Faculty Handbook Index

IV.  GOVERNANCE

A.   DEAN OF FACULTY

1.   Appointment. The Dean of Faculty shall be appointed by the President and the Faculty Executive Committee from a slate developed by an ad hoc Search Committee. The Dean of Faculty’s appointment is for a fixed period but renewed on a yearly basis. Annual reviews by the President shall be shared with the FEC. To determine contract extensions, if any, a full faculty review will take place in the year preceding the final year of the contract. The conditions of any extended term are to be negotiated.

2.   Qualifications. The Dean of Faculty should be a person with a solid academic background in research and teaching, an interest in the wide range of the liberal arts, and a person who, while being an administrator, has not lost his or her sense of being a faculty member. The Dean should be a person able to recognize and help develop the long-term potentialities of Pitzer College , translating ideas into institutional realities. The Dean could come either from inside or from outside Pitzer College . If the Dean is appointed from the outside, he or she should be acceptable as a full-time faculty member and should have faculty status. Normally, tenure consideration according to the standard procedures of the College will precede the appointment as Dean of Faculty, with Presidential action on the recommendation occurring at the end of the first year in office. Otherwise, when appropriate, tenure consideration according to the standard procedures of the College can occur at a later date. The faculty position of the Dean is understood as being in addition to existing slots and should not affect the future staffing of field groups.

3.   Duties. The Dean of Faculty is responsible for:

3.1 innovation and coordination of both the curriculum and educational processes of the College;

3.2 facilitating the work of the faculty;

3.3 facilitating communication among the major committees of the College;

3.4 overseeing faculty recruitment and faculty development;

3.5 providing staff assistance to governance committees;

3.6 assisting the President in development; and

3.7 serving as the College's representative in intercollegiate academic affairs. The Dean of Faculty shall be a voting member of the Executive Committee (though ineligible to be chairperson).

A. The Dean of Faculty shall distribute to all faculty members, by the first of October each year a complete list of the total salary (excluding fringe benefits) paid to each and every member of the faculty, administration and staff of Pitzer College. The display of numbers would be by rank and years in rank with the constraint that no individual can be identified by the data and the Dean of Faculty would do the minimum amount of averaging necessary to insure that this constraint is fulfilled.

The Dean of Faculty shall be assisted by an Executive Secretary.

The College shall review the conditions of employment and the procedures for selection of the Dean of Faculty prior to each new Dean of Faculty search.

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B.   FIELD GROUP ORGANIZATION

1.  There are two types of Field Groups:

Field Groups A: Field Groups composed of Pitzer faculty members holding appointments in a particular field; hereafter referred to as Field Groups A.  (Anthropology, Art, Classics, English and World Literature, Environmental Studies, French, Gender and Feminist Studies, History, History of Ideas, Linguistics, Mathematics, Media Studies, Natural Sciences, Organizational Studies, Philosophy, Political Studies & Economics, Psychology, Sociology, Spanish)

Additional faculty members who do not hold a contractual appointment to this field may become members of the Field Group upon the majority vote of the other members of the Field Group. Such secondary appointments may be made for an indefinite period of time or may be renewed annually. Once appointed, these additional members of the Field Group will have the same rights as all other members of the Field Group including the signing of concentration forms. These secondarily appointed members may be expelled from the Field Group only with cause and by the vote of two-thirds of the other members of the Field Group. Any expulsion must have the approval of the Faculty Executive Committee.

Faculty holding primary appointments in a particular field may not unilaterally resign from that Field Group or be expelled from it by the other members of the Field Group. Any changes involving one's primary appointment must be initiated by either the Field Group or individual involved. Following such a request, changes in one's primary appointment must be approved by the President upon the recommendation of the Faculty Executive Committee.

Field Groups B: Field Groups in which there are no primary appointments among Pitzer faculty; hereafter referred to as Field Groups B. (Asian Studies, Science Technology and Society)

Such Field Groups may come into being whenever four or more members of the Pitzer faculty feel that such a Field Group will serve their interests. The establishment of such Field Groups must be recommended to the President by both the Academic Planning Committee and the Faculty Executive Committee. Once they have been created, new members may be added by a majority vote for either continuing or annual membership. Members may be expelled only by a two-thirds vote of the other members of the Field Group. Any expulsion must have the approval of the Faculty Executive Committee. Individuals may resign from such Field Groups unilaterally, but if such a resignation brings the membership of the Field Group to fewer than four members, its continued existence must be approved by both the Academic Planning Committee and Faculty Executive Committee.

Any Field Group B may be dissolved by the President (a) acting upon a recommendation of the Field Group with the approval of both the Academic Planning Committee and Faculty Executive Committee; (b) acting upon a recommendation of either the Academic Planning Committee or the Faculty Executive Committee and approval of the Faculty.

2.   Rights, Duties and Privileges of Field Groups:

2.1  All Field Groups are entitled and encouraged to include students as members. Students will be appointed annually.

2.2  Field Groups shall meet formally in the first week of the fall semester to determine membership for the upcoming year including voting rights (e.g., whether or not those on leave have voting rights and/or will be counted in quorum, what a quorum is, student involvement, whether or not part-time and/or one-year leave replacements have voting rights and are counted in the quorum). This information must be on file in the Dean of Faculty's office no later than the second week of the fall semester.

2.3  Field Groups shall determine their internal organization (e.g., convener, curriculum liaison, personnel liaison). This information should be communicated to the Dean of Faculty's office no later than the second week of the fall semester.

2.4  Field Groups will plan their curriculum for the following year and submit it to the Dean of Faculty's office and the Curriculum Committee for approval and recommendation to the Faculty.

2.5 All Pitzer Field Groups of 2 or more FTE Faculty should schedule a minimum of 10% of their classes over a two year period on MWF 8:00 am or TTh at 8:20 am. Normally, Field Groups should schedule some of their larger introductory courses at the above times.

2.6 Field Groups will review their concentrations and recommend any changes to the Curriculum Committee for approval and recommendation to College Council.

2.7 Field Groups will recommend students for graduation to the Academic Standards Committee and additionally determine policies for the granting of Honors in their field. They will recommend any candidates for honors to the Academic Standards Committee for approval and recommendation to the Faculty.

2.8 Field Groups will meet to discuss research, teaching and other scholarly activities of its members and devise ways of facilitating such activities among its members.

2.9  Field Groups A consisting of four or more faculty members shall submit a report on the scholarly activities and Field Group participation of any of its members who are under consideration for contract renewal, promotion, tenure, or five-year review. Field Groups A of fewer than four members will not submit such a report. Its members will be individually interviewed by the ad hoc sub-committee on the above issues. In the case of Field Groups B or secondary appointments to Field Groups A, the Field Group will submit a report on the scholarly activities and Field Group participation of any of its members who are under consideration for contract renewal, promotion, tenure, or five-year review only on the request of either the candidate, the Field Group or the Faculty Executive Committee.

2.10  When a vacancy for a full-time position occurs, the Faculty Executive Committee will appoint one of its members to act as liaison with the Field Group in all aspects of recruitment. Either the FEC representative or a member of the Field Group can serve as Affirmative Action Facilitator for that position.

2.11 The Field Group has the authority to recommend the concentration requirements for that field, the courses to be included in meeting those requirements, the criteria for honors in the field, and nominations for faculty and student awards.

3. Policy for Comprehensive Reviews of Field Groups
[passed College Council 3/3/05]

A. Overview and Goals

All Field Groups at Pitzer College that have a program or major will undergo “Comprehensive Reviews” (CRs) on a regular cycle, which will normally be every eight years.

CRs have two broad purposes. The first, and the most important of these, is to provide for periodic examination of each Field Group’s educational goals and its efforts to achieve those goals. Such examination is meant to facilitate, and indeed catalyze, the College’s efforts to sustain academic excellence in all of its programs, both by responding to new developments in scholarship and pedagogy, and by addressing particular challenges that arise within particular Field Groups. The second goal of the College’s CRs is to insure that the College’s academic programs are validated by an appropriate and legitimate form of professional peer review.

The core of the College’s CRs will be a three-year process of Field Group self-study. An important component of this self-study process will be the Field Group’s dialogue with a Visiting Committee and with each Visiting Committee’s “Report to the Field Group, Pitzer’s Dean of Faculty, and Pitzer’s Faculty Executive Committee.”

The Visiting Committee component of the CR process contributes to the primary goal of improving educational outcome by facilitating dialogue between the Field Group and disinterested professional peers. In this context, the Visiting Component of the CR is particularly valuable for helping each Field Group to examine the relationship of its curriculum to ongoing developments in scholarship and pedagogy in the areas for which each Field Group bears responsibility. The Visiting Committee component of CRs is central to achieving the second goal of the College’s CRs.

The College’s Comprehensive Reviews of Field Groups will not address individual personnel matters or evaluate individual faculty. CRs are programmatic reviews. Moreover, the purpose of the College’s CRs will not be to encourage conformity to the modal curriculum of a discipline or interdisciplinary field, as found on either a global or some more provincial scale (i.e., a national or regional scale). In this regard, the purpose of the CRs is, instead, to help insure that decisions made by Pitzer Field Groups, particularly decisions to move in distinctive or even unique curricular and pedagogic directions, eschew solipsism and gain as much as possible from dialogue with professional peers.

B. Procedures.

1. Overview of Procedures

1a. Each CR involves a three-year process. In Year 1 of its CR, a Field Group will prepare its “Self-Study Report.” In Year 2 of its CR, the Field Group’s Visiting Committee will visit the College and prepare its Report. In Year 3 of its CR, the Field Group will prepare its “Response to the Report of the Visiting Committee.”

1b. At least six weeks before the end of each spring semester, the Office of the Dean of Faculty will identify Field Groups that, on a rotational basis, are scheduled to begin the first phase of their CR in the subsequent academic year (Year 1 of the CR). The Dean will then meet with each of those Field Groups to determine if there is any extraordinary circumstance that might require delaying a CR for a year. Possible delays of CRs will also be discussed with the Faculty Executive Committee and APC. If after these discussions, a Field Group or the Dean of Faculty believe that a delay is warranted, the delay will be brought to the Faculty Executive Committee for a vote; a simple majority of the Faculty Executive Committee will be required to approve such a delay. This process of seeking a delay in a CR must be completed no later than three weeks before the end of each spring semester. In cases where a CR is delayed, the Dean of Faculty will seek to identify another FG that can begin its CR, in place of the FG that has had its CR delayed. No CR will be delayed by more than two years.

1c. The initial “Self-Study Report,” the “Report of the Visiting Committee,” and the Field Group’s “Response to the Report of the Visiting Committee” will together constitute the written documentation of the Field Group’s CR. This packet of three documents will be made available to the Field Group, the Dean of Faculty, the Faculty Executive Committee, and the Academic Planning Committee. In any case where the availability of these documents would involve a breach of confidentiality, the relevant passage of the documents will be redacted by the Dean of Faculty. Since the CR does not engage in the evaluation of individual faculty members, the need for such redaction should normally not occur.

1d. For Field Group’s with two or fewer faculty, the CR will normally be incorporated into the CR of a second Field Group. Such arrangements will be by mutual agreement of the Field Groups and coordinated by the Dean of Faculty.

1e. For Field Groups that otherwise undergo comparable review processes, because of their connection with intercollegiate programs or departments in the consortium, the College will substitute participation in the review process of the consortium, as long as that review process includes within it the charge of addressing how the larger program, or department, of the consortium is (i) addressing Pitzer’s educational objectives, (ii) articulating with other Pitzer Field Groups, and (iii) serving the educational needs of Pitzer students.

2. The “Self Study Report”

2a. Because disciplines and interdisciplinary programs vary, so too will the form and contents of the “Self-Study Report” prepared by each Field Group. At the same time, each Field Group’s “Self-Study Report” will be guided by these general suggestions and principles:

i. In the main portion of the Self-Study Report, the Field Group will address the following questions, as well as others it deems appropriate to address:

• What are the main educational objectives of the major? In regard to which of these objectives does the Field Group seek improvement and why?
• How does the Field Group’s curriculum serve students who are not majors? In what ways does the Field Group seek to improve its contribution to the education of non-majors?
• How does the Field Group’s curriculum relate to the College’s educational objectives?
• How does the Field Group’s curriculum, and its requirements for both majors and minors, compare with the curriculum and requirement at other undergraduate institutions?
• What is the relationship of the Field Group’s curriculum and requirements to the most important scholarly and pedagogic developments in the Field Group’s discipline or interdisciplinary field, since the last CR.
• In what ways, does the Field Group contribute to the public intellectual life of the College and the Consortium?
• How does the Field Group work with cognate departments or programs in the Claremont Consortium?
• What approaches are taken within the Field Group to assess student learning?
• In the judgment of the Field Group, what are the strengths library and/or IT services or resources that
• What areas or specific questions should the Visiting Committee address during its visit and in its Report?
• How does the Field Group assess student learning?

ii. Each Self-Study Report should include as an appendix a documentation of the courses offered (titles, course descriptions, and syllabi) and their enrollments, since the previous CR. Records of courses (other than syllabi) and their enrollments will be made available to each Field Group by the Registrar’s Office and will include both aggregate enrollments and enrollments by college within the consortium. The appendix of the Self-Study Report will also include documentation of the number of majors in each year, since the previous CR.
iii. Current curriculum vitae for all tenured and tenure-track faculty, as well as for any other faculty on multi-year contracts, will also be included as an appendix to the Self Study Report.

2b. Each Field Group will be free to set its own procedure for preparing its Self-Study Report, but it will have the option of using up to two one-day Field Group retreats to prepare this report, with funding from the College at a reasonable level for food and facilities.

2c. The Field Group’s “Self-Study Report” will be completed no later than at the end of the spring break of the spring semester of Year 1 of the CR.

2d. The Field Group’s “Self-Study Report” will be submitted to the Dean of Faculty and the Faculty Executive Committee and shared with the APC. The Dean of Faculty will then prepare, in consultation with the Faculty Executive Committee and APC, a document with any supplement questions for the Visiting Committee, except in cases where the Dean of Faculty judges that there are no supplemental questions to be addressed to the Visiting Committee.

3. The Composition of the Visiting Committee

3a.  The Visiting Committee will consist of three persons.

3b.  At the time it submits its “Self-Study Report,” each Field Group will also submit two list of names as part of the process of selecting the members of the Visiting Committee.  On the first list, the Field Group will provide the names of 5-7 persons outside the College who would be in a position to identify appropriate reviewers.  These would include, for instance, officers of disciplinary associations, editors of major journals, and other scholars who have exhibited leadership in their field.  The Field Group will briefly explain the basis for each name’s inclusion on this list.
On the second list, the Field Group will provide the names of 5-10 persons outside the College who it judges would be appropriate to serve on the Visiting Committee.  Again, the Field Group will identify the relevant expertise and credentials of the colleagues on this list.  The Field Group will not include any individuals with “strong” personal ties to any member of the Field Group (e.g., a spouse who is a faculty member at another institution).

3c.  The Dean of Faculty will contact the colleagues on the first list and ask them each to identify a brief list of colleagues for possible service on the Visiting Committee.

3d.  After obtaining these lists, and in consultation with the Faculty Executive Committee, the Dean of Faculty will then prepare a list of 10-15 names of possible members of the Visiting Committee to present to the Field Group. The Field Group will be asked to eliminate from this list any person whose relationship with a member of the Field Group might compromise the CR. The Field Group will be able to eliminate up to three names on this basis.

3e.  The Dean of Faculty will then establish the Visiting Committee from the names remaining on the list. This, quite obviously, will require contacting potential members of the Visiting Committee to confirm their willingness to serve the College.  Members of the Visiting Committee will be offered an honorarium comparable to that offered by aspirant peer institutions of the College, as determined by the Dean.  Normally, the Visiting Committee will be established by July 1st, prior to Year 2 of the CR.

3f.  As a rule, each Visiting Committee will have at least one member who has previous service on similar visiting or external committees for other institutions.  As a rule, the Visiting Committee will also be composed so as to represent major branches of a discipline or interdisciplinary field.  Finally, as a rule, the Visiting Committee will normally have at least one member from an aspirant peer institution of the College (i.e., a small liberal arts college of recognized excellence) and one member from a leading research department of a Field Group’s discipline or interdisciplinary field.

4. The Visiting Committee’s Visit and Report

4a.  The members of the Visiting Committee will be provided the following written materials at least six weeks in advance of its visit: the written documents of the previous CR; the Field Group’s Self-Study Report, and any supplemental documents prepared by the Dean, in accord with 2D above.

4b.  Arrangements for the Visit of the Visiting Committee will be handled by the Dean of Faculty’s Office, in cooperation and coordination with the Field Group.

4c. Visiting Committees normally will spend three evenings and two full days on campus, whenever possible toward the end of the week, from Wednesday evening until Friday afternoon. 
The Visiting Committee will meet (individually and/or as a Committee) with each faculty member and with the Field Group as a whole. It also will meet privately, usually over lunch, with undergraduate majors and minors and a few students randomly selected from current courses. If possible, recent alums will also be included in this meeting with students. 
In addition, the Dean’s office will invite faculty members from Field Groups that connect or articulate with the Field Group under review to meet with the Visiting Committee, also in private (that is, absent both the Dean of Faculty and members of the Field Group under review). The Dean’s office will also invite faculty from cognate departments in the Claremont consortium to meet with the Visiting Committee. In cases where there is close cooperation between a Pitzer Field Group and a department elsewhere in the consortium, the Visiting Committee will normally meet separately with that non-Pitzer department. 
Finally, the Visiting Committee’s schedule will include an entry interview with the Dean of Faculty and an exit interview with the Dean of Faculty and the President.
The overall schedule will be put together by the Dean of Faculty’s Office in consultation with the Field Group.

4d. Visits of Visiting Committees will be completed before the spring break of the spring semester of Year 2 of the CR.

4e.  The Visiting Committee will be asked to establish its own Chair and will be responsible for submitting its report to the Dean of Faculty and the Faculty Executive Committee within six weeks of its visit to Pitzer.

5. Completion of the CR

5a.  The Field Group will then prepare a written response to the Report of the Visiting Committee.  This will be completed before the beginning of the second semester of Year 3 of the CR.  Each Field Group will be free to establish its own procedure for preparing its response to the Visiting Committee’s Report, but it will have the opportunity to make use of a one-day Field Group retreat, with funding from the College for food and facilities.

5b. Field Groups may electto identify specific multi-year plans of program improvement, as part of their response to the Visiting Committee’s Report. In such cases, Field Groups will submit subsequent annual reports recording their progress in implementing these plans, and these annual reports will become addenda to the Field Group Response.

5c. In the extraordinary circumstance that the Faculty Executive Committee judges that a particular aspect or aspects of a Field Group’s operations requires improvement and the Field Group does not submit any plan for program improvement in that aspect or aspects of its program, the Faculty Executive Committee will, by a simple majority vote, ask the Field Group to develop a program improvement plan in regard to that aspect or aspects of its operations, and to submit annual reports about the implementation of this program improvement plan.  This should almost never occur.
 
Guidelines for Initiating the New Policy of Comprehensive Reviews of Field Groups

1. In scheduling the initial CRs the Dean of Faculty will be responsible for integrating this new process with the College’s previous process of internal self-study (i.e., the Dean will identify Field Groups that are ready to move into the new Comprehensive Review process, as a result of their preparation of recent internal self-studies.)

2. Where the new policy asks the Field Group to provide information since “the previous CR,” the College will in the first cycle of CRs ask each FG to provide such information, over the last five years.
 
3. Since it will be easiest to establish appropriate Visiting Committees for more established disciplines, the College will undergo CRs for such Field Groups before proceeding to do CRs for relatively nontraditional Field Groups (e.g., IIS).  The latter group of Field Groups will undergo CRs at the end of our first eight year cycle, when the College has gained more experience doing CRs.

4. The Dean of Faculty will insure that the budget for future academic years include sufficient funds to begin the CR process, with the first Visiting Committees coming to the College no later than the 2006-07 academic year.

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C.   COLLEGE COUNCIL

Regular College Council meetings will be held at 4:15 p.m. on the first Thursday of the month, as needed.

College Council Meeting Procedures

1. Any proposal that will substantially change an established College procedure or policy, or introduce a new procedure or policy, will come initially to the College Council meeting as a topic for discussion, rather than as a motion. During the meeting when such a proposal is first offered for discussion, a motion cannot be made for its adoption. (For a discussion of the initiation of policy issues in faculty meetings or Student Senate, see Article 1.5.c in the College's By-Laws, Section IC of this handbook.)

2. Any proposal that will substantially change an established College procedure or policy, or introduce a new procedure or policy, must be presented to the College Council in written form, with all necessary information regarding history, goals, and, especially, procedures for implementation.

3. Each such proposal (and motion, when this occurs) will have a speaker (or a group of speakers) responsible for informing the College Council. This person (or persons) will answer all questions or comments during the first 10 minutes of discussion on that proposal.

4. All such proposals will be submitted to the Dean of Faculty or the Chairperson of the Faculty Executive Committee. The Dean and the Chairperson will decide if the proposal has been well enough developed for presentation to the College Council. Agendas containing the kinds of proposals discussed herein will be published one week in advance.

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D. FACULTY MEETING

The Faculty shall meet on a regular basis (normally on Thursday at 4:15 pm) but not less than once a month to discuss issues relating to the college (see By-Laws, Powers of the Faculty, C1.5). The Faculty (defined, Article 1.1-1.4) may vote and make recommendations to other agencies of the College (including, but not limited to, standing committees, College Council, and the College’s President).

A  Faculty Meeting will be called by the Chair of the Faculty Executive Committee or by any group of 10 faculty. Notification of a faculty meeting will be made at least 4 days in advance with a list of agenda items to be discussed. Normally, agenda items will be set by the Chair of FEC from items submitted by FEC, by any faculty member, or by any faculty submitting items to the meeting from the floor at the beginning of the meeting. In the case where the meeting is called by a group of 10 or more faculty members, they will set the agenda. FEC minutes will list all requests for faculty meeting agenda items. Minutes of the actions, if any, of the meetings shall be kept by a faculty member volunteer for each semester and filed in the Dean of Faculty’s Office. The Chair of FEC will chair the meeting and only vote to break a tie. A quorum will consist of one third of the faculty not on sabbatical leave. Normally, the Faculty Meeting will be governed by Roberts’ Rules of Order.

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E. CHARGES TO SELECTED COMMITTEES

The proposed changes in the structure and functioning of the Standing Committee System at the College are appropriate only to the extent that they are consistent with the By-Laws of the College. Changes in the By-Laws that may follow their review may suggest or require further alternatives in the Committee Reorganization Proposal. It is understood that passage of this proposal should not constrain the discussion about proposed changes in the By-Laws.

In accordance with the Committee Reorganization proposal, approved by the College Council on 4/27/06, the composition and functions of the standing committees are as follows:

1.   ACADEMIC PLANNING COMMITTEE

1.1  Composition

a.  Four appointed faculty (selected for two-year terms)
b. Four appointed students (eligible for reappointment for a maximum of a two-year term)
c. Dean of Faculty (ex-officio voting member)
d. Staff Council Representative (voting only on non-academic issues such as non-academic facilities planning, non-academic space allocation, non-academic staffing levels or grant opportunities requiring the participation of staff)

1.2  This committee is responsible for considering and recommending major changes in academic policies and for planning the long-term academic direction of the College.

APC will generally convene a faculty retreat every 3 years to identify and prioritize academic goals for the college.

Normally, when a faculty position becomes vacant due to retirement or resignation, the apposite field group(s) will be invited to submit a rationale indicating why the position should be returned to it. If this rationale is persuasive, APC will recommend the reallocation of the position to the field group(s). In addition to outlining how the returned position will serve the field group, field group(s) or interested parties should state clearly how the replacement or new position would serve the long-term undergraduate educational goals of the college, such as social responsibility, interdisciplinary education, social justice, intercultural understanding, and environmental sensitivity. If the field group(s) does not request a reallocation, or if the rationale is deemed not convincing by APC, the Committee will invite all field groups in the College to submit proposals for the position. Criteria used to determine whether a request is convincing will include the field group’s self study, external review of the field group, support for the overall mission of the college and community, number of majors, course offerings and class sizes and contributions to classes not within the field group(s) (for example, first-year seminar). In cases where the departing faculty member had a contractual appointment in two areas (as an example, sociology and gender and feminist studies), each field group should submit a request for reallocation to APC. In cases where the departing faculty member historically contributed to a program or field group on a regular basis (even if that contribution was not contractual) that program/group will be invited to submit a justification for the new position description to include language reflecting that commitment and, to the extent possible, assure its continuance. In the event that no new faculty positions become available during the academic year that such a vacancy occurs in, and the regularly scheduled faculty retreat is 2 or more years distant, APC shall convene a retreat or meeting to re-evaluate the designation of the faculty position that becomes available due to the retirement or resignation.

When new lines become available, APC should invite any interested parties, including all field groups within the College, and those seeking to establish new field groups, to submit requests for those positions. The goals identified at the faculty retreat mentioned above will inform APC’s recommendation of new positions; APC will recommend an allocation based on the long range goals established at the retreat. APC shall keep and distribute detailed minutes about these deliberations, and future APCs shall refer to these minutes as a starting point for future allocations, thus preserving a sense of history and providing due weight to previous recommendations. [approved College Council 4/5/07]

1.3  Functions

a.   The Committee will elect a faculty chairperson, who will bear particular responsibility for getting the business of the Committee organized and underway, for calling meetings, for delegating tasks to subcommittees, for arranging liaison with other committees and with the Administration, and for reporting to the College Council. The Chairperson will vote; in case of a tie a motion shall be defeated.

b.   One member of this Committee shall be selected to serve on the Budgetary Implementation Committee and to act as a liaison between those two bodies. This person will also serve as a Faculty Representative on the Trustee Budget Committee. Normally, this representative will serve on these budget committees for two years.

c.   This Committee will annually identify and announce the areas of curricular concern it sees as most important to address during the coming year, keeping in mind the educational objectives of the College as they affect students within and outside of the classroom.

d.   This Committee will consider the impact of admissions and financial aid policies on the composition of the student body.

e.   This Committee will consider and recommend to FEC proposed new field groups.

f.    This Committee will consider and recommend to Curriculum Committee proposed new concentrations, clusters and special programs.

g.   This Committee will consider and recommend to College Council the allocation and description of multi-year positions within the context of long-term planning.

h.   This Committee will work to promote a closer relationship between Special Programs, the PACE Program and the mainstream academic life of the College.

i.    This Committee will consult with FEC with regard to all proposals relating to the allocation of existing or new space that may affect the academic life of the College. Such proposals will require the approval of both APC and FEC for recommendation to College Council.

j.    This Committee will consider and, where appropriate, forward to the College Council recommendations from the External Studies Committee and the Diversity Committee, which involve policy issues affecting the broader academic life of the College.

2.   ACADEMIC STANDARDS COMMITTEE

2.1  Composition

a. Three appointed faculty
b. Three appointed students
c. Registrar (ex-officio voting member)
d. Dean of Students (ex-officio voting member)
e. One representative from the Office of Black Student Affairs (non-voting, except in case of a tie amongst regular voting members)
f. One representative from the Chicano Studies Center (non-voting, except in case of a tie amongst regular voting members)
g. One representative from the Center for Asian Pacific American Students (non-voting, except in case of a tie amongst regular voting members)

2.2  This Committee is concerned with interpreting the academic policies of the College.

2.3  Functions

a. The Committee will elect a faculty chairperson, who will bear particular responsibility for getting the business of the Committee organized and underway, for calling meetings, for delegating tasks to subcommittees, for arranging liaison with other committees and with the Administration, and for reporting to College Council. The chairperson will vote; in case of a tie the three support center representatives will vote.

b. The Committee will act on all student petitions for exceptions to College academic regulations.

c. The Committee will review current policies and make recommendations to the College Council for any changes.

d. The Committee will place students on academic contract or expel students for academic deficiencies.

e. The Committee will consider the applications of students who have withdrawn or who have been dismissed from the College for academic reasons and seek to be readmitted.

f. In consultation with the Office of Admissions, the Committee will consider cases of special students who seek change of status to regular students.

g. The Committee will audit admission cases, which fall outside the guidelines regularly used by the office of Admissions, and act on recommendations of that Office.

h. This Committee will consider exceptions to the regular policies regarding financial aid, and act on recommendations from the Office of Financial Aid.

i. The Committee will review all senior students for having met the requirements for graduation and honors and will recommend appropriate students to the Faculty for graduation and honors.

3.   APPOINTMENTS, PROMOTION AND TENURE COMMITTEE

[Revision passed College Council 2/23/06; Board of Trustees 5/6/06]
[From By-laws of Faculty and Student Government, Section II, Article IV]

Section 4.1 Membership. The Appointments, Promotion, and Tenure Committee shall consist of:

(a.) Six faculty members elected by eligible faculty as defined in Section 1.3 as voting members;

(b.) One senior and one junior student, selected by the Student Appointments Committee and approved by the president as voting members;

(c.) The Dean of Faculty as voting member; and

(d.) The President in an ex officio, non-voting capacity.

Section 4.2 Qualifications. Faculty members elected to the APT Committee shall be chosen from among tenured faculty. Student members shall be chosen from among full-time Pitzer College students with a minimum of one year as full-time Pitzer College students prior to taking office. Elected members of the Student Appointments Committee shall be ineligible for appointment to the APT Committee.

Section 4.3 Elections and Terms of Office. Elections to the APT Committee shall be held each academic year. APT Committee members shall be elected for terms of two years each and shall not be eligible for re-election for the Committee for a three-year period following their terms. In years when fewer than three of the six members are continuing in office, enough retiring members may be re-elected for one additional year to result in three members continuing in office. Vacancies created by resignation, etc., shall be filled for a one-year period additional to the remainder of the current academic year. Student members shall be appointed for terms of two years. Vacancies in student membership created by resignation, etc., shall be filled for the remainder of the academic year in the case of a senior student vacancy, and for a one-year period additional to the remainder of the academic year in the case of a junior student vacancy. It is intended that one student member be replaced each year.

Section 4.4 Officers. The Chair, Vice-Chair and Secretary of the APT Committee shall be elected by the voting members of the Committee for a one-year term not subject to re-election in the succeeding year. The Vice-Chair shall function as the Chair in the absence of the Chair. The Chair shall have a vote.

Section 4.5 Powers. The Powers of the APT Committee shall be to: Make recommendations and advise the President in matters of faculty appointment, contract renewal, promotion, granting of tenure, and periodic review of tenured faculty;

Section 4.6 Meetings. The APT Committee shall meet at the call of the Chair, or of the President, or of the Dean of Faculty, but not less than once a month nor less than eight meetings during the academic year. The Chair shall prepare the agenda in consultation with the Dean of Faculty.

Section 4.7 Minutes. The Chair of the APT Committee shall direct the manner in which minutes are to be kept. Copies of the minutes shall be made available to the President and to the members of the Pitzer College community as quickly as possible.

4.   BUDGETARY IMPLEMENTATION COMMITTEE

3.1  Composition**

a. President of the College (non-voting member)
b. Dean of Faculty (voting member)
c. Vice President for Administration/Treasurer (voting member)
d. One appointed faculty member
e. One faculty member of the Faculty Executive Committee (voting member)
f. One faculty member of the Academic Planning Committee (voting member)
g. One student (voting member, normally the Vice-President of Student Senate)
h. Associate Treasurer (non-voting member)
i. Two staff, non-senior, non-voting, selected by the Staff Council of Representatives.

**The Vice President of Admission and Financial Aid, Director of Financial Aid, Dean of Students and Vice President for Advancement to receive the agenda and when issues of particular relevance to their respective areas are discussed will participate as non-voting members.

4.2  This Committee is charged with putting together the yearly College budget within the context of multi-year budgets.

This Committee is concerned with the budgeting implementation of institutional plans and programs. It recommends to the President when and how such plans will be carried out.

4.3  Functions

a. The Committee will elect a faculty chairperson, who will bear particular responsibility for getting the business of the Committee organized and underway, for calling meetings, for delegating tasks to subcommittees, for arranging liaison with other committees and with the Administration, and for reporting to the College Council. The Chairperson will vote; in case of a tie a motion shall be defeated.

b. The Committee will review the budgetary guidelines (including enrollment targets, faculty and staff compensation and fringe benefit packages, inflation and the allocation of financial aid, investment and gift income expectations) for the current academic year and recommend guidelines for the coming academic year to the Faculty Executive Committee for approval.

c. The Committee will deal with specific problems concerning any major changes in budgetary guidelines (e.g. financial aid, college enrollment, central programs and services, compensation and fringe benefits) and other issues deemed necessary.

d. The Committee will solicit and review requests for program improvements. An Administrative subcommittee will solicit and review requests for program changes and will submit a list of Administrative requests to the full committee. An Instructional subcommittee will solicit and review requests for program changes and submit a list of proposed changes to the Academic Planning Committee and the Faculty Executive Committee for their suggestions. The revised list will be submitted to the College Council for approval before it is submitted to the full committee. The full committee will recommend a list of Administrative and Instructional program improvements to the President. The approved Administration and Instructional program improvements will be reported to College Council.

e. The faculty members, one student and the Dean of Faculty shall form a subcommittee to recommend instructional budget line items to the full committee.

f. The Budgetary Committee will consult with the Executive Committee regarding the financial feasibility of proposed major capital projects and plans for implementation of such projects.

5.   CAMPUS LIFE COMMITTEE

5.1 Composition

a. Two appointed faculty members (one each year to 2-year appointments)
b. Five student members (3 appointed, 2 elected)
c. Dean of Faculty or representative (ex-officio non-voting member)
d. Two Dean of Students or representatives (1 voting member, 1 non-voting member)
e. Director of Campus Life (ex-officio voting member)
f. One staff member (elected)

5.2 This Committee will work with relevant student, faculty, alumni and trustee groups to develop and implement annually, a comprehensive plan for enhancing the intellectual, cultural, artistic and social life of the campus. It will oversee programs and support structures that foster the development of a closer intellectual community on campus.

5.3 Functions

a. The Committee will elect a faculty or staff chairperson, who will bear particular responsibility for getting the business of the Committee organized and underway, for calling meetings, for delegating tasks to subcommittees, for arranging liaison with other committees and with the Administration, and for reporting to the College Council. The Chairperson will vote; in case of a tie, a motion shall be defeated.

b. The Committee will explicitly seek to promote and support close faculty-student relationships and the involvement of alumni in the life of the College.

c. The Committee will oversee issues of space development, allocation and utilization in residential areas, as well as in the Gold Student Center. Such oversight will be exercised in a manner that ensures the existence of appropriate programmatic spaces to support campus life activities. In addition, the committee will provide oversight of policies that lie at the intersection of space utilization and programming. Such policies might include the development of thematic corridors or the integration of wellness programs with smoke free/substance free corridors.

d. The Committee will solicit proposals from all segments of the Pitzer Community and, where appropriate, use its own considered judgment and initiative in promoting programmatic and space enhancement projects that foster development of an intellectual community on the Pitzer campus.

e. The Committee will allocate the Salathe, Forum, and Printed Word Funds. The Committee will also allocate available funds for special events such as lectures, films, conferences and concerts.

f. The Committee will annually make recommendations as to appropriate speakers for the Atherton and Durfee funds, and it will exercise oversight of the utilization of other planning funds. The latter will be used explicitly to promote and sustain programs and projects that foster the development of a social and intellectual community at the College.

g. The Committee will review, approve and support the orientation program for new students.

h. The structure and function of this committee will be reviewed in three years.

6.   COLLEGE JUDICIAL COUNCIL

See By-Laws, Faculty Handbook, Section II, Article 7.
(For Judicial Code, see Faculty Handbook, Section IV.F)

7.   CURRICULUM COMMITTEE

7.1  Composition

a. Two appointed faculty
b. Two appointed students
c. Dean of Faculty (ex-officio voting member)
d. Registrar (ex-officio voting member)
e. Dean of Students or his/her designee (non-voting member)

7.2  The Committee will take responsibility a) for assembling the annual curriculum; b) for ensuring that the curriculum responds fully to the needs of students and to the educational objectives of the College; and c) for generating College-wide discussion and evaluation of the curriculum (as time permits).

7.3  Functions

a. The Committee will elect a faculty chairperson, who will bear particular responsibility for getting the business of the Committee organized and underway, for calling meetings, for delegating tasks to subcommittees, for arranging liaison with other committees and with the Administration, and for reporting to College Council. The chairperson will vote; in case of a tie a motion will be defeated.

b. The Committee will approve the following for recommendation to College Council:

i. the annual curriculum
ii. new courses
iii. new titles/numbers/descriptions for previously given courses
iv. proposed changes in major, minor, and special program requirements
v.proposals from the Academic Planning Committee for new majors and special programs
vi.proposals from field groups for new minors
vi. proposals from External Studies Committee regarding policies relating to external studies programs and new external studies programs
vii. policies regarding independent studies

c.   The Committee will recommend to the Faculty Executive Committee the allocation of sabbatical and leave replacement positions as well as the allocation of temporary positions which arise periodically because of the availability of funds.

d. The Committee will review and approve:

i. intercollegiate proposals for new curricular development
ii. special majors

e.   The Committee will review the proposed annual curriculum and, when necessary, recommend to Field Groups changes with respect to:

i. the availability of courses for First-Year Students
ii. the availability of courses for New Resources students
iii. the availability of courses required for majors and special programs
iv. the distribution of courses by class hours and between semesters

f. The Committee will serve as an appeals body to review contested decisions made by the External Studies Committee relating to the acceptance of students for the external studies program.

7.4  The Dean of Faculty's office will assure that appropriate administrative assistance is provided.

8.   DIVERSITY COMMITTEE

8.1  Composition

a. Two appointed faculty members
b. Three appointed students
c. Representative from FEC
d. Representative from the Office of Admissions
e. Representative from the Office of Black Student Affairs
f. Representative from the Chicana/o/Latina/o Studies Center
g. Representative from the Center for Asian Pacific American Students (CAPAS)
h. Representative from the Dean of Students Office
i. The Dean of Faculty or his/her designee

8.2 This Committee seeks to implement the College's commitments to expanded racial and ethnic diversity in the student body and in the faculty and to better representation of minority concerns in the curriculum and in student life.

8.3  Functions

a. The Committee will elect a faculty chairperson, who will bear particular responsibility for getting the business of the Committee organized and underway, for calling meetings, for delegating tasks to subcommittees, for arranging liaison with other committees and with the Administration, and for reporting to College Council. The chairperson will vote; in case of a tie a motion will be defeated

b. The Committee will act to assist the College in meeting its affirmative action goals in faculty recruitment and hiring.

c. The Committee will assist in the process of attracting minority students to the College.

d. The Committee will assist in promoting increased curricular attention to minority issues and in ensuring a community environment which welcomes and values diverse perspectives and individuals of diverse backgrounds.

e. The Committee will submit to the Academic Planning Committee or the Faculty Executive Community, as appropriate, for their approval and recommendation to the College Council, policy recommendations which speak to minority concerns within the broader academic life of the College.

f. The Committee will serve as the search committee for the College's Junior Scholar program.

9.   EXTERNAL STUDIES COMMITTEE

9.1  Composition

a. Two appointed faculty members
b. Two appointed students
c. Dean of Faculty (ex-officio non-voting member)
d VP for International Programs/External Studies
f. Representative of the Dean of Students Office
g. Registrar
h. Director of Financial Aid

9.2  This Committee will supervise the operation of the External Studies Programs of the College.

9.3  Functions

a. The Committee will elect a faculty chairperson, who will bear particular responsibility for getting the business of the Committee organized and underway, for calling meetings, for delegating tasks to subcommittees, for arranging liaison with other committees and with the Administration, and for reporting to College Council. The chairperson will vote; in case of a tie a motion will be defeated.

b. The Committee will recommend guidelines regarding student participation in external studies programs to the Curriculum Committee.

c. The Committee will select and recommend the approval of external studies programs to the Curriculum Committee.

d. The Committee will solicit applications, interview students and select students for the participation in approved programs, with the Curriculum Committee acting as an appeal body (See Curriculum Committee, 7.3.f).

e. The Committee will recommend to the Academic Planning Committee long-term policy changes affecting the role of External Studies in the life of the College.

10.   FACULTY EXECUTIVE COMMITTEE

See By-Laws, Faculty Handbook, Section II, Article 3.

11.  RESEARCH AND AWARDS COMMITTEE--FACULTY AND STUDENT

11.1      Ad-hoc Responsibilities

Where appropriate, the Dean of Faculty, in consultation with the Faculty Executive Committee, will select ad-hoc committees to:

a. Select nominees for faculty awards such as the Summer Social Sciences and Humanities Grant, and
b. Select nominees for student awards such as the Truman, Fulbright, Katie Lawson, Kallick, Watson, etc.

11.2      Faculty Policy Guidelines

a. The Dean of Faculty is charged with the responsibility of administering the funds budgeted each year for 1) faculty research, development, publication and professional activity and travel and 2) student research.

The Dean of Faculty shall adopt, publish, and annually update guidelines which shall govern grant applications and awards. Funds may not be redistributed among the separately budgeted categories without College Council approval. Nor shall these funds be used to pay the salaries of grantees.

Eligibility Faculty on sabbatical leave, unpaid professional leave, terminal contract, and multiple-year part-time contract (2/5 time or more) are eligible for funds, along with full-time faculty. Part-time faculty on year-to-year contracts who have taught 2/5 or more per year during consecutive years shall be eligible for funds during the year following the accumulation of a full year's equivalent of teaching time. The emerita/us faculty, who are not otherwise receiving funding for research from the College, are eligible for research funds, provided that such awards do not come at the expense of active faculty members in the awarding year.

b. From time to time, the Dean of Faculty may use funds in the accumulated reserve (faculty travel, research, publication) to create one or more additional fellowships which shall be competitively awarded by the Dean of Faculty in accordance with guidelines announced at that time.

11.3     Guidelines

a. Faculty travel to professional meetings. Faculty allowances are allocated by the Dean of Faculty's Office and routinely distributed within policy guidelines by an Assistant in the Dean’s office. Faculty may apply at any time during the academic year for funds to assist trips to be made during the fiscal year which runs from July 1 to June 30. Funding may include one or more trips. Funding maxima, guidelines, and applications are obtainable from the Dean of Faculty’s office, Fletcher 208, and completed forms returned to this office prior to travel for approval.

i. Per diem expenses cannot be reimbursed without original receipts.
ii. Other expenses. Transportation and accommodation expenses, as well as conference registration fees, can be covered. Original receipts are needed for this reimbursement.
iii. Limits. Each faculty member normally has a yearly allowance for travel to professional meetings equal to approximately 1.5% of the Travel budget ($2000 in 2007-08]. 50% of this allowance ($1000) is available upon attendance at the first domestic meeting. Another 25% ($500) is available to faculty members attending two domestic meetings. The full amount is only available to those faculty members who are attending three or more domestic meetings or one international meeting.

b. Faculty research, development, publication, and professional activity

i. The Dean of Faculty will consider proposals for the funding of research. Under this heading are included the following:
     a) research or other creative activity intended to culminate in (for example) papers presented, articles or books published, or art exhibited;
     b) research for purposes of curriculum development (e.g., the development of new courses or the enrichment of existing ones);
     c) research, study, or training designed to enlarge significantly a faculty member's area of professional competence (e.g., through workshops, institutes, formal coursework, professional internships, etc.);
     d) publication (See b, x); and e) professional activity (See b, xi).
     e) professional activity (See b, xi).
Within the limits of the Research and Awards budget, the Dean of Faculty will fund project costs up to a maximum that is equal to approximately 5% of funds available during the year.

ii. Deadlines, etc. There will normally be two grant review periods per year--in September and February; exact deadlines will be announced each year. Faculty can apply for funds for periods of time such as a semester, an academic year, a summer, or a combination thereof. The Dean of Faculty usually commits about 75% of its budgeted Research and Awards funds in the fall and 25% in the spring. If funds remain after the February grants have been made, a third round will be announced, at which time both new applications and supplemental grants will be considered. Applications are available from the Dean of Faculty’s Office, Fletcher 208.

iii. Report. No applicant will be funded who has previously received a research grant from the Dean of Faculty and has not filed a report on the work for which the immediately previous grant was received. Applications should be accompanied by a copy of such report.

iv. Priority. If the total amount requested exceeds the amount available, the Dean of Faculty will disburse funds non-competitively.

v. Outside funding. Faculty seeking additional funds for a continuing project that has been funded in a previous year by the Dean of Faculty will be expected to show evidence of having sought outside support for the project or to show why outside support is not feasible. Faculty seeking advice or technical assistance concerning outside financial support should consult the Dean of Faculty.

vi. Travel expenses. Room, board and transportation expenses incurred during travel for research purposes may be reimbursed.

vii. Research assistants. Since the Dean of Faculty’s funds are limited, and since there are numerous Pitzer students whose financial package contains a "work-study" component funded jointly by the Federal government and the College, it is recommended that faculty needing research assistants (or other student workers) will be expected to seek them first from the work-study pool before asking the Dean of Faculty to fund them. Faculty should also look into the possibility of employing a student on work-study from another College (if no qualified Pitzer student is available), applying to the Dean of Faculty for the 20% of salary not funded by the Federal Government. Salaries paid to research assistants should normally be the equivalent to the going rate of student employment.

viii. Termination. Any portion of a faculty research grant not spent and reimbursed by the end of the third full semester following the date of award shall automatically revert to the general research budget of the Dean of Faculty.

ix. Equipment. Equipment, such as computer equipment, purchased with research funds will be the property of Pitzer College.

x. Faculty publication.

Purpose. Normally grants up to one-third of the maximum award available for research and course development (3,b,i) are available to help defray some of the expenses connected with the publication of books and articles. Application deadlines are the same as for research grants. In order to help distinguish "publication" from "research," it may be helpful to think of "publication" as comprising those tasks necessary to bring out a book or article after creative and scholarly work has concluded.

Grants will not be made for dissertations, other advanced degree expenses, or any other costs connected with credentials for faculty.

Typing Expenses : Final manuscripts will have priority over submission manuscripts; book manuscripts over article manuscripts; technical typing over ordinary typing. Faculty should normally arrange for papers and articles to be typed by the Faculty Assistant.

Publication subsidies (books). Publication subsidies in the sense of subventions to book publishers will be considered only in unusual and compelling circumstances and will have low priority compared with other types of publication expenses.

Offprints. Requests for funds for the purchase of offprints will have low priority.

xi. Research Materials . Books, journal subscriptions, computer software, and databases purchases for research and scholarly activities may be reimbursed.

xii. Membership Dues . Membership dues in professional organizations may be reimbursed.

c. Student Research

i. Purpose. Modest grants ($250) are available to assist Pitzer College students with certain research project costs. One of the goals of the grants is to encourage independent research by students. Research necessary for the satisfactory completion of coursework will not be funded, with the exception of Independent Study projects, senior theses (whether required or optional), and other senior projects. Travel, registration, and maintenance costs for students who are presenting papers at professional meetings are eligible for funding, up to a maximum of $700.

ii. Eligibility. Part-time students and students on external studies are eligible for funds, along with full-time students on campus. Students may not receive funds for work beyond the date of graduation.

iii. Application. There will normally be two grant periods announced each year, one in the early fall, one in the early spring. Applications can be obtained from the Dean of Faculty’s Office, F208, and should be turned in there. No reimbursement for expenses incurred can be made until original receipts are provided. Applications should be for work during the semester, the academic year, and/or the following summer. Grants for this whole period, or any part thereof, may be reviewed at each grant period. If funds remain, the Dean of Faculty may schedule a third round of awards, at which time it will consider new proposals as well as supplemental requests for projects already funded.

iv. Maximum. Normally, applications will be funded only to a maximum set each year by the Dean of Faculty but will not exceed 5% of the available funds for the year.

v. The typing and photocopying of theses and term papers, the binding of theses, etc., will not be reimbursed. The payment of salaries for students who are principal investigators will not be approved. or will funds normally be approved for book purchases.

(Guidelines Revised by College Council 4/27/06)

12.  STUDENT APPOINTMENTS COMMITTEE

12.1 Student Appointments Committee shall be a standing committee of Student Senate.

12.2 Composition

a. Six officers of Student Senate (as described in Article III of the Student Senate Constitution.
b. One faculty member of Student Senate

12.3 Functions. To appoint students to position as defined in Article VII of the Student Senate Constitution.

13.  STUDENT SENATE

13.1 Composition

A minimum of 24 members--21 student voting members to College Council (or no less than one third of the members of College Council)--to be drawn from the following groups:

a. Four officers (Student Chair, Vice-Chair, Secretary, and Treasurer) elected by the student body

b. One member from each of the following academic standing committees: Academic Planning Committee, Curriculum Committee, Academic Standards Committee, Campus Life Committee, Diversity Committee, External Studies Committee, and Faculty Executive Committee. These representatives are elected by the student body to serve on one of the standing committees

c. Four members, one from each student class (first-year, sophomore, junior, senior), elected by their respective class

d. Four members, one from each Dormitory Council, elected by their respective Dormitory Council, and one off-campus/New Resources representative, elected by students who live off-campus

e. Dean of Students (ex-officio non-voting member)

f. Two appointed faculty members, selected each year by the Faculty Executive Committee on the recommendation of the Dean of Faculty

13.2 The Student Senate's task is to discuss and make appropriate policy recommendations pertaining to student life and community issues, as well as discussing items on the agenda of College Council. Members of the Student Senate serve as the student voting representatives to College Council.

13.3      Functions

a. The Student Senate will meet as a whole on a weekly basis to discuss student life issues, new propositions, and items on the College Council agenda.

b. Meetings will be open to the entire Pitzer community; however, the Student Senate does reserve the right to hold student-only meetings in addition to the regularly scheduled weekly meetings.

c. The Student Convenor will be empowered to form and delegate duties upon ad-hoc subcommittees of the Student Senate.

d. A quorum will consist of 50 percent plus one of the members of the Student Senate. A proposal may only be voted on when a quorum is present, and must be passed by a majority of those present in order to become a recommendation of the body.

e. The Student Senate will include two permanent subcommittees; the Budgetary Subcommittee and the Communications Subcommittee. The Budgetary Subcommittee will be chaired by the Treasurer, and will contain three other members of the Student Senate. The subcommittee will conduct a scheduled allocation process each April, and is also charged with preparing the final proposal for the allocation of the Student Activities Fee to Pitzer clubs and other five-college organizations. This proposal will then be voted on by the Student Senate as a whole. The subcommittee will follow the allocation guidelines updated by the Community Relations Committee in the spring of 1990 when preparing this proposal. The Communications Subcommittee will be chaired by the Secretary, and will contain two other members of the Student Senate. The subcommittee will be charged with writing and distributing the "Pitzer Perspective", a biweekly newsletter which informs the student body about issues being considered in Pitzer governance. In addition, the subcommittee members will receive copies of all Pitzer minutes (as well as the minutes from five-college committees which rely on the participation of Pitzer students), and will be asked to inform the Student Senate of any issues which the subcommittee believes should be addressed by the Senate.

14. CAMPUS AESTHETICS COMMITTEE [revision approved College Council 2/12/04]

The Oudoor Art Policy, as seen in the Student Handbook, approved by College Council on April 11, 1996, calls for the establishment of an ad hoc Campus Aesthetics Committee to oversee the implementation of the Outdoor Art Policy. In the fall of 2003, it was established by College Council that this committee must be a standing committee, publicly meeting a minimum of once a month.

14.1 Composition

a. One appointed faculty
b. Four appointed students
c. Three appointed staff members

For this body to approve or removed pieces of art in any form, at least two students, one faculty and one staff member must be present to establish quorum. If a tie vote occurs, a motion is defeated.

A faculty or staff member may serve as chair of the Committee.

14.2 This Committee is to oversee the implementation of the Outdoor Art Policy, as it is written in the student handbook.

14.3 Functions

a. Will receive for review and possible approval unsolicited proposals for the installation of paintings, murals, sculptures, or hung pieces of art from students, faculty, staff, alumni and other persons or groups that are in any way affiliated with the campus.

b. The committee will entertain proposals for one or more pieces of outside campus art each academic year and plan a campus-wide event in connection with the creation and installation of the artwork. These pieces may be displayed for a short time and removed, or may become more durable features of the Pitzer landscape. The committee, in consultation with the artists, would indicate the expected duration of the installation based upon established guidelines.

c. The Committee will establish and publish procedures in the Outdoor Art Policyfor receiving and reviewing unsolicited proposals for campus art and procedures for soliciting campus art, and will inform the applicant of campus resources such as the Campus Life Committee, Art Collective, Research and Awards Committee, Student Senate, etcetera, as appropriate.

d. The Committee will also establish procedures for determining the duration of the installation of campus art, with due regard to issues of ownership, maintenance, and storage, and others which may arise.

e. The jurisdiction and responsibility of the Campus Aesthetics Committee will be all pieces of art described in Section II of the Outdoor Art Policy. This responsibility includes, but is not limited to, the storage, maintenance and documenting of these pieces.

f. The Campus Aesthetics Committee would, through whatever means deemed appropriate, work to encourage art on campus.

[Faculty Handbook Committee revisions passed College Council, 4/6/06 and 4/27/06]

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F.   ADMINISTRATION OF COMMITTEES

The administrative staff person assigned to each committee will be responsible for assisting the committee, and the chairperson in particular, in the preparation of the committee's agenda, objectives, and priorities at the beginning of each academic year as well as the implementation of these objectives. Committee minutes, along with other public correspondence, will be sent to all those who subscribe to the Minutes list via email. The Information Resource Office will solicit subscriptions to this list via a broadcast message at the beginning of each semester.

Committee chairpersons will prepare an annual report on the work of their committees to be submitted to the Dean of Faculty and Chair of the FEC three weeks before the end of the spring semester. These reports shall contain brief summaries of 1) work accomplished; 2) problems in the operation of the committee; 3) operational changes recommended for next year's committee; and 4) a proposed agenda for next year's committee.

Review of proposed changes: A review of the revised committee structure should be conducted by the Faculty Executive Committee and submitted to the College Council and the President at least every five years.

Adoption and changes: This document and subsequent changes in the committee structure herein described shall be adopted by a simple majority of the College Council.

(Approved College Council 5/6/90)

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G. JUDICIAL CODE— Pitzer College Code of Student Conduct

Pitzer College Code of Student Conduct

Preamble

Pitzer College has a high respect for individuality among its students and acknowledges the right to explore, clarify, and adopt individual values. The College makes no attempt to stand in loco parentis or to be responsible for the total life of its students. The College does, however, have the responsibility of encouraging an atmosphere where students, staff and faculty can effectively pursue the goals of education and community living. All students are responsible for their own behavior and how this behavior impacts the community. The Code of Student Conduct seeks to protect the rights of the individual and the rights of the community with fairness, integrity, and respect for the goals of all.

The Pitzer College Code of Student Conduct sets out definitions of rules and fair procedures within the Pitzer community. As members of this community, students are required to abide by all the policies and procedures of Pitzer College and the Claremont Colleges as well as all local, state, and federal laws. It is each student’s responsibility to be aware of the content of the Code of Student Conduct as well as other policies of the College which are published in the Student Handbook.

This Code is reviewed periodically by the Judicial Council which is composed of five students and five faculty members to reflect changes in community standards and is then adopted by College Council.

Disciplinary authority for the Code of Student Conduct originates in the Board of Trustees, the President, and the By-Laws of the College. The Judicial Council has authority to conduct hearings on charges of violations of the Pitzer College Code of Student Conduct, while the Office of Student Affairs is responsible for the administration of residential life policies and for enforcing the disciplinary policies of the College. Decisions made by the Judicial Council or an administrative review are generally final. However, an appeal may be made on specified grounds by the respondent. The sanctions imposed by the judicial process will remain in place unless and until the appeal is successful and the sanctions are overturned.

I. Definition of Terms

1. The term College means Pitzer College

2. The term “student” includes all persons taking courses at Pitzer College , both full-and part-time, and those who attend the Claremont Colleges and who reside in Claremont Colleges residence halls. Persons who are not officially enrolled for a particular term but who have a continuing relationship with Pitzer College are considered students.

3. The term “faculty member” means any person hired by Pitzer college and appointed by recommendation of Faculty Executive Committee to conduct classroom or teaching activities.

4. The term “member of the Claremont Colleges community” includes any person who is a student, faculty or staff member, college official or any other person employed by the College(s).

5. The term “intercollegiate policy” means any of several jointly-adopted policies of the Claremont Colleges which guide but do not supersede the procedures and policies of Pitzer College .

6. The term “College-owned property” includes all land, buildings facilities, and other property owned jointly or singly by any of the Claremont Colleges, or property of any facility or institution owned by or affiliated with the Claremont Colleges.

7. The term “Judicial Council” means the group of both faculty members appointed by the Pitzer College Faculty Executive Committee and student members elected by the student body of Pitzer College , who are authorized to hold hearings to determine whether a student has violated the Code of Student Conduct and to impose sanctions.

8. The “Dean of Students Office” is that official or the designees of the College appointed by the Pitzer College President and empowered by the Judicial Council through the College By-Laws to be responsible for the administration of the Student Code.

9. The term “judicial proceeding” means the procedures and processes of a student disciplinary action, (either a Judicial Council hearing or administrative review) after a formal charge of a specific alleged violation of the Code of Student Conduct is made.

10. The term “shall” is used in the imperative sense.

11. The term “may” is used in the permissive sense.

12. The term “policy” is defined as the written regulations of the College as found in, but not limited to, the Code of Student Conduct, the Student Handbook, and the College Catalogue.

13. The term “complaint” means the set of circumstances or events reported to the Dean of Students Office and/or being investigated which may or may not lead to a written charge.

14. The term “complainant” refers to the individual(s) initiating a complaint of a violation of the Code of Student Conduct which may or may not result in a charge.

15. The term “respondent” refers to the person against whom an alleged violation of the Code of Student Conduct is charged.

16. The term “victim” refers to the individual(s) who has been harmed by the alleged violation of the Code of Student Conduct.

17. The term “charge” means a written statement of the provisions of the Student Code alleged to be violated and the factual circumstances surrounding the alleged violation.

II. Judicial Authority; Office of the Dean of Students

A. Investigation and Resolution of Disputes.

1. Investigating. The Dean of Students Office is responsible for enforcement of the Code of Student Conduct and for ensuring that the rights of all students are upheld. When a complaint is made against a student, the Dean of Students Office shall conduct an investigation to determine if the alleged violation(s) has merit. Any student against whom there might be a charge of a violation of the Code of Student Conduct has all the rights enumerated in Section VI of this code. In addition to these rights, the Dean of Students will provide the student(s) who is (are) being investigated or charged with a copy of the Code of Student Conduct as well as a sheet that points out the student’s right to consult an advisor and that offers a short list, prepared by Student Senate, of potential advisors (faculty, students, and staff) who have volunteered to provide students with information about the Code of Student Conduct and advice during the judicial process.

2. Severity of disciplinary cases. A student charged with violating the Code of Student Conduct has the right to have a hearing before the Judicial Council for any alleged violation. However, in cases of alleged minor violations, complaints can often be resolved without a full Judicial Council hearing. Generally, there are three levels of disciplinary action depending on the seriousness of the alleged violation.

a. Residential life complaints. Complaints about student behavior and reports of alleged violations of residential life policies, such as noise policy, guest policy, pets, room changes, furnishings, etc, normally are first addressed by the Dean of Students Office. Such complaints are reviewed by a Residence Hall Director and/or Associate or Assistant Dean of Students and examined in a conference with the student(s). Many matters can be resolved at this level. Attempts at conflict mediation and reconciliation as well as resolution by imposition of sanctions for admitted violations may make unnecessary a formal judicial proceeding and bringing a charge. Resolution may entail a variety of responses, including no action, a warning, an educational or community service assignment, a fine, residential probation, restitution or some combination, depending on the severity of the case.

A respondent may appeal from the residence life staff to the Dean of Students for reconsideration on the same grounds as judicial appeals. (See Section VII. E.)

b. Administrative review option. In the event of repeated complaints, such as those in A.1. above, about the same person or somewhat more serious alleged violations, but where the potential sanction would not usually be suspension or expulsion, the respondent has the choice of either an administrative review within the Dean of Students Office, as provided for in II.B below, or to have the case reviewed by the Judicial Council. An administrative review offers privacy and the possibility of negotiation of the case. When offered this option, the student has five class days to decide. If the student chooses an administrative review, the student does not have the right to a hearing before Judicial Council for the same alleged violation(s). Once the student decides, a charge is issued and a date and time is set for the administrative review or Judicial Council hearing.

c. Cases in which the possible sanction could be suspension or expulsion from the College will be referred directly to the Judicial Council by the Dean of Students Office.

d. Mediation. Mediation is intended to allow the two people involved to discuss their respective understandings of the incident through the assistance of a trained professional. Mediation is designed to encourage each person to be honest and direct with the other and to accept personal responsibility where appropriate. Its goal is to facilitate the resolution of the incident to the satisfaction of both persons involved, and to produce a written agreement that is binding on both parties. Mediation is not a procedural option for cases of Sexual Offenses. Requests for mediation should be filed with the Dean of Students by the complainant and/or respondent, and both parties must agree to enter into mediation. In addition, the Dean or his/her designee must agree that mediation is a desirable method for resolution of the case. All parties have to agree to the choice of the mediator. If the process proves unsatisfactory at any time during the mediation before an agreement is reached, the complainant may pursue other courses of action.

e. For alleged violations in either case b or c. above, The Dean of Student’s Office meets separately with the complainant(s) and/or the alleged victim(s) to notify each of his or her rights and to provide each with a copy of the Student Code.

B. Procedures for an Administrative Review

If the respondent chooses to have an administrative review, the Dean of Students will notify the respondent in writing of the alleged violation(s) including the specific circumstances or behaviors alleged to have violated that policy or regulation. An Associate or Assistant Dean of Students (or in severe cases the Dean) will review the case. The review will include individual interview(s) with the respondent, the complainant, the victim, any witnesses, and the review of other documentation or materials relevant to the case. Advisors to the respondent, claimant, or victim may be consulted beforehand, but will not be permitted to be present during the administrative review. The official who conducts the review will make a decision based on a preponderance of the evidence. That is, is it more likely than not that the respondent(s) is responsible for violating the Code of Student Conduct?

When a student is found responsible for a violation through an administrative review, the Dean of Students Office will impose sanctions. The range of sanctions that may be imposed includes, but is not limited to: community service, educational sanctions, referral to drug or alcohol counseling or rehabilitation, warning, probation, monetary fines, restitution, revoking of on-campus privileges (including on-campus housing), but does not include expulsion or suspension from the College. The respondent will be notified in writing of the results of the review. When a violation of the Code of Student Conduct is determined in an administrative review, and sanction is imposed by the Dean of Students Office, appeal, if any, is directed to the President. (See Section VII. E.) Grounds of appeal include violations of the student’s rights as set forth in the Code of Student Conduct, insufficient or compelling new evidence, and/or severity of the sanction.

C. Procedures for Mediation

The only parties present at the mediation session(s) are the two persons involved in the incident, their advisors if they wish (a student, faculty, or staff member of the Claremont Colleges), and a trained mediator who should not be student. The parties shall be offered the opportunity to participate without physically facing each other. If so requested, the mediator shall work out an acceptable arrangement. The mediator will listen to the parties and work with them to develop a written agreement on the key issues emerging from the incident, which may include an activity or restraints on behavior that one or both parties agree to following the mediation. The outcome will be communicated to the Dean of Students or his/her designee immediately. The written agreement will be kept in both students’ discipline files located in the Office of Student Affairs and may be used for purposes of sanctioning in subsequent judicial matters. Charges of violations of the agreement should be heard by the Judicial Council. There is no statute of limitations on the mediation process.

Note: If a hearing to consider an alleged violation(s) is submitted to the Judicial Council, whether because it is chosen by the respondent or referred by the Dean of Students Office, the hearing procedures described in Section VII below will apply. In either case, preparation of charges and notification of the Judicial Council Chair will be the responsibility of the Dean of Students Office.

III. Proscribed Conduct

Violations of the Code of Student Conduct include:

A. Offenses against persons and property:

1. Threatening or endangering other persons. No Pitzer student shall threaten or endanger the safety and/or well being of others.
2. Physical assault. No Pitzer student shall attack or physically injure any member of the campus community or visitor to the campus.
3. Harassment. Every Pitzer community member has the right to freedom from harassment and abusive behavior, including harassment directed at his/her racial, religious or ethnic background, physical disability, or sexual orientation. No Pitzer student may engage in behavior which is excessively or persistently annoying enough to detract substantially from the quality of life, or the quality of the working conditions of students or any other member of the Claremont Colleges. Examples of harassment can include: making excessive noise in residence halls, damaging or highly offensive practical jokes, and racist behavior. (Cases of alleged sexual harrasment will follow the Sexual Harrasment Policy and Procedures outlined in this handbook for resolution.)
4. Property offenses. No Pitzer student shall steal, embezzle, damage, or endanger the property or otherwise violate the property rights of any Claremont College, jointly owned or affiliated facility, or of any member or authorized guest of the Claremont College community who is on college-owned property.
5. Firearms violations. Firearms or other dangerous weapons are prohibited on campus. Any student with firearms must store them at Campus Security headquarters.
6. Interference with college activities. No Pitzer student shall act in an unauthorized way to make impossible the satisfaction of any physical condition necessary for the success of any authorized activity on college-owned property (by college-owned property we understand property owned jointly or singly by any of The Claremont Colleges, or property of any facility or institution owned by or affiliated with the Colleges).

B. Providing false information: No Pitzer student shall knowingly provide false information in relation to the implementation or enforcement of any College policies, rules or regulations. This includes, but is not limited to, forging instructor or advisor signatures or add-drop sheets or petitions, giving false or misleading information to college employees and committees, and knowingly giving false testimony to Judicial Council in the course of a hearing. Every student must provide identification upon request of any college employee.

C. Academic dishonesty: Any member of the Pitzer community who is aware of academic dishonesty by a student has the responsibility to try to halt it, either by intervening immediately, or by speaking with the person committing it, and by reporting it to the Dean of Students Office for possible referral to Judicial Council. If an instructor concludes that the standards of academic honesty have been disregarded, it is his or her responsibility to make the information available to the student, to report the incident to the Dean of Students Office, and to tell the student that a report is being made. The faculty member may handle the case and impose any academic penalty including failure in the course. The faculty member should report the outcome to the Dean of Students Office. If a student disputes the incident or the severity of the penalty, he or she may have a hearing before Judicial Council.

1. Plagiarism. No Pitzer student shall appropriate the work of another— for example, parts of passages of another’s writings, the ideas and language of another, the artistic compositions of another—and pass them off as his/her own work. Students may not use substantial extracts from books, journals, or other sources without citation.
2. Cheating. No Pitzer student may intentionally use or attempt to use unauthorized materials, information, or study aids in an academic exercise or examination.
Duplicate papers. No student may hand in the same paper in more than one course without obtaining prior permission in writing from the instructor(s), and stipulating the conditions (such as extra research, length of paper, etc.)
Facilitating academic dishonesty. Intentionally or knowingly helping or attempting to help another to violate this code of academic integrity.
Claiming Credit Falsely. Intentional fraud, in which a student seeks to claim credit for the work or effort of another without authorization or uses unauthorized materials or fabricated information in any academic exercise. Academic dishonesty can include forgery of academic documents, intentionally impeding or damaging the academic work of others or assisting other students in acts of dishonesty.

D. Sexual Offenses: Every Pitzer Community member has the right to freedom from harassment and/or abuse, including sexual offenses. When this right is ignored, the offense degrades the victim, our community, and society at large. Pitzer College will not tolerate sexual offenses of any kind. In recognizing both the physical and psychological trauma associated with such offenses, Pitzer College encourages victims to seek help from the Dean of Students, a hall Director, an RA, or a potential advocate defined as a faculty, student, or staff member of the Claremont colleges. Also in recognizing the difficulty that these cases present for individuals to come forward, Pitzer College will make every effort to facilitate the process and support survivors of sexual offenses. Pitzer College recognizes that sexual offenses are a crime and victims are encouraged to address the issue through the criminal system and seek police help. In a judicial proceeding, information regarding prior sexual conduct of either the complainant or the respondent will not be considered relevant. The manner in which a complainant was dressed will not be admitted as evidence in any review or hearing.

Sexual offenses fall into four broad categories with the following definitions. It is possible that a given incident could lead to more than one of these charges:

1. Rape is defined as sexual contact in which there is penetration of a bodily orifice (examples primarily include the genital and anal areas and the mouth) however slight by an object (examples include but are not limited to a penis, a finger, a bottle, etc.) in the absence of effective consent.
In a case where a student is found responsible for rape, Judicial Council is required to impose the sanction of expulsion.

2. Sexual Assault is any sexual contact without effective consent that occurs by a man or a woman where penetration has not occurred. Sexual assault includes but is not limited to the legal definition of sexual battery defined by the California Penal Code 2002 under section 243.4 (a) as touching an intimate part of another person while that person is unlawfully restrained by the accused or the accomplice, and the touching is against the will of the person touched and is for the purpose of sexual arousal, sexual gratification, or sexual abuse. Touching as defined in the California Penal Code means physical contact with another person, whether accomplished directly, or through the clothing of the person committing the offense, or through the clothing of the victim.

3. Sexual harassment (between students) is defined as a pattern of unwanted and unwelcome sexual advances, requests for sexual favors, and other visual, verbal, or physical conduct of a sexual nature if it creates an intimidating, hostile, or offensive work, educational or student living environment. It includes but is not limited to any unwelcome touching, patting, pinching, or brushing against a person’s body, and any harassment directed against a person because of his/her gender or sexual orientation. It also includes any attempt to coerce an unwilling person to unwanted sexual attention or to punish a refusal to comply. Sexual harassment may also exist in power situations where one’s submission to or rejection of another’s behavior is the basis for decisions affecting that person. Cases of alleged sexual harassment will follow the Sexual Harassment Policy and Procedures outlined in this handbook for resolution.

4. Sexual Exploitation occurs when a student takes non-consensual sexual advantage of another individual or individuals for the purpose of his/her own or someone else’s benefit, and the behavior does not fall under the previous definitions of sexual offenses.
Examples include, but are not limited to:
--Potential transmission of HIV or STD when the condition is known but undisclosed
--Inducing incapacitation with the intent to rape or sexually assault- regardless if the sexual offense takes place (i.e. alcohol, date rape drugs, etc.)
--Videotaping and photography for the purpose of sexual arousal, sexual gratification, or sexual abuse without knowledge and effective consent of all parties involved
--Peeping Tommery
All of the above definitions imply an absence of effective consent.

Effective consent is informed, freely and actively given, mutually understandable words and/or actions; which indicate a willingness to do the same things, at the same time, in the same way, with each other. “Consent” is defined under the California Penal Code 2002 section 261.6 to mean “positive cooperation in act or attitude pursuant to an exercise of free will. The person must act freely and voluntarily and have knowledge of the nature of the act or transaction involved.”

In cases where there is an absence of mutually understandable words and/or actions, it is the responsibility of the initiator to ensure that they have the consent of the other person(s). Consent for certain activities does not imply consent for other activities, and at anytime, regardless of what has previously occurred, consent can be withdrawn. The initiator should obtain consent at every stage of new sexual activity. The role of the initiator can change throughout the sexual encounter.

Examples of ineffective consent include obtaining consent through the use of fraud, actual or implied force in the form of physical violence, threats, intimidation, or coercion.
--Physical force exists when someone acts upon the subject physically by exerting control over the subject’s body through violence, which can include punching, kicking, or restraining.
--Threats exists where a reasonable person would have been compelled by the words or actions of another to give permission to sexual contact they would not have otherwise given. Examples include threats to kill the subject, themselves, or to harm someone close to the subject.
--Intimidation exists where someone uses his or her physical presence coupled with menacing behavior to intimidate the subject(s) and no physical contact occurs, and/or knowledge of prior violent behavior coupled with menacing behavior of the respondent threatens the complainant.
--Coercion exists when the sexual initiator pressures the subject(s) in a manner that is oppressive and violates norms of respect to engage in unwanted sexual behavior.

An individual is incapable of giving effective consent when s/he is physically incapacitated as a result of alcohol or drug consumption, whether it is voluntary or involuntary, or is unconscious, unaware, or physically helpless. Individual may not engage in sexual activity with another who one knows or should be able to reasonably infer is physically incapacitated. A person is unable to give effective consent when they lack the ability to determine that a situation is sexual, and/ or cannot rationally appreciate the nature and extent of that situation. A minor is never capable of giving effective consent.

Silence, previous sexual relationships, and/or current relationship with the respondent (or anyone else) may not be taken to imply consent. A person who is subjected to physical or sexual aggression is not required to actively resist. Intentional use of alcohol/drugs by the respondent is not a reason and/or an excuse for violation of the student code of conduct.

E. Misuse, theft, or abuse of College computer time or accounts. Violations of college computer policy will be heard as normal disciplinary or judicial proceedings.

F. Violating College policies and relevant laws described in the Student Handbook, including but not limited to policies on:
alcoholic beverages: See the College Alcohol and Drug Policy section of this handbook and the section on state and local alcohol laws.
illegal drugs: See the College Alcohol and Drug Policy section of this handbook and the section on state and local drug laws.
sexual harassment: See Sexual Harassment Policy and Procedures and section III.D. of this Code.
sexual assault: See Claremont Colleges Inter-campus Sexual Assault Policy Statement as well as section III.D of this Code.
computer use policy: See Computer User Agreement.
fire and safety: See Fire Safety Regulations.
outdoor art: See Outdoor Art Policy.

G. Knowingly aiding another person in any violation of the Code of Student Conduct:
No student shall knowingly aid another person in the violation of any rules contained in this Student Handbook.

IV. Special Powers

A. Violations of Law. Whether through administrative or Judicial Council action, the College reserves the right to impose sanctions against students for conduct that may violate any federal, state or local law on or off campus, even though such crimes may also be tried in the local courts. When a student is charged with a legal violation, and college disciplinary action is also taken, campus proceedings may be carried out prior to, simultaneously with or following civil or criminal proceedings. The College’s proceedings are not bound by any determinations of fact or law made in any civil or criminal proceedings.

B. Interim Suspension. Any student who, in the judgment of the Dean of Students or her/his designee, presents a clear and present danger to the health, safety, and/or welfare of the College community is subject to suspension from the College by the Dean of Students or her/his designee on an interim basis, pending a hearing by the Judicial Council. Such a suspension does not prejudge that a violation has occurred. Interim suspension will be followed by speedy access to a full and fair hearing.
1. A student whom the Dean of Students or her/his designee has placed on interim suspension pending a hearing may appeal such suspension to the President. The President shall issue her/his decision on such an appeal to the student in writing.
2. Should Judicial Council in a hearing find that no violation of the Student Code occurred, the interim suspension shall be lifted.

C. Search of Rooms Pitzer College respects the privacy of members of the College community. However, the College reserves the right to conduct searches of residence hall rooms if reasonable cause exists to believe that (1) activity is taking place which is detrimental to the health, safety, or welfare of the Pitzer College Community, or (2) activity is taking place which constitutes a violation of the Code of Student Conduct.
Determination of reasonable cause is to be made by the Dean of Students (or, in her/his absence, the Associate and/or Assistant Dean of Students). Every effort will be made to have present the student whose room is being searched. In addition, rooms may be entered for routine cleaning services and/or to inspect or repair plumbing, electrical, heating and cooling systems, or room furnishings.

D. Campus Emergency Policy. The President of Pitzer College and in her/his absence the Dean of Faculty or Vice President for Administration shall have authority to deal with any emergency that may arise on campus and to employ such means including the employment of counsel for this purpose and to delegate to the Provost of the Claremont Colleges such authority as may be necessary under the circumstances

V. The College Judicial Council

A. Jurisdiction. The Judicial Council shall hold hearings, make determinations of fact, and impose sanctions on those determined to be in violation of the Code of Student Conduct. The College Judicial Council shall not have appellate jurisdiction. If having completed a hearing, the Judicial Council finds that the respondent should be sanctioned for violating the Code of Student Conduct, the respondent may ask for review of that decision by the President.

1. Any member of the Claremont Colleges community may bring a complaint against a Pitzer student to the Pitzer Dean of Students Office. The Dean of Students Office will attempt to resolve the case, if possible, including in some instances offering the respondent the option of having an administrative review, Section II. If the complaint cannot be resolved, or if the respondent or the Dean of Students elects a Judicial Council hearing, the Dean of Students Office will forward the case by preparing a written charge to the Judicial Council.

2. Inter-campus complaints. When Pitzer students are on the campus of another of the Claremont Colleges, they are expected to respect the regulations of that College as well as those of their own College. If a student of another College violates the regulations of the host College, judicial action may be brought against that student at his/her home College. The name of any students concerned, along with all pertinent information, will be sent to the Dean of Students of the College involved.

As a temporary measure, the administration of the host College may, at its own discretion, prohibit a student from coming onto its campus until judiciary proceeding at the student’s home College is complete. Such a prohibition shall be communicated to the student through his/her home College at the request of the host college.

3. In cases coming before the Judicial Council the Dean of Students Office shall formulate the charge, which shall be a written statement giving the relevant regulation or policy that has been allegedly violated and the specific behavior or sequence of behaviors alleged to have violated that regulation or policy. The respondent will receive written notice of any violation according to the procedures outlined in Section VII. B.

B. Composition. The College Judicial Council shall consist of five students, in good academic and disciplinary standing, not subject to recall, elected by the student body, in conjunction with a faculty jury pool Each semester, every member of the faculty, excluding those on leave, FEC or APT, will be eligible for training and subsequent service on a College Judicial Council hearing. The Dean will ensure that a sufficient pool of faculty are trained and on-call. For each matter brought to a hearing, a committee comprised of five people, either three students and faculty or two students and three faculty, will be chosen to serve. Faculty will be determined through a random draw conducted by the Dean of Faculty’s office with students determined by the Dean of Students office amongst those elected. The time and place of a College Judicial Council hearing will be set by the office of the Dean of Faculty in consultation with the Dean of Students. A dean from the Office of Student Affairs will sit with the Council as an advisor on process and to represent the views of the College. The Dean of Faculty, Chair of FEC, and the Dean of Students will ensure as much as possible that Judicial Council is representative of the College community. The Chair shall be elected from among the voting membership of the Council.

C. Quorum. Five members shall constitute a quorum of the Judicial Council for the purpose of meeting. For a hearing, the quorum shall consist of five members, including at least two faculty members and two student members.

Prior to the hearing, the respondent and complainant will be notified of the names of those members of the Judicial Council who will be hearing the case. If either objects to any member or members of the board, he or she may write to the Dean of Faculty requesting that those members be replaced. The letter must include an explanation for the objections. Removal from the hearing board will occur if and only if the Dean is convinced after investigating that absence of impartiality would result in an unfair hearing by allowing that member/those members of the Judicial Council to adjudicate the incident. Requests for removal shall not be revealed to members of the Judicial Council. If there are insufficient numbers of faculty/students to reach a quorum, the Deans of Faculty/Students shall appoint an ad hoc replacement from among the faculty/students who have received Judicial Council training before the hearing.

D. Notification. The Pitzer College Code of Student Conduct and rights of students will be published in the Student Handbook each year.

E. Reports. The Judicial Council shall report at least once a year to the College Council the numbers and types of cases it has heard, the difficulties it has encountered, the recommendations made and sanctions imposed, the appeals made to the President, and the decisions of the President. These reports are for the purpose of informing the Pitzer community of the general nature of its judicial problems and shall avoid identifying the persons involved.

F. Training. The Dean of Students Office shall design and be responsible for providing comprehensive training, in consultation with appropriate professional external agencies, in sexual offenses, hate crimes, and other relevant topics to members of the Judicial Council and the faculty at large.

VI. Rights of Students Charged. (Bylaws, Art. VII. Sec. 7.7) Each respondent involved in a judicial proceeding shall have the following rights:

• Right to be presumed innocent until proven guilty.
• Right to be informed, in writing, of the charges against her/him and in sufficient time to prepare or judicial proceedings.
• Right to a speedy hearing or administrative procedure.
• Right to have a formal hearing before Judicial Council for any alleged violation of the Code of Student Conduct.
• Right to a hearing separate from that of another respondent.
• Right to be assisted in her/his defense during a Judicial Council hearing by an advisor of her/his choice who must be a student, faculty, or staff member of the Claremont Colleges.
• Right to consult an advisor of her/his choice prior to an administrative hearing, who is a member of the Claremont Colleges and is knowledgeable about the Code of Student Conduct.
• Right to face the person who has brought complaints against him/her (the “complainant”).
• Right to refuse to respond to questions that are self-incriminating.
• Right to call material and character witnesses from the College community.
• Right to be free from a re-hearing for the same alleged violation
• Right to be free of penalty or sanction if found not responsible for violation of the Student Code. Right to reconsideration of a decision on specific grounds (grounds for appeal are violation of a student’s rights as set forth in the Code of Student Conduct, insufficient or compelling new information, and/or severity of the sanction).

VII. Judicial Council Hearing Procedures

A. Purpose
The following are guidelines for conduct of Pitzer College Judicial Council hearings. This process does not intend to duplicate or imitate criminal or civil legal procedures. Instead, the guidelines are meant: (a) to provide for constructive, just, and prompt investigations and resolutions of complaints alleging violations of the Pitzer College Code of Student Conduct, and (b) to provide fair treatment for all parties involved in disputes, those who have complaints as well as those against whom complaints are made.

B. Pre-Hearing Procedures

1. Complaints of alleged violations which are being referred to Judicial Council for hearing shall be written, and delivered to the Judicial Council Chair, by the Dean of Students. Within two class days, the Judicial Council Chair shall arrange for a copy of the charge to be delivered in person to the respondent, as well as to the complainant(s) or victim(s). The copy to the respondent will constitute his/her formal notification of the charge(s) against him/her and the intent to hold a Judicial Council hearing. This written notification will include the complaint(s) against the respondent; the specific policies and portions of the Code of Student Conduct the respondent has allegedly violated; his/her rights as guaranteed in Article VII. Section 7.7, Pitzer College Bylaws; the nature of the information which will be presented against him/her, as well as any written or recorded statements obtained during the Dean of Students Office investigation, and the sanctions which could be applied if he/she were found in violation of the Code of Student Conduct.

2. The respondent has the right to have an advisor from the Claremont Colleges at the hearing who may be faculty, student, or staff. In order to aid in obtaining support, the respondent may request that the Dean of Faculty appoint a faculty member to advise him or her in contacting witnesses and in other matters related to the complaints. If the charges are serious enough that they might result in suspension or expulsion from the College, the respondent is particularly advised to select an advisor to be present during the Judicial Council hearing.

3. The Judicial Council Chair sets a date for the hearing. Under normal circumstances the hearing should be scheduled for a date not fewer than 5 or more than 25 class days from the time the respondent was first formally notified of the charge(s) against him/her. The Judicial Council Chair shall inform both the respondent and the complainant(s) or victim(s) of the time, place, and date of the hearing. It is the responsibility of the parties to inform