Faculty A-Z Guide

  • Assessment

    The Office of Institutional Research & Assessment (OIRA) at Pitzer College functions to provide reliable information and analyses in support of planning, decision-making, and policy formation, to coordinate mandatory and voluntary reporting of institutional data to internal and external constituencies, and to assist in the development and implementation of a plan for assessing student learning outcomes.

    Email OIRA staff at ir@pitzer.edu or stop by Avery 105 for more information.

  • Audio Visual Services (AV)

    Equipment: please give a 48-hour notice for all equipment requests. Equipment setup for sound or for film or video is available for almost any on-campus event.

    Film and Video: the AV Department has over 4,000 different titles for you to choose from the Video Library List. Visit the Audio-Visual website for a list of titles.

    AV Title Request : Contact Audio Visual at x72638 (909.607.2638) McConnell basement, or preferably by e-mail at AVhelp@pitzer.edu.Please give a two-week notice for media requests.

    Contact: Audio Visual at x72638 (909.607.2638) McConnell basement, or preferably by e-mail at AVhelp@pitzer.edu.
    Victor Milhon-Martin, Manager of Instructional Services

  • Award Call Dates

    Student Conference Travel: Year Round

    Catherine Blore NR Books – Fall: 14-Sep-18

    Faculty R&A – Fall: 14-Sep-18

    Student R&A – Fall: 21-Sep-18

    Faculty R&A – Spring: 15-Feb-19

    Catherine Blore NR Books – Spring: 15-Feb-19

    Student R&A – Spring: 22-Feb-19

    Katie Lawson: 1-Mar-19

    Global Health: 8-Mar-19

    JF Harmon: 8-Mar-19

    Davis: 19-Apr-19

    Doman: 19-Apr-19

  • Class Cancellations

    The decision to cancel classes should be taken very seriously. The reputation of the College and the integrity of the academic program rely on every class being conducted according to the schedule. Faculty should discuss their approach to class cancellation with students well in advance, ideally at the beginning of the semester. Normally, faculty members are responsible for notifying students of the decision to cancel a class directly (e.g. via an announcement in a prior class or by e-mail). The following guidance is provided with regard to class cancellations:

    Anticipated Absence
     If you know that you will not be present for a class because you will be attending a conference or engaged in another professional activity, announce this information to your students well in advance, on the syllabus if possible. Try to arrange for a colleague to teach the class on the day(s) that you will be away or discuss alternative activities or assignments with the students and make it clear how the time will be made up. Although you may try to reschedule the class, you should assume that our students’ complex schedules may make it difficult or impossible to do this.

    Emergency Absence
    Occasionally a medical or personal emergency arises which necessitates your canceling a class at the last minute. There are many variables involved in this kind of situation: meeting time of the class (day/evening), time remaining before the class meets, class size, etc. It is your responsibility to use good judgment to make the best of this unfortunate situation. If you can notify your students individually by phone or e-mail, this is the best alternative. If your situation prevents you from doing this, you should call the Office of the Dean of Faculty at x18218 (909.621.8218) or email DoFcore@pitzer.edu and ask to have your students notified in class (be prepared to provide the time and meeting location of your class).

  • Classrooms

    Initial Classroom Assignments: Initial classroom assignments are made by the Registrar’s Office based on information submitted on the faculty course form(s). In cases of competing requests, the Registrar’s Office will consult with the Associate Dean of Faculty, who will find alternate arrangements as needed.

    Changes After Initial Assignments Have Been Made: Please contact the Registrar’s Office at Registrar@pitzer.edu if classroom changes are needed.

    Smart Classrooms: All classrooms are “smart.” For audio visual support, please contact Audio Visual Services at x72638 (909.607.2638).

    Classroom Priority Scheduling for West Hall Q116 and Q120, Broad Hall 210 and 214, and Avery 201:

    The Offices of the Dean of Faculty and the Registrar schedule classroom space. Due to the technological and pedagogical needs (i.e. high definition projectors and light-blocking window shades) of various fields, for example Intercollegiate Media Studies, Art History, and Media Studies programs, the following priority scheduling for rooms will occur.

    1. For Avery 201, Broad Hall 210, and Broad Hall 214:
      Art History and Classics courses will have priority scheduling for those classrooms, followed by Intercollegiate Media Studies. Once these courses have been scheduled, the room is available for all other disciplines to schedule their courses.
    2. For West Hall Q116 and Q120:
      Intercollegiate Media Studies will have priority scheduling for those classrooms, followed by Art History and Classics. Once these courses have been scheduled, the room is available for all other disciplines to schedule their courses.
  • Computing

    Help Desk
    If you have any problems with your computer, computer programs, e-mail, etc., contact Help@pitzer.edu. If you cannot access your e-mail account call Information Technology directly at x73065 (909.607.3065).  For a full list of services, please see our website:  https://www.pitzer.edu/information-technology/

    Printing

    There are faculty printers located in the following buildings:

    • Avery Hall, 2nd floor
    • Bernard 227, 2nd floor copy room
    • Broad Center, 2nd floor
    • Broad Hall 116, 1st floor
    • Fletcher, 2nd floor copy room
    • Scott Hall, 2nd floor (Xerox)

    Computer Classroom Reservations
    To reserve a computer classroom, click here. Login with the Guest account (account information shows on screen when you click on Log In) and follow the prompts to submit your reservation.  You will receive an e-mail confirmation after your request is approved.

    Computer Loan
    Should you need assistance in purchasing a computer for research and college purposes, a computer loan is available for eligible faculty. Computer Loan Policy [PDF].

    E-mail Distribution Lists

    • Faculty@pitzer.edu: This e-mail is meant to send out official Pitzer news and updates to all faculty on campus. This is an unmonitored list.
    • Staff@pitzer.edu: This e-mail is meant to send out official Pitzer news and updates to all Staff members. This is not a monitored list.
    • Students@pitzer.edu: This e-mail is meant to send out official Pitzer news and updates to all students on campus. This is a monitored list.
    • Student-talk@pitzer.edu: This e-mail is meant to send out more informal information to students on campus. Some examples of e-mails to this list serve include the advertisements of yard sales, things you want to give away, or things you may be looking for. This is an unmonitored list.
  • Conference Travel

    Faculty Travel to Professional Meetings
    Faculty allowances are allocated by the Dean of Faculty’s Office and routinely processed within policy guidelines by Natalie Rosales the Assistant Director of Administrative Support Services and Budget Management.

    Eligibility
    Each faculty member normally has a yearly allowance of $2,000 in an academic year for funds to assist with travel made during the fiscal year which runs from July 1 to June 30 and may not be carried over from one fiscal year to the next. Funding may include one or more trips.

    Student Conference Travel
    Travel, registration, room and board costs for students who are presenting papers at academic conferences, who are working with Pitzer faculty are eligible for funding. Funding ranges from $200 to $500, depending on cost of airfare, registration and hotel. In all cases, students are encouraged to minimize costs wherever possible (e.g. sharing a hotel room with fellow student presenters). Students must furnish documentation confirming that their papers have been accepted for presentation at the conference. Applications for funding must be submitted prior to attending to Natalie Rosales in Scott Hall 109 (Natalie_Rosales@pitzer.edu). Students will receive responses from the Dean of Faculty’s Office to their application for travel awards within 10 working days. Students must present original receipts to Natalie Rosales in the Dean of Faculty’s Office to be reimbursed.

    Reimbursements
    Should you wish to be reimbursed for expenses before a trip takes place (airfare, conference registration fees, etc.), you may do so without a travel report. We still require ORIGINAL RECEIPTS.
    Upon completion of travel, ORIGINAL RECEIPTS must be turned in with completed travel form to Natalie Rosales in Scott Hall 109 (Natalie_Rosales@pitzer.edu), within 2 weeks of completion of travel.

    Travel Report Form (Excel file)

    Mileage Reimbursement Form (Excel file)

    Student Application for Travel Form (PDF)

  • Course Evaluations

    All faculty are required to administer anonymous teaching evaluations in their classes at the end of each semester. Faculty may use any of the four standard forms (see below), or faculty may use an evaluation form of his or her own design. Faculty should not be present when evaluations are being completed and should arrange for a volunteer from each class to return the completed forms in a manila envelope to the Dean of Faculty’s Office. If class takes place after business hours, evaluations may be deposited in the Dean of Faculty mailbox # A104, located in Scott Hall.

    The four standard course evaluation forms can be downloaded here:

    To administer course evaluations electronically, contact help@pitzer.edu with the following information:

    • Preferred Course Evaluation Form
    • Instructor Name
    • Course Title and Number
    • Date and time to release online evaluation links to students

    Requesting Copies of Completed Course Evaluations
    To request a copy of your completed course evaluations, please send an e-mail to DoFcore@pitzer.edu. In your e-mail, indicate the course title, course number, and the semester and year the course was taught. Evaluations will be e-mailed as a PDF file.

  • Course Forms

    Course Forms are required for:

    • All new courses
    • All substantially revised courses
    • All courses not taught during the past five years

    For questions and forms, please contact the Registrar’s Office at registrar@pitzer.edu.

  • Course Funding

    Class Food
    There is $50 available per class for end-of-semester food (pizza, cookies, etc.). ORIGINAL RECEIPTS are required for reimbursement along with a roster of the students in your course.

    Class Speakers
    There is a $50 per class honorarium for an in-class speaker. For payment, a completed W-9 Form must be submitted along with an e-mail stating name of class and subject of presentation.

    Requests for payment/reimbursement should be submitted to Natalie Rosales in Scott Hall 109 (Natalie_Rosales@pitzer.edu)

  • Course Texts

    Book Orders
    To order books you can send an e-mail to huntleytextbooks@cuc.claremont.edu with the following information:

    • Your Name and College
    • Course number
    • Number of expected students
    • Author
    • Title
    • ISBN if available

    If you have any further questions please call the bookstore directly at x 79393 (909.607.9393)

    Desk & Exam Copies
    To order desk or exam copies of course texts, you need to submit a request to the publisher. Google ” [publisher’s name] desk copy” to bring up ordering information.

    Most publishers will require the following information:

    • Author
    • Title & Edition
    • Publisher and Publication Date
    • ISBN
    • Course Title and Expected Enrollment

    Library Reserve

    In order to put books or pamphlets on reserve, you can send in a Course Reserves Materials List form with the course information, the title, author, and call number of each book you want to put on reserve. The library does require the call number as this ensures they pull the right edition. If you need the library to order a book, please include a note in your e-mail, the ISBN if available, and the loan period desired: the choices are 2 hours, 4 hours, 2 days, and 7 days.

    If you need assistance please contact Honnold-Mudd Service Desk at x18150 (909.621.8150).

    Alternatively, faculty can bring the books to the services desk and fill out a brief form giving the course information.

    The library will also put on reserve personal copies of books the library does not own if the professor is willing to do so.

    For information on library reserves please visit the Library Reserve Website.

    Electronic Reserve
    The library no longer handles electronic reserves. ERes has been replaced by the Sakai course management system, which is run by the colleges’ IT departments. At Pitzer, help using Sakai is available from the Pitzer Help Desk at: Help@pitzer.edu or x73065 (909.607.3065).

  • Duplicating Services

    The Duplicating Office is located in Bernard 111. Hours are 8:00 am-5:00pm and closed from noon-1:00pm. Office Supervisor, Lynda Casey, and Office Assistant, Irene Flores, can be reached at x18461 (909.621.8461) or by e-mail at duplicating@pitzer.edu. Visit the Duplicating Services website for more information.

    Photocopying

    Print Jobs 20 Pages or Less
    Photocopiers are available on the second floors of Bernard Hall, Broad Center, Fletcher Hall and Scott Hall.
    Full time faculty are provided with an allowance of 1,500 copies for duplicating single copies of class-related, professional, and research materials. Each faculty member can choose a 4-digit code they would like to use for the photocopier closest to their office. New Faculty please go to Duplicating Office and fill out a slip with a choose 4 digit code.  For problems with your code, contact duplicating@pitzer.edu.

    Large Jobs and Multiple Copies
    The Office of Duplicating Services provides reproduction of original copy (B&W or Color), collating and stapling of materials, binding, cutting, folding of brochures, scanning, posters, all services they ask for as much notice as possible.  At times they may not be able to meet your request if not enough notice is given.

    Job request forms are available for walk in and on line submissions. The request form is available here. On the form, provide specific instructions as needed (e.g., double-sided pages, collated, number of copies, etc.).

    For further questions, e-mail duplicating@pitzer.edu.

    Books
    The form below is required for all book copy requests submitted to Duplicating. For further instructions please visit the Duplicating Services webpage.

    Copyright Infringement Release Form

    Scanning
    The following is offered.  Scanning for Sakai (They stay with-in the allowed 10% of copy righted material.  Scanning from books is a lengthy process allow at least 3 days especially during each new semester. Color scanning is also available. If scanning of photos is needed they need to be placed on a flash drive as well as other documents. To initiate a job request, bring your materials to Bernard 111. For further information, contact Lynda Casey, Supervisor for Duplicating Services, at x18461 (909.621.8461) or duplicating@pitzer.edu

    Course Packets
    In order to assure compliance with federal copyright laws, Duplicating Services does not print course packets that contain copyrighted material (see http://fairuse.stanford.edu/Copyright_and_Fair_Use_Overview/chapter7/7-a.html for information on course packets and copyright law). Huntley Bookstore will seek permissions for copyrighted materials and make your course packets available for sale to your students with advance notice. To use this service, please contact the Text Manager at x73783 (909.607.3783). To discuss other options for making copyrighted materials available to your students, please contact Lynda Casey, Supervisor for Duplicating Services, at x18461 (909.621.8461) or lynda_casey@pitzer.edu

    Please allow as much time as possible to complete all requests, particularly during peak times (e.g., start of semester, mid-semester, and finals).
    For further information, visit the Duplicating Serves web pages or contact Lynda Casey, Supervisor for Duplicating Services, at x18461 (909.621.8461) or by e-mail.

  • Emergency Procedures

    In the event of an emergency, medical or otherwise, contact Campus Safety at x72000 (909.607.2000). Dialing any other number (including 911) will direct the emergency crews to the official address on file for the College (1050 N. Mills Avenue). The delay in finding the medical emergency from this misdirection could be costly.

    The College has compiled a handbook of procedures for preparing for, dealing with, and reporting a variety of emergency situations such as medical emergencies, earthquake, fire, lockdown incidents, hazardous material spills, crime and violence, bomb threats, and utility failures.
    Evacuation Map and Emergency Procedures

  • Exams

    Exam Proctoring
    Please see Proctoring tab for further information.

    Final Exams and Spring Reading Days
    Final exams take place the week after classes end. In the Fall, the last day of class is a Friday. In the Spring, the last day of class is a Wednesday, and the two days following are designated Reading Days, during which no classes are normally held. For more information, see the Academic Calendar.

    Senior Finals
    In the Spring, all graduating seniors must take their finals before the Final Exam period—specifically, no earlier than the last week of classes and no later than noon on the second Reading Day (when senior grades are due).

  • Faculty Academic Resources for Students

    Tutoring in Math, Economics, Chemistry, Physics, and Psych Stats is available through the Office of the Dean of Students. For arrangements, contact any member of the respective field group. Tutoring in other areas is sometimes possible on a case-by-case basis. For further information or to recommend tutors for your class, contact Associate Dean of Students/Director of Academic Support Services at x73553 (909.607.3553).

    The Writing Center offers student writers free one-on-one conferences with experienced fellow writers trained to consult on writing assignments, application essays, and cover letters. For information and hours, visit the Writing Center website.

  • Faculty Administrative Support Team

    Jessica Hatcher and Erica Mooyman
    Faculty Administrative Assistants

    Jessica x79126 (909.607.9126) | Jessica_Hatcher@pitzer.edu

    Erica x72691 (909.607.2691) | Erica_Mooyman@pitzer.edu

    For questions unrelated to field group support e-mail: DoFcore@pitzer.edu

    Jessica Hatcher – Assigned Field Groups Erica Mooyman – Assigned Field Groups
    Art Anthropology
    Economics Chicanx-Latinx Studies
    English and World Literature Creative Studies
    IDAS (African Amer. Studies) Classics
    IDAAS (Asian Amer. Studies) Environmental Analysis
    IIS History
    Keck Sciences Organizational Studies
    Linguistics Philosophy
    Mathematics Political Studies
    Media Studies
    MLLC (Modern Languages, Literature and Cultures,Spanish & Portuguese)
    Psychology
    Sociology
    Studio Art/Art History
  • Faculty Handbook

    The Pitzer College Faculty Handbook is a compilation of College bylaws, the processes and structures of governance, and policies and procedures. As such, it is the core document of College governance, guiding the campus community’s decision-making on a broad range of issues.  To access the Faculty Handbook please login to Sakai.

  • Faculty Offices

    Voicemail Set-Up
    Requests for voice mailboxes must be submitted on a Voice Mail request form via the CUC Phone Office web page. Once the form is received and processed, activation instructions will be e-mailed to the person who submitted the request. Please contact the Phone Office at x18297 if you have any questions or visit the Website at www.cuc.claremont.edu/phone/. For any additional support regarding office phones, please contact your respective Faculty Administrative Assistant.

    Office Supplies
    Most office supplies are available in the Scott Hall Core. For assistance, call x18218 (909.621.8218), e-mail DoFcore@pitzer.edu, or stop by the Scott Hall 113.

    Ergonomics
    If you wish to have an ergonomic evaluation of your workspace, contact Kiara Canjura at x18254 (909.621.8254). She will coordinate an evaluation of your workspace with the CUC Environmental Health & Safety Specialist, Chauncey Jones.

    Facilities Work Order
    There are three ways to make a routine service request:
    1. Submit the Online Service Request Form.
    2. Call Facilities at x72226 (909.607.2226).
    3. In person at the Facilities Service Desk, McConnell Basement.
    The most efficient way to submit a work request is to use the Online Service Request Form.

  • Faculty-in-Residence Program

    The Faculty-in-Residence (FiR) Program integrates two selected faculty members and their families into the residence halls, where they live and interact with students, and implement educational, social, and cultural programs. Faculty-in-Residence normally serve a two-year term. This program is overseen by the Office of Student Affairs and Office of Residence Life and Summer Programs, which solicits applications from Pitzer faculty when openings are available. For more info, contact Associate Dean of Students and Director of Residence Life and Conference Services Kirsten Carrier (Kirsten_Carrier@pitzer.edu) or 909-607-3896 (x73896)

  • Faxing

    The faculty fax number is 909.621.8481 and is located in the Faculty Support Center in Scott Hall 113. Instructions are available at the location.

  • Field Trips

    Prior to your field trip, e-mail your Faculty Administrative Assistant, Jessica_Hatcher@pitzer.edu or Erica_Mooyman@pitzer.edu a request, including a brief description and an itemized budget. Early requests will receive funding priority. Pitzer van rental requests can be made directly with your Faculty Administrative Assistant. If you need someone to be certified as a driver for the College, please complete and submit the Driver Release Form to Human Resources at least a week in advance.

    At the beginning of the semester, please fill out the Field Trip Form. Should you plan additional field trips later in the semester, please send your requests with a minimum of 2 weeks in advance notice. Requests at the beginning of the semester will receive priority assistance.

    If you determine your field trip should require a liability agreement, you may utilize this Liability Release Form provided by the College.

  • Food Services

    McConnell Dining Hall
    McConnell Dining Hall is the Pitzer College’s dining hall. Three meals are served daily, Monday through Friday, and brunch and dinner are served on weekends. The dining hall is located on the main floor of McConnell Center and is open during the following times in the fall and spring semester:

    Monday-Friday
    Breakfast – 7:30-9:30 am
    Continental Breakfast – 9:30-10 am
    Lunch – 11:15 am-1:30 pm
    Dinner – 5-7 pm

    Saturday and Sunday
    Brunch – 11:30 am-12:30 pm
    Dinner – 5-6:30 pm

    Prices for Faculty: Breakfast – $6.00; Lunch – $7.75; Dinner – $9.50

    If you are planning an event you can arrange for it to be catered through Bon Appetit Dining Services at x79309 (909.607.9309) or go to www.pitzer.catertrax.com

    The Pit-Stop Café
    The Pit-Stop is located in Bernard Hall and serves coffee, espresso drinks, gourmet sandwiches, wraps, salads, fruit cups, juice and freshly baked pastries. There is free printing and wireless Internet access. Both cash and Claremont Cash are accepted. The Pit-Stop Café has gift cards that can be purchased in $5 increments, starting at $10. The cards can be used to purchase any food or beverage item in the café. Gift cards must be purchased with cash and can only be used at the Pit-Stop Café.
    Hours (academic year)
    Monday-Friday 8:30 am – 5 pm

    The Shake-Down Café, Gold Student Center
    The Shake-Down Café is entirely student founded and operated. All food is created from scratch using fresh Certified Organic and/or locally produced ingredients.
    Hours (academic year)
    Sunday-Thursday 6 to 11 pm

    The Grove House
    The Grove House kitchen offers a daily menu that includes a homemade lunch entree, sandwiches, bagels, fresh baked cookies, coffee, tea, and an assortment of fresh juices. The house also regularly hosts a variety of events, including poetry readings and musical performances.
    Hours (academic year)
    Weekdays from 9 a.m. – 4 p.m.
    Saturdays from 12 noon – 3 pm
    Sunday-Thursday from 7 pm – 11 pm

  • Grades

    Online Submission

    • Grades are submitted electronically using the MyCampus2 Portal.
      • Log in to the MyCampus2 Portal using the same log in you use for your computer.
      • Click on the Grade Entry tab.
      • Select the correct semester for grading.
      • Select the course for which you would like to submit or change grades.
      • Enter the grades for each student.
      • Press submit.
      • Make sure to double check that your grades were submitted properly.
      For further instructions please see the Portal Manual.

    Low Grades

    • Low Grade Notices are submitted electronically using the MyCampus2 Portal.
      • Log in to the MyCampus2 Portal using the same log in you use for your computer.
      • Click on the Low Grade Notification link on the left side of the screen and follow the instructions.
      For further instructions please see the Portal Manual.

    If you have problems logging in to your account please e-mail help@pitzer.edu or contact IT directly at 909.607.3065.

    If you are having trouble finding a class, submitting your grades, or navigating through the menus please contact the Office of the Registrar for further assistance.

  • ID Cards and Claremont Cash

    ID cards are issued at the Claremont Card Center, which is located in the South Lounge of Honnold-Mudd Library, between the south entrance and the Café.

    You may add monetary value to your ID Cards, like a prepaid debit card. This money can be used at a variety of locations on and off campus. You can make deposits online using a credit or debit card, or in person at CUC’s Connection, CMC’s Hub Store, and Pomona’s Coop Store or over the phone during business hours at (909) 607-2273 or (909) 607-3969.

    CashLogo

    On-Campus Locations that accept Claremont Cash

    ALL DINING HALLS
    Frank Dining Hall, Pomona College
    Frary Dining Hall, Pomona College
    Oldenborg Dining Hall, Pomona College
    Malott Commons, Scripps College
    Collins Dining Hall, Claremont McKenna College
    Hoch-Shanahan Dining Hall, Harvey Mudd College
    McConnell Dining Hall, Pitzer College

    CUC
    Claremont Card Center
    Honnold/Mudd Library
    Copy Center
    Huntley Bookstore
    Student Health Services

    CLAREMONT GRADUATE UNIVERSITY
    Hagelbarger’s

    CLAREMONT MCKENNA COLLEGE
    The Hub Grill
    The Hub Store

    HARVEY MUDD COLLEGE
    Hixon Court Coffee Cart
    Jay’s Place
    Select Vending Machines

    PITZER COLLEGE
    The Grove House
    The Shakedown, Gold Student Center
    The Pit-Stop Café, Bernard Hall/Scott Courtyard
    Copy Machine in Mead Library

    POMONA COLLEGE
    The Coop Fountain
    The Coop Store
    The Sagehen Café
    Select Vending Machines

    SCRIPPS COLLEGE
    The Motley
    Scripps Store

    Off-Campus Locations
    Many off-campus business in Claremont accept Claremont Cash (some listed here). Look for the Claremont Cash logo at their locations.

  • Mail Center

    For a list of services provided by the Mail Center, visit their website.

    The mailroom also offers Federal Express Delivery. You must obtain permission from the Dean of Faculty’s Office for any work-related Fed Ex packages.
    If you need help opening your mail box or have lost your combination please contact the Dean of Faculty’s Office at x18218 (909.621.8218).

    Pitzer College Mail Center
    Atherton Hall 101
    Hours of Operation: M-F, 8 am-5 pm
    909.607.3827 (ext. 73827)
    mailcenter@pitzer.edu

  • Meal Passes

    Each full-time faculty member is allotted one lunch per week in the McConnell Dining Hall. The weekly lunch allotment is added to your ID card at the beginning of each semester.

    If you wish to have a meal in the McConnell Dining Hall with students who are not on the meal plan or with guest speakers/special visitors, please request meal passes from Natalie Rosales in Scott Hall 109 or by emailing Natalie_Rosales@pitzer.edu

  • Office Hours

    Students, staff, faculty, and other community members may contact the Office of the Dean of Faculty to inquire about your office hours. To submit your office hours to the Office of the Dean of Faculty please use the online form.

    Office Hours are located on the Pitzer College Faculty Directory

  • Parking/Guest Passes

    There are designated parking spots for Pitzer faculty and staff in the following locations:

    • Mills Avenue, western border of the Pitzer Campus, north of 9th
    • North parking lot of W.M. Keck Science Building
    • East Mesa parking lot, accessible from 9th, on the east border of campus.
    • Claremont McKenna parking lot, accessible from 9th, south of McConnell Center (card access only)

    If you are expecting a guest on campus, you may request a temporary parking permit. Please contact Human Resources at x79436 (909. 607.9436) for more details.

  • Paycheck Schedule

    Paychecks are distributed monthly on the 26th, and by default are sent to your mailbox on campus.

    You may choose to have paychecks sent to your home address. Human Resources also offers a direct deposit. If you have any questions about the process or to change how your paycheck is handled, please contact Hortensia Lopez at x74597 (909.607.4597).

  • Portal

    Services available via the portal include:
    • Grade Submission*
    • Low Grade Submission*
    • Class lists*
    • Advisee rosters**
    • Registration Clearance*
    • PERMission requests from students
    • When you receive a permission request you can grant the student permission from the portal, you should not respond the automated e-mail that was sent to you.

    For further instructions please see the Portal Manual [PDF].

    *Always make sure you select the current Semester when trying to access data.
    **Select Active advisee list for a list of current advisees.

  • Posters

    The Office of Communications can design posters for any college-sponsored event held on campus. Please provide them with all content in the Graphics Request Form you intend to have on the poster two weeks in advance. Once the content is confirmed by their staff, allow ten business days for the first proof.

    The Office of the Dean of Faculty can assist with posting posters with the assistance of work study students. It is recommended to provide the office with a digital copy as well to promote to students.

     

  • Proctoring

    The Dean of Faculty’s office is no longer providing exam proctoring and management, including exam distribution, collection, and observation. Staff in the Office of Dean of Faculty will not be available to provide these services. In case of a faculty emergency, you should contact dofcore@pitzer.edu to see if emergency coverage can be arranged. Emergencies fall under unscheduled visits to the doctor, an unexpected hospital visit or urgent care visit, or unanticipated family emergency.

    Exceptions will be made only when standard logistics for a given exam require that multiple computer labs be used simultaneously with the instructor needing coverage in one of these spaces.  Such exceptions require at least two-week advanced notice for our staff.

    For circumstances outside of these conditions reach out to colleagues in your field group for proctoring support. Otherwise our staff shall only be able to support by reserving a space for you to administer the exam or arrange a room for a rescheduled exam session.

    If you have any questions regarding this policy please contact dean_faculty@pitzer.edu or 909.621.8217.

    For information on proctoring students in need of disability accommodations, refer to the forms for Academic Support Services.

  • Professional Development Awards

    R&A (Research and Awards)

    Early in the fall and spring semesters of each academic year, a call is put out for proposals to full-time faculty for research, curriculum development, and publication funding. The maximum award is $3,000 per academic year.

    Applications are due to Natalie Rosales, Scott Hall 109, by 5:00pm on or before the deadline each semester.
    Download the Faculty Research & Awards Application cover sheet.

    Student Research and Awards

    The Dean of Faculty’s Office oversees research and conference travel funding for students:

    (a) Research Grants: Grants are available to assist Pitzer College students with research project costs. The goal of the grant is to encourage independent research by students. Research necessary for the satisfactory completion of coursework will not be funded, with the exception of Independent Study projects, senior theses (whether required or optional), and other senior projects. The maximum amount any student can receive for research in an academic year is $300.00.

    There are normally two grant periods announced each year, one in the early fall, one in the early spring. Applications can be obtained under the tab titled Forms, and should be turned in to Natalie Rosales in Scott Hall 109 or by email to Natalie_Rosales@pitzer.edu. No reimbursement for expenses incurred can be made until receipts are provided. Applications should be for work during the semester, the academic year, and/or the following summer.

    Student Application for Research and Award Funds [PDF]

    For more information contact Natalie Rosales at x73450 (909.607.3450).

    For Reimbursements, see the “Reimbursements, Honoraria & Invoice Payments” tab below.

  • Reimbursements, Honoraria & Invoice Payments

    Reimbursement from Research Funds
    Reimbursement from research funds require submission of ORIGINAL RECEIPTS, accompanied by an itemization of expenses and research purpose.

    Travel Reimbursement
    For travel reimbursements, please submit ORIGINAL RECEIPTS to Natalie Rosales in Scott Hall 109 (Natalie_Rosales@pitzer.edu) , along with a completed Travel Report Form.

    Reimbursements for Mileage
    Mileage for business purposes, including conferences, is reimbursed at $.545 per mile, not to exceed round-trip airfare. The Mileage Reimbursement Form must be completed and a Mapquest file attached as documentation.

    Reimbursement for Meals
    Reimbursement for meals must include the ORIGINAL RECEIPTS: both credit card copy and itemized copy of bill. Business purpose and names of all those present must also be included.

    Reimbursement for Events Funded Through Campus Life Committee & Teaching and Learning Committee
    Events funded through Campus Life Committee and the Teaching and Learning Committee are prepared by Natalie Rosales in Scott Hall 109. Please submit your ORIGINAL RECEIPTS and all accompanying documentation, including event announcement/flyer, award forms, to Natalie Rosales for reimbursement.

    Honoraria
    Honoraria are mailed out to guest speakers after they have visited.  For an honorarium to be processed, the person receiving it must complete and sign a W-9 form, which must be submitted to Natalie Rosales, for class speakers and Campus Life events.

  • Scholar-in-Residence Program

    The Scholar-in-Residence Program provides course release from committee work and a reduced teaching load for one semester to allow a faculty member to work on his or her research. The faculty member is expected to offer a seminar-style course centered on his or her research during the semester of the award. The call for proposals is sent out to the faculty in late fall. Scholar-in-Residence positions are awarded per academic year, and as such, the program is competitive.

    For eligibility and details, log in to Sakai and view the Faculty Handbook, Section V.R.2.

  • Student Workers

    Faculty may request to hire Research Assistants, Tutors, and Graders with available funds (Field Groups and R&A).

    Hiring Work-Study Students: If you would like to hire a student for work-study, please contact your Faculty Administrative Assistant for the necessary paperwork.

    Hiring Non Work-Study Students: If you would like to hire a student who is not on work-study, they can be hired and paid from your available funds. Please contact your Faculty Administrative Assistant for the necessary paperwork.

    Research Assistants: If you would like to hire a student who would be use as a research assistant, they must complete the W-9 form and will be paid from your available R&A funds. For more information, please contact Natalie Rosales in Scott Hall 109 (Natalie_Rosales@pitzer.edu).