Faculty Support Services

The Faculty Support Staff provides instructional and administrative support to all Pitzer faculty. Here you will find resources and some of the areas we provide faculty administrative support. If you need assistance navigating these resources or if you need support, please do not hesitate to contact the faculty support staff.

Please see the Staff Directory for details on our areas of service.

Summer Espinoza, Executive Assistant to the Dean of Faculty
Carlos Alvarez, Senior Administrative Coordinator for Academic Affairs
Stephanie Toral Carreno, Faculty Administrative Assistant

Location: Scott Hall 114
Phone: 909.621.8218 (extension 18218)
Email: [email protected]

For Faculty & Academic Affairs Budget Support, see the Budget and Financial Services page

Dean of Faculty’s Office Support Services

Class Cancellation

The decision to cancel classes should be taken very seriously. The reputation of the College and the integrity of the academic program rely on every class being conducted according to the schedule. Faculty should discuss their approach to class cancellation with students in advance, ideally at the beginning of the semester. Faculty members are responsible for notifying students of the decision to cancel a class directly (e.g. via an announcement in a prior class or by e-mail). The following guidance is provided with regard to class cancellations:

Anticipated Absence
If you know that you will not be present for a class because you will be attending a conference or engaged in another professional activity, announce this information to your students well in advance, on the syllabus if possible. Try to arrange for a colleague to teach the class on the day(s) that you will be away or discuss alternative activities or assignments with the students and make it clear how the time will be made up. Although you may try to reschedule the class, you should assume that our students’ complex schedules make it difficult or impossible to do this.

Emergency Absence
Occasionally a medical or personal emergency arises which necessitates your canceling a class at the last minute. There are many variables involved in this kind of situation: meeting time of the class (day/evening), time remaining before the class meets, class size, etc. It is your responsibility to use good judgment to make the best of this unfortunate situation. If you can notify your students individually by phone or e-mail, this is the best alternative. If your situation prevents you from doing this, you should contact the Faculty Administrative Assistant and ask to have your students notified in class (be prepared to provide the time and meeting location of your class).

Classroom Assignments

Initial Classroom Assignments: Initial classroom assignments are made by the Registrar’s Office based on information submitted on the faculty course form(s). In competing requests, the Registrar’s Office will consult with an Associate Dean of Faculty, who will find alternate arrangements as needed.

Changes After Initial Assignments Have Been Made: Please contact us at [email protected] if classroom changes are needed.

Classroom Priority Scheduling for West Hall Q116 and Q120, Broad Hall 210 and 214, and Avery 201
The Registrar’s office schedules classroom space. Due to the technological and pedagogical needs (i.e. high definition projectors and light-blocking window shades) of fields such as Intercollegiate Media Studies, Art History, and Media Studies programs, the following will be implemented:

  • For Avery 201, Broad Hall 210, and Broad Hall 214:
    Art History and Classics courses will have priority scheduling for those classrooms, followed by Intercollegiate Media Studies. Once these courses have been scheduled, the room is available for all other disciplines to schedule their courses.
  • For West Hall Q116 and Q120:
    Intercollegiate Media Studies will have priority scheduling for those classrooms, followed by Art History and Classics. Once these courses have been scheduled, the room is available for all other disciplines to schedule their courses.

Course Evaluation Process (See Form)

All faculty are required to administer anonymous teaching evaluations in their classes at the end of each semester. Faculty may use any of the four forms and integrate their own custom questions into any of these forms. Faculty can review these templates here: https://www.pitzer.edu/information-technology/services/course-evals/.

To administer course evaluations electronically, complete the following form: https://pzforms.pitzer.edu/it-course-evaluation-request/.

Requesting Copies of Completed Course Evaluations
Please send an e-mail to Sr. Administrative Coordinator for Academic Affairs to request a copy of your completed course evaluations. In your e-mail, indicate the course title, course number, and the semester and year the course was taught. Evaluations will be e-mailed as a PDF file.

Requesting to View Course Evaluations of Other Faculty in Your Field Group
Only the personnel liaison within the field group may review the colleague’s course evaluations when rehiring a visiting faculty member. Exceptions will only be made when written approval is provided by the individual faculty member whose evaluations are requested for review.

For questions, clarification, or to schedule a time for an in-person review of evaluations, please contact the Sr. Administrative Coordinator for Academic Affairs.

Exam Schedules

Final Exams and Spring Reading Days
Final exams take place the week after classes end. In the Fall, the last day of class is a Friday. In the Spring, the last day of class is a Wednesday, and the two days following are designated Reading Days for students, during which no classes are normally held. For more information, see the Academic Calendar.

Exam Proctoring Policy
The Dean of Faculty’s office does not provide exam proctoring and management, including exam distribution, collection, and observation. Staff in the Office of Dean of Faculty will not be available to provide these services.

For circumstances that can be predicted such as a doctor or dentist’s appointment, anticipated family matter, or conditions outside of these, contact colleagues in your field group for proctoring support. If none of these colleagues are available, contact additional faculty colleagues outside the field group to request proctoring support. Otherwise, our staff shall only be able to reserve a space for you to administer the exam or arrange a room for a rescheduled exam session.

Exceptions will be made only when standard logistics for a given exam require that multiple computer labs be used simultaneously with the instructor needing coverage in one of these spaces. Such exceptions require at least a two-week advanced notice for our staff.

In case of an emergency, you should contact the faculty support team to see if emergency coverage can be arranged. Emergencies fall under unscheduled visits to the doctor, an unexpected hospital visit or urgent care visit, or an unanticipated family emergency.

For information on proctoring students needing accommodations, refer to forms for Academic Support Services (PASS).

Field Trips (See Form)

Please complete the Field Trip Form at the start of the semester. Should you plan additional field trips later in the semester, please send your requests with a minimum of 2 weeks’ advance notice. Requests at the beginning of the semester will receive priority assistance.

Before your field trip, e-mail the Faculty Administrative Assistant regarding the request, including a brief description and an itemized budget.

Pitzer van rental requests should be made directly with your Faculty Administrative Assistant. If you need someone certified as a driver for the College, please complete and submit the Driver Release Form to Human Resources at least a week before the trip.

If you determine your field trip should require a liability agreement, you may utilize this Liability Release Form provided by the College.

Office Hours (See Form)

Students, staff, faculty, and other community members may contact the Office of the Dean of Faculty to inquire about your office hours. To submit your office hours to the Office of the Dean of Faculty, please use the online form. Please notify the Faculty Administrative Assistant if you do not wish the hours to be posted.

Office Hours are located on the Pitzer College Faculty Directory.

Office Support (See Form)

Office Supplies
Office supplies are available in Scott Hall 113 for faculty use. If you have any questions, e-mail your Faculty Administrative Assistant.

If you wish to have an ergonomic evaluation of your workspace, contact [email protected]

Voicemail Set-Up
Requests for voice mailboxes must be submitted on a Voice Mail request form available at the CUC Phone Office website.

Telephone Services Help Desk –> Voice Mail Accounts

Once the form is received and processed, activation instructions will be e-mailed to the person who submitted the request. Please contact the Phone Office at 909.621.8297 (extension 18297) for any further questions or issues.

Facilities Work Order

The most efficient way to request a Facilities Work Order is by the Online Services Request Form. You may also call or visit the Facilities Office.

Submit the Online Service Request Form
Call Facilities at 909.607.2226 (extension 72226).
In person at the Facilities Service Desk, McConnell Basement

Parking (See Form)

To register your vehicle:

There are designated parking spots for Pitzer faculty and staff in the following locations:

  • Mills Avenue, western border of the Pitzer Campus, north of 9th
  • North parking lot of W.M. Keck Science Building
  • East Mesa parking lot, accessible from 9th, on the east border of campus.
  • Claremont McKenna parking lot, accessible from 9th, south of McConnell Center (card access only)

If you are expecting a guest on campus, you may request a temporary parking permit from your Faculty Administrative Assistant.

Room Reservations

Reserving Spaces
For questions or assistance, please contact the Faculty Administrative Assistant.

The following policies are in place for these Multi-Use Spaces Room Reservation Policies

  • Benson Auditorium
  • Broad Center Performance Space
  • Computer Labs
  • McConnell Founders Room
  • McConnell Living Room
  • Pitzer Archive and Conference Center (P101)

Student Employment (See Form)

Student Employment Positions and Hiring Processes

Student employment positions vary from research, technical, studio, lab assistant, and tutors. If you seek to hire a student under one of our established positions, please complete one of the application processes below.

  • Research Assistant
  • Student Tutor
    Positions are hired through the Office of Student Affairs for the following fields of study:
    • Computer Science
    • Economics
    • Mathematics
    • Psychology Statistics and Research Methods
    • Notify our Office of Student Affairs PASS staff of the intended hire and do not allow the student to begin working until the student submits an authorization to hire form and receives notice of a completed hiring process.
  • Technical Assistant

Note: These processes are not required for established positions within administrative departments or field groups (e.g. language conversation leaders, lab assistants). Any student must still complete the hiring process before working in a Pitzer College student employment position.

To hire a student, please review the student hiring information web page and have your selected student complete an authorization form. The student must refrain from working until the hiring process is complete. The student and supervisor will receive notice when the hiring process is complete and the student is then cleared to work.

For any additional questions regarding student employment, please contact [email protected].

Faculty Support Services at Pitzer and the Consortium

Below are frequently used support services across Pitzer and The Claremont Consortium.

Information Technology

Educational Technology Services provides consultation and assistance to Pitzer community in using technology for teaching, learning, and research. 

We offer a variety of technological devices in the classrooms on campus to assist in your courses and/or presentations.

If you have any problems with your computer, computer programs, e-mail, etc., contact the Help Desk Team.

Location: Bernard Hall Computer Lab
Help Desk: [email protected]
Hours M-F, 8 am – 12 pm, 1 pm – 5 pm

Printers are located across campus for faculty use. Please contact your faculty support team for assistance in configuring your printing profile.

Course Texts and Readings

The Huntley Bookstore

To order books you can send an e-mail to [email protected] with the following information:

  • Your Name and College
  • Course number
  • Number of expected students
  • Author
  • Title
  • ISBN if available

If you have any further questions please call the bookstore directly at 909.607.9393 (ext. 79393).

Location: Bernard 111
Phone: 909.621.8461 (ext. 18467)
Email: [email protected]

Duplicating Services provides a variety of services including course packets, scanning, collating, and binding. Please see the Duplicating Services website for more information and to submit a duplicating request.

Facilities & Mail Services

For office or classroom maintenance needs, please submit a work request form.

Location: McConnell 113
Email: [email protected]
Phone: 909.607.2226 (ext. 72226)
Work Request: https://www.pitzer.edu/facilities/work-requests/

Location: Atherton Hall 110
Phone: 909.607.3827 (ext. 73827)
Email: [email protected]

The Mail Center offers Federal Express Delivery. Please work with the Dean of Faculty’s Office faculty support staff for FedEx package services and for assistance with your faculty mailbox.