Gold Student Center Event Resources and Policies
If your event requires catering there are two on-campus options, the Grove House 909.607.3654, or Bon Appetit Catering, 909.607.9309.
You have a variety of funding sources available for your event, all of which have their particular processes, deadlines, and requirements. Use the generic budget sheet available from PAct Programming Board to organize and detail your needs, then be sure you submit your request well before your event; you may be asked to return with more information.
Be aware that NO:
- Funding source grant money after an event;
- College moneys may be used to purchase alcohol or other drugs;
- Personal expenses, exclusive events, and for-personal-profit ventures will not be funded.
Most funding is processed as a reimbursement to you, so KEEP YOUR ORIGINAL RECEIPTS for your reimbursement. Performances (musicians, poets, etc.) MUST be paid with a contract, which is available from the Service Desk at the Gold Student Center; do not pay them out of your pocket, or you will be paying the taxes, etc. Student Senate does not fund one-time events, but they will hear requests for operating funds for student organizations. Contact the Senate Chair for further information.
Possible Funding Sources and Example Event:
Activities Board (PAct)
i.e. social, cultural, one-time open events
Residence Hall Associations
i.e. events in/for residence halls
Pitzer Outdoor Adventures
i.e. camping, outdoor trips
i.e. gender issues events
Grove House Committee
i.e. Grove House events
Research and Awards Committee
i.e. academic project equipment, expenses
Without A Box
i.e. student performing and creative arts
i.e. various special interest events – contact the ASPC Office at Edmunds Union, x72268
Campus Life Committee
i.e. programs promoting co-curricular education
Posting Publicity Guidelines
- • Posters and flyers are to be approved by the Director of the Gold Student Center or her/his designee, for posting in advance of the event.
- • All flyers must be dropped off at the Gold Student Center Service Desk for review and stamping. This process may take up to three days.
- • The name and phone number of the person leaving the flyer must be on the back of the flyer (first one).
- • Recommended number for the campus is 25 flyers for events and meetings open to Pitzer staff and students. Drop them off at the Gold Center Service Desk at least a week before your function.
- • The Pitzer Mail Room, as a matter of policy, will NOT stuff all student boxes without prior approval by the appropriate office of any senior staff member (President, Dean of Faculty, Student Affairs, Admissions, Advancement, Treasurer, or the Convenor of Students.)
- • Gold Student Center staff will post and later remove your flyer. Please refrain from posting flyers yourself. Flyers will be placed where appropriate, with a maximum of one per bulletin board. (In any case, do not post flyers over others and post only on open, non-designated/labeled bulletin boards. If this guideline is not observed, staff members have been instructed to REMOVE ALL of that flyer from the Pitzer campus.)
- • Flyers must state the name(s) of the sponsoring organizations/people, and be dated (either with the event date, or the date the flyer was created). The Pitzer Dean of Students reserves the right to limit or stop distribution of publicity deemed offensive.
- • Flyers for reasons other than event or meeting publicity (e.g. housing available, services or goods available from Claremont Colleges' people, etc.) are subject to the above: recommended number of flyers is five (5).
- • Commercial offers and other solicitation from non-Claremont Colleges’ sources is explicitly prohibited.
- • Post only on bulletin boards. Do not post on glass or painted surfaces; the glass at Pitzer has a film covering to prevent shattering during earthquakes, which is damaged when tape is applied.
- • Staples, thumb tacks, or masking tape are recommended: do not use duct tape or scotch tape.
- • Banners or other kinds of advertising must be cleared for placement and can be produced through arrangements at the Gold Center Service Desk.
- • Remove your printed publicity immediately after your event, and recycle!
- • Any people or group consistently abusing these policies and procedures will no longer be permitted to advertise at Pitzer College.
- • Chalking of campus walkways, etc. is not permitted. Exceptions may be arranged with the Dean of Students.
There are many ways to publicize your event besides the usual flyer. You can use word-of-mouth, banners, Pitzer Press and other media, table tents, message board, etc. Be creative, but please observe the posting guidelines at Pitzer and the other colleges, which were developed to provide effective publicity, while using a minimum of natural resources. When creating your publicity, keep in mind the diversity of people, cultures, and beliefs at Pitzer College. If you have any questions, feel free to contact any member of the Student Affairs staff for assistance.
Any event at Pitzer College must be sponsored by a registered student organization, faculty, or administrative staff member. On campus room/space reservation is made through the room reservation system. If you are planning an event, you must make room/outdoor space reservations. You can check the availability of spaces and make reservations using the room reservation system. Please submit your request two weeks in advance.
The following rooms/spaces cannot be reserved through the online system:
- Anthro Lab - Not available for scheduling
- Arboretum - scheduled by Arboretum Manager
- Grove House - Scheduled by the Grove House Committee
- Residence Halls - Scheduled by Hall Directors
- Film/Video Labs - Scheduled by the Director of Media Studies
- Psychology Labs - Scheduled by the Psychology Field Group
- Computer Labs - Scheduled by the Lab Manager
The Pitzer Student Event Staff will help at student events, with such tasks as monitoring, set-up and clean-up, beverage/refreshment serving, door operations, etc. Their services are free if no admission is charged, or they are available at nominal charge for events where admission is charged. Contact the GSC Service Desk, ext. 73900.
Campus Safety is required for all events with more than 100 in attendance at which alcohol is present, and at any event with more than 100 in attendance. Contact Chris Freeberg, x18376, well in advance (2 weeks) of your event to reserve Campus Security.
The Pitzer vans (7-passenger minivans) are available by e-mailing your request to: email@example.com,. You will need to provide an account number or deposit at the time of your request; the charge is $.40/mile plus driver costs.