) or NRP (No Record Pandemic).

Q10: How will faculty know my grading policy? 

Faculty members will receive guidance from their Academic Dean and Registrar about the different grading policies and how to record grades for their students at the end of the semester. The different grading systems will be part of the grade input process, so faculty across all of the colleges will be aware of the system to use for Pitzer students.

Q11: My major or minor requires some or all courses to be taken for a letter grade. Will SP courses still count?

YES, at least for Pitzer majors and minors. For spring 2020 semester, these requirements are waived at Pitzer. Courses for which students receive a SP grades count toward major, minor, or other graduation requirements. Pitzer students pursuing off campus academic programs should consult with their adviser(s) about any implications of the grading policy for their academic program.

Q12: How will SP/NRP grades impact honors?

The Pitzer College honors GPA requirement is unchanged. As noted above, each SP grade received this semester will be calculated in the GPA as equivalent to an A. Courses for which students receive NRP grades will not impact their grade point average. Field Groups have different requirements for honors in a major, but letter grades are not required this semester for any work (i.e., courses, senior project, thesis) to count toward honors requirements. Students are encouraged to contact their field group adviser(s) with specific questions about honors in their major. Pitzer students pursuing off campus academic programs should consult with their adviser(s) about any implications of the grading policy for their academic program.

Q13: I was studying abroad this semester.  How will my courses be graded?

The grading system for all Pitzer courses this semester is SP/NRP. Students will receive either SP or NRP grades for courses in Pitzer direct-run study abroad programs; SP grades will be recorded as equivalent to A grades for purposes of calculating a student’s grade point average. Students who were on exchange or third-party study abroad programs may receive a letter grade or other grade from the partner institution depending on that institution’s grading system. As long as the student earns at least a D- letter grade or other designated passing grade from their exchange or third-party program, Pitzer will record these as SP grades and they will count as equivalent to A grades for purposes of calculating the student’s grade point average.

Questions about specific study abroad programs and grading policies can be directed to studyabroad@pitzer.edu.

Q14: I am an international exchange student and I am concerned that non-letter grades may not be recognized at my home institution. What can I do? 

The grading policy states that no letter grades will be given this semester. The Office of Study Abroad and International Programs (studyabroad@pitzer.edu), the Office of the Registrar (registrar@pitzer.edu), and the Dean of Faculty (dean_faculty@pitzer.edu) will work together to ensure that international exchange students receive credit at their home institutions for the courses they successfully complete this semester. There may be different solutions for different home institutions. More information on how international exchange student grades will be handled will be forthcoming. 

Q15: What happens if I cannot complete the required work for a course?  Can I receive an Incomplete grade?

YES. Course instructors have discretion to record an Incomplete grade for a student provided that several conditions are met (listed on the Explanation of Incomplete Form that must be submitted by the Instructor). Incomplete (I) grades will be resolved as SP or NRP grades. The due date by which instructors must submit the appropriate final grade (SP or NRP) is during the second week of classes in the fall semester.

Q16: Can I still withdraw from a course?  

YES. The last day for withdrawing from a class is May 8, 2020. Completed Withdraw from Course forms should be emailed to registrar@pitzer.edu. The forms are available in the Forms section of the Registrar’s Office website. Students should consult with their adviser and instructor before withdrawing from a class because it may delay progress toward graduation and/or affect financial aid. Withdrawing from a class will result in a “W” grade on the student’s transcript for the withdrawn course.

Q17: Will there be classes over the summer?

YES. Summer school registration is currently open. All summer school classes will be taught online and they are being offered at a discounted rate. For more information, please go to: www.pitzer.edu/summer/. Summer school classes will return to our usual system of letter grades. 

Q18: What are the plans for fall classes? 

The situation is fluid and we do not definitively know one way or the other if we will be back on campus and able to conduct face-to-face classes in the fall. A final decision about fall classes will be made later this summer and in conjunction with the other Claremont Colleges. You will be informed of that decision as soon as it is made.

In the meantime, students are encouraged to engage in usual academic planning for the fall semester. Advising Days were April 20-21, and Pre-registration is scheduled for April 28-May 1.

Q19: What if I still have questions?  Who can I contact for more information?

Students are encouraged to talk to their adviser and course instructors about their courses and grading policies for this semester. Questions also can be sent to the the Registrar (registrar@pitzer.edu), Financial Aid (financial_aid@pitzer.edu), Study Abroad (studyabroad@pitzer.edu), or the Dean of Faculty (dean_faculty@pitzer.edu).  

Course Evaluation Policy for Spring 2020 - 05.04.20

This post has been archived. The information below may be outdated.

Pitzer College will collect student course evaluations this semester, Spring 2020. These evaluations will be collected online (through IT) and submitted to the office of the Dean of Faculty. Course evaluations can be collected at any point remaining in the semester, and faculty may want to consider including questions in their evaluation that ask about the perceived impact of switching to online work. Going forward, faculty members may elect to eliminate course evaluations from this semester from their file when they are up for future review (e.g., contract renewal, tenure). If a faculty member elects to include course evaluations from this semester in any future reviews, APT and AHRC committees should assess them with reference to the circumstances of this semester. The Dean of Faculty’s office will attach a note to course evaluations and summaries it receives from IT that specifies when course evaluations were collected and that flags that a number of disruptions were encountered this semester due to COVID-19.

Adopted by FEC, 4-15-2020

Leaves of Absence and Transfer Credits Quick Guide - 05.04.20

This post has been archived. The information below may be outdated.

Leaves of Absence. Pitzer has not adopted any new procedures or policies for leaves of absence; information on these policies is readily available on the college website. Pitzer students can take a leave of absence for 1-2 semesters, and even more in extenuating circumstances. Students apply for a leave by completing and submitting the Application for Leave of Absence form and also alerting their advisor of their plan. By taking a leave of absence, students can re-enroll at Pitzer later and without having to re-apply for admission. Students can find the Leave of Absence form on the Student Portal. Log into MyCampus2 and click on the “Student Forms” tab.

Transfer Credits. Pitzer students who take and pass classes at other regionally accredited colleges and universities while on leave from Pitzer – either online or in-person — can count these classes toward Pitzer credits, and in some instances, may count the classes toward units in a major/minor. However, ALL transfer courses while on leave require approvals from the advisor and faculty in the field of the course. There also are limits on how many course credits can be accepted as transfer credit, and some Field Groups have restrictions on courses that can be taken online or at other schools and counted toward major/minor requirements. Transfer classes can be used to fulfill major/minor requirements only with the approval of the advisor and Field Group. The Transfer Credit policy is currently under review and changes will be posted as soon as they are available.

Information on transfer credits can be found at catalog.pitzer.edu/content.php?catoid=11&navoid=730#Transfer%20Credits. Meanwhile, the Transfer Credit Approval Form can be found on the Registrar’s forms page. Students are not allowed to transfer units to Pitzer that were taken as study abroad classes while on a leave of absence from Pitzer. Pitzer offers a large number of study abroad opportunities, and student participation in these programs is approved through an application process. Study abroad options are severely curtailed now due to the COVID-19 pandemic. Nonetheless, more information on Pitzer study abroad can be found at www.pitzer.edu/study-abroad/ or by emailing studyabroad@pitzer.edu.

Registrar Contact Information. More information on leaves of absence and transfer credits can be found at the Pitzer Registrar’s website: www.pitzer.edu/registrar; specific questions can be sent to registrar@pitzer.edu.

Optional Extension of Faculty Reviews - 05.04.20

This post has been archived. The information below may be outdated.

Earlier this semester, I asked APT and FEC to consider timelines for faculty contract renewals and tenure reviews, and how we might respond to the disruptions from COVID-19 while supporting faculty in their professional development and career trajectories. APT developed and approved (on 4/24) a recommendation that was subsequently approved by FEC (on 4/29). Specifically, APT and FEC have endorsed an optional extension of review clocks as described below. I thank APT and FEC for their work; my office will move forward with implementing this optional extension for faculty who request it.

COVID-19 has affected many aspects of our professional lives, and faculty are understandably concerned about the effects this global disruption may have on their ability to build the dossiers that will be reviewed by APT. Therefore, APT recommends that faculty of Pitzer College have the option of extending their clock for review and promotion by one year if they so desire. Thus, for these faculty members, any subsequent review selected by the candidate may be delayed by one year. Anyone who wishes to come up for review on their original schedule would be able to do so. The decision about whether or not to extend a review clock would have no bearing on tenure decisions. The goal of this policy is to facilitate faculty success at the College in light of the unique circumstances.

The option to delay one review by one year would apply to any Pitzer faculty whose appointments began between 2008 and 2020, including those with rolling contracts. Those who are scheduled to begin review in the fall of 2020 will be asked to inform their field group and the office of the Dean of Faculty by July 1, 2020 if they wish to extend their review clock by one year. Each spring (usually early February) the office of the Dean of Faculty will send out reminders to faculty who are scheduled for review the next academic year. At that time the faculty member may respond that they would like to move forward with their review as scheduled or that they would like to delay by one year. This delay would extend their review clock by one year and any faculty member opting to extend their review clock must therefore acknowledge that they accept timelines and procedures that differ from those laid out in the Faculty Handbook. However, it is not intended that in requesting delay the faculty member would waive the right to continue future reviews on their original schedule; they may elect to revert to the original schedule in a subsequent review. We encourage ongoing discussion between the faculty, their field groups, and the office of the Dean of Faculty to determine the best possible review schedule for each individual.

Approved by APT, 4-24-2020
Approved by FEC, 4-29-2020
Posted by Dean of Faculty, 5-4-2020

CARES Overview Related to 403b and Special Check from the Federal Government - 04.10.20

This post has been archived. The information below may be outdated.

Dear Staff and Faculty,

I am sharing with you the attached information (English/Spanish) from The Claremont Colleges Services (TCCS) about the recent federal stimulus legislation (the CARES Act – Coronavirus Aid, Relief and Economic Security Act). The law provides for some flexibility around loans or distributions from qualified retirement plans like Pitzer’s Academic Retirement Plan (ARP). The message points below provide further details.

Generally, to be eligible for these benefits, an employee must be a person: 

  • Who is diagnosed with COVID-19 by a CDC-approved test;
  • Whose spouse or dependent is diagnosed with COVID-19 by a CDC-approved test; or
  • Who experiences adverse financial consequences as a result of:
    • being quarantined, furloughed or laid off, or having work hours reduced due to COVID-19;
    • being unable to work due to lack of child care due to COVID-19;
    • closing or reducing hours of a business owned or operated by the individual due to COVID-19; or
    • other factors determined by the Secretary of the Treasury.

If you need additional information please contact TIAA at www.tiaa.org or 888-842-7782.

Thank you and stay safe!

Deanna Caballero
Assistant Vice President
Human Resources and Payroll Services

Institutional Review Board Update - 04.07.20

This post has been archived. The information below may be outdated.

April 7, 2020

Dear Faculty, Students and Staff,

If you are currently conducting human subject research and/or if you are advising students who are conducting human subject research, that involves face-to-face interaction with participants, this is extremely important information.

Please read carefully and take appropriate action. To the extent possible, all face-to face interaction with human participants should cease immediately.

If you/your student are conducting face-to-face human subject research at a site other than the Pitzer campus (e.g., hospital, school, nursing home, or other venue) we will need you to consider the emergency policies and procedures governing each of those sites. For guidance and/or assistance, please contact Thomas Borowski by emailing thomas_borowski@pitzer.edu or Cece Manoochehri cece_manoochehri@pitzer.edu

Also:

  1. If is it feasible to move face-to-face contact with participants to an online platform (e.g., Zoom/Skype) you should consider doing so to maintain the research momentum.
  2. If suspending your research has the potential to impact reporting deadlines to your Senior Thesis, independent study or a funding source, contact the IRB.

IRB procedures:

All changes to approved protocols need to be made in accordance with IRB policies and procedures.

  1. Expedited studies:
    • For changes to expedited studies, submit a statement regarding the modification to Cece Manoochehri for review and approval, be sure to include your study number, title, and suspension details.
    • If you are planning to temporarily suspend study activities on expedited studies, please notify the IIRB by emailing Cece Manoochehri and be sure to include your study number, title, and suspension details.
  1. Exempt studies:
    • For changes to exempt studies, consult with the IRB to determine whether the changes impact the level of review. This will inform which procedure is appropriate for changes to each individual study.
  1. Full Board Review studies:
    • For changes to full board reviews studies, you need to submit an abstract detailing the changes to your study for so that IRB committee can review the request.

The IRB will process modifications, and handle questions and queries as promptly as possible to facilitate your ongoing research.

Contacts:

Thomas Borowski,
IRB Chair
thomas_borowski@pitzer.edu

Cece Manoochehri,
IRB Administrator
cece_manoochehri@pitzer.edu

Resuming Classes – Reminders and Resources - 03.29.20

This post has been archived. The information below may be outdated.

March 29, 2020

Dear Colleagues:

It begins on Monday, March 30!  Pitzer College instruction resumes after an extended spring break using online technologies. I want to thank all of you for the work that you have done the past few weeks to revise your classes and fully engage in learning more about Sakai and Zoom. I wish you all the very best as you resume your classes this week.  There may be some bumps along the way, and I want to assure you that IT and my office are here to help support you now and in the weeks ahead. In addition to thanking you for all the work you have done with great professionalism, good will, and compassion, I offer here a few reminders and some resources for the resumption of classes. 

Before doing so, though, I want to express my hope that all of you are healthy and safe. If you have any needs that I can help with, please reach out to Dean_Faculty@pitzer.edu.

Student Contact and Expectations

By this time, you have no doubt reached out to your students.  I hope that you have not only checked in with them, but also let them know about your plans for the rest of the semester.  Some faculty plan to utilize Sakai (and asynchronous learning) to a much greater extent going forward and, of course, Zoom will be used for real time meetings with students in classes and in office hours.  Although students may now be located in different time zones, please remember to use the class schedule that has been in effect for the entire semester and with class times based in the Pacific time zone.  You may need to remind students of class meeting times and the need to adjust for their current time zone.

The past few weeks have been confusing, chaotic, and filled with unexpected change and challenge.  Many of our students no longer have the luxury of living on the Pitzer campus and being able to focus considerable time and energy on their school work.  And, they may be experiencing increased stress.  Please be flexible and sensitive to student concerns and needs.  As with on-campus classes, failure to attend class or turn in assignments may be a sign of other problems affecting students.  Please be attentive to these signs and proactive in reaching out to students.  The Office of Student Affairs continues to work with students (now remotely) and will assist in following up with students who have new needs or concerns.  Students have received several communications from this office, including a recent post on Academic Support Services that you may find useful to peruse and that can be found on the Pitzer COVID-19 webpage.

Student Support Services

In terms of academic support services, I have been asked to remind faculty that Pitzer Academic Support Services is available to assist with any questions that might come up as you work with students to navigate the remainder of the semester.  Approved accommodations remain in place for students with the understanding that some of the processes may no longer be necessary.  For example, filling out a proctoring form for extension on exams will not be necessary, but it will be imperative for faculty to work with students to ensure that they have extended time on virtual exams (and that the administration platform accurately calculates their extended time).  Extended time on assignments still may be necessary, but it is also possible that these extensions need to be discussed and revised based on modifications faculty have made to their courses.  Note takers remain in place for classes and will continue to upload notes on Sakai.  Remember that staff in this office are available to assist you and students; they can be reached at academicsupport@pitzer.edu.

Furthermore, despite the extraordinary circumstances, faculty and students should remember that the Pitzer Code of Student Conduct still applies, and we continue to abide by our Discrimination, Harassment and Sexual Misconduct Policies and Procedures.

Senior Grades

Here is a recap of information that was announced last week on senior work and grades:

  • Senior finals and work will be due the same time as other student work: no later than May 15. 
  • All grades, including for graduating seniors, will be due May 21. 
  • Degrees will only be conferred for students who have been approved by faculty and trustees, and only after verification that they have successfully completed their academic work and requirements.   
  • Students who do not successfully complete their academic work and requirements will be eligible to receive their degree in fall 2020.

IT Support

IT staff are available to support faculty with their online teaching.  If you would like assistance during your actual class meetings, please reach out to IT (help@pitzer.edu) or my office (Dean_Faculty@pitzer.edu).  We will do our best to provide in-class support to faculty members who have concerns or who would simply appreciate an assist with managing their classes.

Importantly, if an issue comes up while you are in class, please send an email to the IT help desk (help@pitzer.edu) with “URGENT – IN CLASS” in the subject line.  Please do not call IT directlybecause this will interfere with their ability to learn about and respond to multiple needs at the same time.  Help Desk email is read by multiple IT staff members and so your URGENT – IN CLASS email will receive a timely response.  If you prefer a phone conversation, start by emailing the Help Desk with your issue and phone number and ask that someone call you back right away.

IT plans to respond to faculty concerns or problems on an individual basis this week.  As the need arises, they will schedule open sessions or forums.  For now, though, please send technology-related questions and concerns directly to IT. 

Zoom Security

I know that many of you have been testing Zoom and have already participated in meetings using this technology. Just in case, it would be good to be aware of some of Zoom’s capability for limiting which participants can speak (as host you can “Mute”, “Remove”, and limit screen sharing) and other meeting management options. As you are probably aware, there have been some well-publicized incidents of Zoom-bombing and interference with scheduled Zoom sessions. IT can assist you in controlling your classes and minimizing the possibility that you will be Zoom-bombed. In the meantime, here are links to a helpful article from Zoom about what you can do, and a link to an article from Inside Higher Ed about these disruptions:

https://blog.zoom.us/wordpress/2020/03/20/keep-the-party-crashers-from-crashing-your-zoom-event/

https://www.insidehighered.com/news/2020/03/26/zoombombers-disrupt-online-classes-racist-pornographic-content

Office Hours

Please do continue holding office hours and making yourself available to your students. However, please do not have in-person meetings on campus with students; instead, use Zoom or even the telephone for these meetings. You can set up recurring meetings for classes and office hours in Zoom, or, you can arrange specific meeting times with your students. You may find the waiting room function in Zoom especially useful because it allows you to sequentially move through meetings with students just like you would do in your office and with students waiting in the hall.

Shared Faculty Resources

Finally, please do not forget about the Sakai web page (“PZ Remote Instruction”) as a place to pose questions to colleagues, offer tips, and upload and retrieve resources that can assist with your online instruction. In addition, Associate Dean Phil Zuckerman will hold open forums and discussion sessions on Thursday and Friday of this week for faculty to share in real time their concerns and ideas, and also to raise new questions. The exact times and Zoom links for these meetings will be announced early in the week.

Thank you again for the work that you have done and that you will do for the remainder of the semester for Pitzer students and for the College. Working together, I trust that we can maintain academic continuity and integrity, and in the end, successfully bring this semester over the finish line.

Allen M. Omoto, Ph.D.
Vice President for Academic Affairs
Dean of Faculty

Remote Medical Support for Staff & Faculty with Medical Insurance - 03.23.20

March 23, 2020

TO: Anthem Blue Cross Advantage/Lumenos and Kaiser Permanente Members

Remote services are available to Anthem and Kaiser members for non-emergency medical, mental health, and prescription needs. We encourage you to click on the hyperlinks below to learn about these services which allow you to get support through your computer, phone or other mobile device. No driving and no waiting at an urgent care center. Get care quickly and easily!

Note About Costs: Be aware that some of these services, such as online medical appointments through the LiveHealth app (Anthem), involve a copay as would an in-person appointment. Anthem Members: Please review the COVID-19 press release below as Anthem has provided temporary waivers for most costs associated with most services related to the virus at this time.

Anthem Blue Cross LiveHealth OnlineThis app provides you a doctor 24/7. LiveHealth Online lets you talk face-to-face with a doctor through your mobile device or a computer with a webcam. Use LiveHealth Online for common health concerns like colds, the flu, fevers, rashes, infections, allergies and more. It’s faster, easier and more convenient than a visit to an urgent care center.

Frequently Asked Questions (LiveHealth)

COVID-19: Temporary Cost Waiver for Diagnositic Testing and 90-Day Waiver for LiveHealth Services (press release)

Kaiser Permanente Telehealth: Services include phone or video appointments, communicating with your doctor by email, online health assessments, and a health care hotline for advice. No matter which option you choose, your providers can see your health history, update your medical record, and give you personalized care that fits your life.

Questions and Assistance: If you have questions or need assistance accessing these services, please contact the TCCS Benefits Administration staff at Benefits@claremont.edu or (909) 621-8151.

We hope these services provided by our medical plans provide you with the flexibility and resources you need during this time. We wish you and your loved ones good health!

Office of Human Resources and Payroll Services | Pitzer College

HR@pitzer.edu  | (909) 621-8254

Facilities and Human Resources Modified Support and Hours of Operation - 03.23.20

This post has been archived. The information below may be outdated.

Dear Pitzer Community,

On Monday, March 23, 2020, in compliance with the state-wide “stay at home” order, the Facilities and Human Resources teams started providing support remotely and modified on-campus hours of operation. These hours are as follows:

FACILITIES

The Facilities Department is working remotely (and on-campus on an as needed basis). 

Work Requests should be submitted online as usual, but expect fulfillment to be delayed.

Remote hours

On-call 24/7

  • via Campus Safety
  • (909) 607-2000 or extension 72000

 HUMAN RESOURCES and PAYROLL

Remote Support Only:  By email, phone, Microsoft Teams and Zoom:

  • Monday – Friday:
  • 8 a.m. to 5 p.m.
  • Email:  Email is the fastest way to receive support. Please email the specific team member or HR@pitzer.edu.
  • Phone: (909) 621-8254 and leave a voice message with your name, inquiry/request and the best way to reach you. HR team members will be reviewing voice mail messages regularly and will follow up with you as soon as possible during these hours.
  • Meetings: Please email or call to schedule a phone or video call using Zoom or Microsoft Teams.

 REMINDER……

REPORTING WORK AND OFF HOURS:

Hourly employees will continue to report their work and off hours as usual.  Hourly staff will continue to enter actual in and out times for their work shift, as well as the amount of vacation, sick and/or kin care hours taken (as applicable). 

Supervisors will continue to approve timecards on a biweekly or monthly basis. You will receive reminders for your convenience from Hortensia. Attached you will find a guide with instructions on how to enter non-worked or “paid release time” hours for those on limited schedules.

Pay Checks: In order to comply with social distancing, all paychecks will be sent via US mail from TCCS. Pick-ups are not allowed.

Thank you,
Deanna Caballero
Assistant Vice President, Human Resources and Payroll Services

Campus Access Under “Safer at Home” Conditions – Faculty Guidelines - 03.23.20

This post has been archived. The information below may be outdated.

March 23, 2020

In response to the COVID-19 emergency, on March 19, both Governor Newsom and Los Angeles City Mayor Garcetti issued orders that impose significant restrictions on businesses and California residents through at least April 19. The orders limit public and private gatherings, direct the closure of many businesses, and advise individuals to observe social distancing measures in all interactions with others. Both of these orders made exceptions for performing “essential functions” in K-12 and higher education, including work that facilitates distance learning.

I have consulted with Pitzer College Chief Legal Counsel and the Academic Deans of the 5Cs and offer the following guidelines for on-campus work:

  • Work performed on campus must be essential to the delivery of distance learning and instruction. 
  • If it is impractical for you to conduct or record classes at home, you can use your office for these purposes. Please inform me (Dean_Faculty@pitzer.edu) if you plan to do this. 
  • If you come to campus to deliver distance learning or perform other related essential functions, you must be able to access your workspace without assistance with locked building doors, etc.
  • In addition, you should be brief and take steps to protect yourself and others (e.g., wipe down surfaces with disinfectant wipes, wash your hands, maintain a minimum of 6 feet separation from other people).
  • You should NOT have face-to-face meetings with research groups, individual students or colleagues on campus.
  • Under no circumstance should you come to campus if you feel sick, are ill, or otherwise experiencing symptoms of COVID-19 (e.g., fever, cough). 
  • Individuals are permitted to come to campus to continue to care for research animals.

Furthermore, please be aware that usual support provided by staff in DoF, Academic Affairs, IT, the Registrar’s Office, and other co-curricular and student support will no longer be available on campus; these staff members are now working remotely. Only a small number of staff will be on campus and they will be mainly supporting the few students who remain in residence.   

In addition, note that while these orders are in place, Pitzer plans to shut off the heating and cooling systems and suspend cleaning services. Therefore, in the rare circumstance that you come to campus, you will not have the ability to control the temperature in your workspace. And, you should carry out all trash – particularly perishable items – and dispose of it outside of your campus building. 

If you have questions about these guidelines, please contact the Dean of Faculty’s office at Dean_Faculty@pitzer.edu. I will update these guidelines as circumstances require. Please know that I very much appreciate all that you are doing to transition and teach your classes using remote formats, and now, for complying with government orders intended to help limit the potential spread of COVID-19. Please be safe in all that you do, stay healthy and feel free to reach out for any reason. 

Allen M. Omoto, PhD
Vice President for Academic Affairs
Dean of Faculty
Pitzer College
1050 N. Mills Avenue
Claremont, CA  91711